Rooted School Vancouver Board Meeting Minutes

January 27, 2026, 6:00-8:00 PM

Minutes Draft

Rooted School - Washington

Minutes

Rooted School Vancouver Board Meeting

Date and Time

Tuesday January 27, 2026 at 6:00 PM

Location

Rooted School Vancouver

10401 NE Fourth Plain Blvd, Suite 201

Vancouver, WA 98662

Directors Present

A. Davis, A. Duncan (remote), A. Mason, L. White (remote), R. Johnson

Directors Absent

N. Chen

Guests Present

C. Rauda, J. Singleton, K. Silberstein (remote), Lauren Hausner (remote), S. Sanchez (remote)

I. Opening Items

A. Call the Meeting to Order

A. Mason called a meeting of the board of directors of Rooted School - Washington to order on Tuesday Jan 27, 2026 at 6:00 PM.

B. Record Attendance

II. Approval of Minutes

A. Approve Minutes from December 16, 2025 Rooted School Vancouver Regular Board Meeting

R. Johnson made a motion to approve the minutes from Rooted School Vancouver Board Meeting on 12-16-25.

A. Davis seconded the motion.

The board VOTED to approve the motion.

III. Communications

A. Welcome Community Members

Chair welcomed community attendees.

B. Initial Public Comment

No comments

IV. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS

A. Reports, Requests, and Comments by Board Members

No discussion

B. Student Rep Board Report

Student report shared the updates on upcoming February events for Black History Month and ASB activities for Spirit Week.

V. BOARD ACTION ITEMS

A. Acceptance of the Independent Financial Audit and Financial Statements for Fiscal Year Ended August 31, 2025

Audit summary noted an unmodified (clean) opinion, no material weaknesses, and an audit adjustment related to lease accounting.

A. Mason made a motion to Board accept the Independent Auditor’s Report and Audited Financial Statements for the fiscal year ending August 31, 2025.

A. Davis seconded the motion.

The board VOTED to approve the motion.

B. State of the School & 2025–26 Compliance Dashboard – January Review

L. White made a motion to Moved to receive and accept the January 2026 Dashboard and direct the ED as stated.

R. Johnson seconded the motion.

Recommended Action (per agenda): Direct ED to present a targeted Math Improvement Plan and an integrated Enrollment/Attendance Strategy with 3-year projections at the next Board retreat.

The board VOTED to approve the motion.

VI. Consent Agenda

A. Approval of Financial Disbursements and Payroll as Audited and Certified per RCW Regulations

L. White made a motion to Moved to approve the consent agenda item as presented and financial disbursements of $195,292.04.

A. Davis seconded the motion.

The board VOTED to approve the motion.

VII. BOARD INFORMATION/DISCUSSION ITEMS

A. Financial Update (as of December 31, 2025)

Agenda-provided highlights reviewed, including assets, liabilities, cash on hand, budget pacing, and enrollment metrics.

B. ED Update and Entry Plan

Topics reflected in agenda narrative included: financial modeling work, recruitment/enrollment strategy, community engagement, governance/policy infrastructure, academic initiatives (including a Math Growth Block and MTSS), and a plan to hire a new principal.

C. Committee Reports

Governance Committee (Rhianna) — Board Retreat agenda & location

Academic Excellence Committee (Lisa) — MAP assessment & school leader hiring

Finance/Fund Development & Growth Committee (Adrienne) — Fundraising training at retreat

VIII. Closing Items

A. Reminder and Important Dates

B. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:07 PM.

Respectfully Submitted,

A. Mason