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Pioneer Valley Performing Arts Charter Public School

Board of Trustees Meeting

Published on June 9, 2019 at 3:27 PM EDT
Amended on June 11, 2019 at 7:56 PM EDT

Date and Time

Tuesday June 11, 2019 at 6:00 PM EDT

Location

PVPA, Laddenheim Library, 15 Mulligan Dr S. Hadley MA

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
   

Read Mission Statement:
 

  • PVPA offers its students intensive exposure to the performing arts within the context of an excellent college preparatory curriculum.
  C. Public Comment
   

Ten minutes reserved for anyone in attendance to make a comment.
  D. Approve Minutes
   

Please note that there is an additional narrative PDF that includes all the notes from the meeting.  David Potter kindly agreed to take minutes in the absence of our Clerk.

Thank you David!
    Minutes for Board of Trustees Meeting on May 14, 2019
   
II. Governance
 
Governance
  A. Governance Report
  B. Election of Board Members
   

Trustees up for Re-election:

  • Donovan Arthen
  • Jorge Rodriquez - Staff member
  • Sean Moore
  • Melinda Winter
  • Shubhada Rella-Brooks
New Board Candidate
   
  C. Election of Board Officers
   
Candidates:
  • Clerk - Shubhada Rella-Brooks - 2 year Term
  • Treasurer - Deborah Jacobson - 1 year Term
  • Vice President - Donovan Arthen - 2 year Term
  • President - Melinda Winter - 2 year Term
III. Finance
 
Finance
  A. Budget Update
IV. Executive Director Report
 
Community Outreach
  A. Update from Marc
  B. Charter Accountability Plan
   

Charter Accountability Plan needs to be reviewed and Approved by the Board of Trustees.
 
   
  C. Threat Assessment Plan
   
Draft of Plan attached, John Kulas will be at the meeting to present this plan which has been approved by the other Administrators and the South Hadley Police Department.

6/11 - Received the Final Draft from John that the South Hadley Police Department reviewed and suggested a few minor tweaks.  A hard copy will be provided at the meeting.
   
V. Updates from Internal Stakeholders
  A. Staff Update
  B. Student Update
  C. Review restorative Justice Policy
   

Last year at this time, the Administration presented to the Board of Trustees that we would be implementing several initiatives during the year to improve the Culture of the school.  The Board had the opportunity to hear the plan for implementing a Restorative Practice around Discipline and resolving conflict in the School.

When this proposal was presented to the Board, it was with the understanding that the Practice would take some adjustments and flexibility while implementing.  Moving to a Restorative Justice model is a very large change, we have learned many lessons and have honed the Policy as the year has progressed.  Now that the year is coming to a close, Leigh-Ellen the Dean of School Culture is going to give a presentation to the Board outlining the Lessons Learned throughout the Year and review the changes that have been made to the Policy as we have gotten more information and been able to adjust our Restorative Practice.
VI. Other Business
  A. President's Business
   
 Any Business that could not be anticipated in Advance of Meeting
  B. Academic Calendar for 2019-20
   
  C. Annual Retreat
   

Potential Dates
Items for Discussion
Location
VII. Closing Items
  A. Public Comment
  B. Adjourn Meeting
VIII. Union Negotiating Committee
 
Union Negotiating Committee
  A. Executive Session in order to Discuss Union Bargaining
   

Executive session pursuant to Chapter 30A, section 21(a)(3) to discuss strategy with respect to collective bargaining with respect to Units A and B if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body, and the chair so declares.