Final

Eno River Academy

August Board Meeting

Published on August 14, 2020 at 2:34 PM EDT

Date and Time

Tuesday August 18, 2020 at 5:00 PM EDT

Location

Zoom Meeting (virtual)

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
   
Additional information related to meeting.


1. Times are set as approximations. Time extensions or reductions for each topic may be provided by the presiding Board officer based on the need for further discussion or postponement and the remaining agenda items.

2. It is requested that committee update items that would need further discussion and/or a vote should be emailed to the Chair to be placed on the agenda at least 3 (three) business days prior to the monthly Board meeting. The Board encourages the Chair of each committee to present these updates whenever possible.

3. Other items as they arise may be placed on the agenda for discussion, update or vote.
 
  B. Call the Meeting to Order
   
Reading of Mission Statement
Eno River Academy will nurture a community of academic and artistic distinction, as it enriches each student’s cultural literacy.
 
  C. Approve Minutes from prior meeting
   

 
    Approve minutes for July Board Meeting on July 21, 2020
II. Reading of Conflict of Interest and Ethics Statement
  A. Reading of Statement
   
Conflict of interest and ethics statement: ERA By-laws require any member to recuse herself or himself from voting on any matter before the Board which would confer a financial benefit on the member. At this time, the Chair inquires as to whether any member knows of any known conflict of interest or appearance of conflict with respect to matters before the Board. If any member knows of a conflict of interest, appearance of a conflict, or possible financial benefit please so state at this time.
III. Monthly Agenda Review
  A. Review and revision, if needed, for meeting agenda
IV. Public Comment Period
  A. Public comments in accordance with the ERA Public Comment Policy, updated May 5, 2020. Please submit emailed public comments to board@enoriveracademy.org for the Aug 2020 meeting, pending appointment of the new Board Secretary.
   
The Eno River Academy Board of Directors encourages community involvement and welcomes public comment during open board meetings. In order to provide an opportunity for input while conducting an efficient meeting, individuals and group may provide comments in accordance with the following policy.
Members of the public wishing to speak during the public comment period should fill out the Public Comment Form, including their full name and general nature of their comments, prior to the start of the Board Meeting in which they wish to speak. Comments must be related to legitimate school business. The Presiding Officer or his/her designee will recognize the public member(s) to speak during the scheduled public comment period (usually held near beginning of the board meeting) in the order in which they had completed their request to speak on the Public Comment Form.
In order to allow as many individuals as possible to speak and to ensure the Board of Directors have appropriate time to address all agenda items, individuals will be allowed a total of up to three (3) minutes to speak about their identified topic. No individual may transfer any remaining time to another individual that is also signed up to speak. A total of up to fifteen (15) minutes will be provided for individuals to speak and no person may speak more than once during the public comment portion of the agenda. The Board reserves the right to modify the time for public comment at any open board meeting.
If a public member requests an extended discussion, it will be at the discretion of the Presiding Officer as to whether to grant further public comment and how much time is allotted.

For the indefinite future while board meetings are conducted online, the School's Public Comment Policy shall be adapted to allow public comments to be made by email (preferred) before the meeting in adherence with the process and timeframe provided before each meeting or by verbal participation during the public comment period after recognition by the presiding board officer.
Public comments provided by submission of email communication shall be sent to the board Secretary, subject to any additional procedures established by the Administration. Such email comments will be available for board member review.
Comments must conform to the Policy's general requirements regarding courtesy and respect; failure to abide by these requirements may preclude acceptance or require redaction of non-permissible content, to the extent legally permissible.
All speakers should be courteous in language and demeanor, respectful and present themselves in a professional manner during their allotted time. Speakers should not speak about any individual student, teacher, staff member or board member by name and may not engage in any personal attacks. Any speaker who does not abide by this policy and creates disorder will be asked to leave the meeting. Under North Carolina law (General Statue, N.C.G.S. § 143-318.17), there can be legal consequences for individuals who do not adhere to public meeting protocol. “A person who willfully interrupts, disturbs, or disrupts an official meeting and who, upon being directed to leave the meeting by the presiding officer, willfully refuses to leave the meeting is guilty of a Class 2 misdemeanor.” (1979, c.655, s.1; 1993, c.539, s.1028; 1994, Ex. Sess., c.24, s.14(c).) Adopted April 16, 2013.
V. Covid-19 Updates
  A. Update on COVID-19
   
The leadership team will provide information, guidance, state required processes and potential options for the upcoming school year. If any votes are be needed, the agenda will be updated to reflect current conditions at the time of the meeting.
VI. Interviews for Appointed 2020-2021 Board Seats
  A. 2020-2021 Board Applicant Interviews
   
Two board seats have recently become open for appointment by the board. Two individuals submitted applications during the application period that was open from Wednesday, July 8th, 2020 through Tuesday, July 21st, 2020.

 

  • Margaret Barr has applied for the one-year Parent seat and
  • Dianne Gonzalez has applied for the one-year Community Member-at-Large seat
Both seats are voting members of the board with a term ending June 30, 2021. The Community Member-at-Large applicant cannot be a parent, grandparent or guardian of an ERA student.

 

Applications are attached to the agenda.

 
VII. Executive Director Announcements and Update
  A. Celebration of events and achievements by ERA Staff and Students
  B. Monthly Executive Director Update
VIII. Committee Updates
  A. PATH Update
  B. Future Visions Update
  C. Finance Update
IX. New Business
  A. Memorandum of Understanding between ERA and the Orange County Library
   
Acquisition and creation of student and staff accounts for both digital and in-person usage.
  B. ERA D & I Task Force
   
Discuss actions to improve diversity and belonging at ERA

 

Consider what can be done without funding as well as what can be done with funding. Board to discuss and identify short term and long term goals, what planning or research can be done by the Task Force, and what actions can be taken.

 

  • Update mission and values (diversity, inclusion, equity)
  • Engage with external group or expert with expertise in D & I and schools (funding)
  • Administrative champions (High School, Middle, and Elementary)
  • Staff development (anti-racism, belonging, celebrating diversity) (possible funding)
  • Community Book Club for students (Example: Moms Against Racism)
  C. Board Items for the 2020-2021 School Year
   
1. Appointment of Grievance Committee Members for 2020-2021 School Year
2. Exec Director Evaluation Team for 2020-2021 (Chair, Vice Chair, Appointed Board Member)
X. Old Business
  A. Appointment of Roles for Board Members
   
1- Define community liaison role (see cover sheet)
2- Discussion of open positions and roles for appointment (Secretary, PATH Liaison, Future Visions Liaison)
3- Nomination of members for appointment. 
4- Vote on appointed roles for the 2020-2021 school year.
  B. Discuss Strategic Plan Updates
   
-Strategic Plan updates

 
  C. Board Items for 2020-2021 School Year
   
1. Discussion and setting day of month and time of meetings for the year.
2. Review of Annual Board Directory.
3. Review of Annual Board Calendar.
4. Initial discussion of annual retreat.
XI. Closing Items
  A. Closed Session
   
Closed Session § 143-318.11. (a) 5&6  
A closed session may be called in order to discuss items which warrant confidentiality.
The Board may, at its discretion, move into closed session to discuss items which warrant confidentiality pursuant to Article 33C, Section § 143-318.11. (a) 5&6 of the North Carolina General Statutes.
  B. Adjourn Meeting