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Ivy Hill Prep Charter School

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Thursday August 3, 2023 at 6:30 PM EDT

Location

Via zoom link at https://us02web.zoom.us/j/82354088638

trustees must have their video capacity enabled for meeting/voting purposes. 

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
  A. Call the Meeting to Order   Nancy Olisma 5 m
   
  • Start recording

 

  • Welcome guests, members of School
  • Open meeting law and public comment policy
  • Public comments
  
  B. Record Attendance   Maimouna Kane 1 m
  C. Approve Minutes Approve Minutes Nancy Olisma 2 m
    Minutes for Board of Trustees Meeting - Ivy Hill Prep on July 24, 2023  
  D. Approve agenda Vote Nancy Olisma 1 m
II. Governance 6:39 PM
  A. Trustee recruitment FYI Nancy Olisma 5 m
   
  • Quick update on recruitment/potential trustees
  
  B. Compliance Vote Nancy Olisma 10 m
   
  • Vote to approve renewal application 
    • Material Changes: School Schedule, Instructional Minutes, 
    • Non-material Changes: Professional Development, Discipline, School Calendar, 
  
  C. Handbooks- Employee & Staff Discuss Annedrea Coleman 15 m
   
 
  D. BoT Committee Spaces FYI Nancy Olisma 2 m
   
  • Updated calendar invites
  
III. Finance 7:11 PM
  A. Review Financial Dashboard Discuss Winsome Nevins-Warden 15 m
   
  • Share-out of any committee updates
  
  B. ICS Banking System for Savings Account FYI Winsome Nevins-Warden 2 m
   
  • Update
  
  C. Lease Discuss Winsome Nevins-Warden 2 m
   
  • Update on pending lease
  
  D. Budget Vote Winsome Nevins-Warden 5 m
   
  • Update on recruitment tool/strategy for SPED positions 

 

  
IV. Academic Achievement 7:35 PM
  A. Quick progress update (as applicable) FYI Annedrea Coleman 10 m
   
  • Academic Committee Updates
  
  B. Enrollment Dashboard Discuss Brandon Parker 10 m
   
  • School team to share updated dashboard on enrollment numbers. Status updates needed on:
    • Intent to return forms - # of confirmed families versus pending versus those who are not returning
    • Current enrollment projections per grade (intent to return forms plus accepted lottery seats)
    • On-going recruitment efforts to get to 265.
  
V. Other Business
VI. Closing Items
  A. Adjourn Meeting Vote