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Ivy Hill Prep Charter School

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Monday November 30, 2020 at 6:30 PM EST

Location

Pursuant to Governor Cuomo’s Executive Order 202.1 issued, on March 12, 2020, suspending the
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice.  Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
 
TRUSTEES SHOULD ENSURE VIDEO CAPACITY IS ENABLED FOR MEETING/VOTING PURPOSES
 
IVY HILL PREP - BOARD OF TRUSTEES 
 

Agenda

     
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
   
  • Welcome Guests
  • Public Comments

 
  B. Record Attendance and Guests
  C. Approve October 2020 Board Meeting Minutes
    Minutes for Board of Trustees Meeting - Ivy Hill Prep on October 26, 2020
  D. Vote to Approve Agenda
II. Governance
  A. Discuss Governance Strategic Governance Issues
   
Governance Committee currently reviewing:
  • Discuss Committee Recommendations on changes to Organizational Chart (Any Updates Due to Authorizer by 12/2020)
  • Discuss Timeline of deliverables
   
   
  B. Committee Recommendation on Exit Interview Process
   
  • Discuss Committee progress on vetting exit interview process
III. Finance Committee
 
Finance
  A. Review Financial Dashboard
   
  • Review Key Indicators
   
  B. Recommendation on Approving TriNet
   
  • Previous HR vendor Little Bird was taken over by Trinet
  • Committee to Recommend Approving Signing New Contract with TriNet
   
   
IV. Director of Finance Hiring Taskforce
  A. Taskforce Update
  B. Director of Finance in Organizational Chart
   
  • Vote to Approve replacing back officer provider in Organizational Chart with in house Director of Finance.
   
V. Academic Achievement
 
Academic Achievement
  A. Review Academic Program - Academic Dashboard
   
  • Review Dashboard indicators (Enrollment, Attendance etc)
   
   
   
  B. Review Teaching and Learning
   
  • Review HOS Report 
  • DIscuss any assessments
  • DIscuss any staffing concerns
  C. Discuss Culture and Climate
   
  • Discuss any upcoming events
  • Discuss Scholar and Parent Feedback
  • Discuss Staff Feedback
  D. Discuss Updated Re-Opening Plan
   
  • Discuss updates to re-opening plan. 
VI. Development
 
Development
  A. Update on Development
   
Discuss Planned Development Initiatives:
  • Annual Giving Tuesday Initiative
  • Note-a-thon
  • Community Food Giveraway
VII. Head of School Evaluation & Support Committee
  A. Discuss Committee Next Steps
   
  • Update on HOS contract. (Previous Contract remains in effect until replaced)
  • Update on Committee Next Steps
VIII. Executive Session
  A. Vote for Executive Session
IX. Closing Items
  A. Adjourn Meeting