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Ivy Hill Prep Charter School

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Monday October 24, 2022 at 6:30 PM EDT

Location

Via zoom link at https://us02web.zoom.us/j/82354088638; trustees must have their video capacity enabled for meeting/voting purposes. 

 

Agenda

Section Number Topic Number Details
I. Opening Items
  A. Call the Meeting to Order
   
  • Start recording

 

  • Welcome guests, members of School
  • Open meeting law and public comment policy
  • Public comments
  B. Record Attendance
  C. Approve Minutes
    Minutes for Board of Trustees Meeting - Ivy Hill Prep on August 29, 2022
  D. Approve agenda
II. Governance
  A. Trustee membership
   
  • Confirming appointment of new Trustees - stating for the record (as of this meeting), based on NYSED approval
  B. Governance Goals
   
  • Preview and next steps
  C. Trustee Agreement/ Commitment
   
  • Review draft, provide input
  • Collective re-commitment
  D. Trustee recruitment
   
  • Status update - tracker
  • Reminder to Board about process - expectation for Trustees outside of Governance to join the interview to ensure everybody gets to know the candidates 
  E. Website
   
  • Opportunity to update photos (and submit for new Trustees)
  • Trustee bios
  F. Compliance
   
  • Reminders/ status updates
  • NYSED actions
  • Charter revision - December deadline (Adam)
  G. District Safety Plan
   
  • Any remaining comments/ feedback (document)
III. Finance
  A. Review Financial Dashboard
   
  • Key financial indicators
  • Budget vs. Actuals
   
  B. Year-end Financials and Auditor Compliance
   
  • Unaudited year-end
  • Report on outcomes from auditor meeting
  C. Lease Letter Challenge
   
  • Update/ next steps from Committee
  D. Development
   
  • Giving Tuesday
  E. Insurance
   
  • Professional Employer Organization- Insurance for staff
IV. Academic Achievement
  A. Review Dashboard and HOS Report
   
  • Enrollment and recruitment
  • State test results
  • Upcoming data
  B. Enrollment
   
  • Status update
  • Current activities/ traction
  • What's next?
V. CEO Support And Eval
  A. HOS Goals and Support
   
VI. Other Business
  A. Executive session (as needed)
   
  • Personnel matter
VII. Closing Items
  A. Adjourn Meeting