Educating students through a personalized and collaborative learning approach, empowering them to lead
purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
Section Number
Topic Number
Details
Purpose
Presenter
Time
I.
Opening Items
9:00 AM
A.
Call the Meeting to Order
Board President
1 m
B.
Record Attendance
Board President
1 m
Roll Call:
William Hall, President
Michael Humphrey, Vice President
Steve Fraire, Clerk
Susan Houle, Member
Peter Matz, Member
II.
Pledge of Allegiance
9:02 AM
A.
Led by Board President or designee
Board President
1 m
III.
Approve/Adopt Agenda
9:03 AM
A.
(Action) Approval of Agenda for September 12, 2024 Regular Meeting of the Board of Directors
Vote
Board President
1 m
It is recommended the Board approve the agenda for the September 12, 2024, Regular Meeting of the Board of Directors as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __
IV.
Approve Minutes
9:04 AM
A.
(Action) Approval of Minutes for August 8, 2024 Board of Directors Study Session
Approve Minutes
Board President
1 m
It is recommended the Board approve the minutes from the August 8, 2024, Board of Directors Study Session as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
The public has a right to comment on any items of the Closed Session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under section Public Comments/Recognition/Reports.
VI.
Adjourn to Closed Session
9:05 AM
A.
The Board Will Consider and May Act on Any of the Closed Session Matters
Board President
1 m
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
VII.
Closed Session
9:06 AM
A.
Closed Session Agenda
Board President
15 m
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1))
a. YL v. The Collaborative Charter Services Organization, et al.
VIII.
Reconvene Regular Meeting
9:21 AM
A.
Report Out Any Action Taken in Closed Session
Board President
1 m
IX.
Public Comments/Recognition/Reports
Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question-and-answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date.
Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board and discussed and acted upon separately.
The items below form our Consent Agenda. The last item in this section is a single vote to approve them en masse.
A.
Consent- Business Services
1 m
Check Register - June 2024
Check Register - July 2024
Check Register - August 2024
Report of Investment Activity - August 2024
Ratification of Instructure Services Order Form #Q-355637
Ratification of Intellinetics, Inc. dba YellowFolder Proposal for Data Migration #2021435
Ratification of R C Steward Corp Proposal
Ratification of Document Tracking Services, LLC (DTS) Licensing Agreement
Ratification of OC Audio Visual Solutions Invoice
Ratification of CloudHesive Independent Consulting Agreement
Ratification of Encore Quote #2646-1821
Ratification of Tabor Storage Solutions, LLC Proposal
Ratification of 2024-2025 Hatch & Cesario Legal Services Agreement (Renewal)
Ratification of Google Workspace for Education Student Enrollment Verification Letter (Renewal)
Ratification of JW Marriott Addendum
Ratification of Goldy S. Lewis Community Center Permit #R21749
Ratification of Hapara Quote (Renewal)
Ratification of Courtyard by Marriott Letter of Agreement
Ratification of Mobile Beacon Agreement
Ratification of Centerpoint Church Facility Use Request and Agreement Form
Ratification of UPS Carrier Agreement
Ratification of FedEx Transportation Services Agreement
Ratification of ClickUp Order Form
Ratification of U-Haul Corporate Account Agreement and Terms and Conditions
Ratification of Sage Intacct, Inc. Agreement
Ratification of Evolve Media Statement of Work
Ratification of Skill Struck Chat for Schools Quote
Ratification of School Services of California, Inc. Agreement (Renewal)
Ratification of Pepper & Olive Letter of Agreement
Ratification of Ponte Estate Event Contract
Ratification of Ponte Estate Group Booking Agreement
Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XII.
Board Governance
9:53 AM
A.
(Action) Approval of Annual Board Self-Evaluation
Vote
Krista Woodgrift
1 m
It is recommended the Board approve the Annual Board Self-Evaluation as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
(Action) Approval of 2024-2027 Sage Oak Charter Schools Strategic Plan
Krista Woodgrift
1 m
It is recommended the Board approve the 2024-2027 Sage Oak Charter Schools Strategic Plan as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
(Action) Approval of Sage Oak Charter Schools Unaudited Actuals Financial Report 2023-2024
Vote
Tim O'Brien
6 m
It is recommended the Board approve the Unaudited Actuals Financial Report dated July 1, 2023, to June 30, 2024, as presented, for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __
(Action) Approval of 2024–2025 Consolidated Application and Reporting System (CARS) Spring Release
Vote
Tim O'Brien
1 m
It is recommended the Board approve the 2024–2025 Consolidated Application and Reporting System (CARS) Spring Release as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote:
William Hall
Michael Humphrey
Steve Fraire
Susan Houle
Peter Matz
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
