Motion:  The motion was made to call the meeting to order.

This meeting was called to order at  4:02 PM PST by Mr. Toby Martin, Board Chairperson (or Board designee)

Roll Call: 

Board Members:

Karthy Chandra     -     Board Member 

Denise Grant         -      Board Member
Taina Knox             -     Board Member
Toby Martin            -     Board Chairperson 

Adrienne Mason     -     Board Member
Nathan Webster     -     Board Member 

Rooted School Foundation/School Officials:

Steven Carney       -  Executive Director & School Leader - Rooted School Vancouver

Frank Ingargiola     - Director of Operations Rooted School NOLA & Board Secretary RS-V

Jonathan Johnson -  Rooted School Foundation CEO

Guests:   

Anders Lindgren    -  Operations Consultant

Corey Baron          -  Joule Growth Partners (JGP)

Rooted School Vancouver acknowledges the people whose ancestral lands we inhabit today. Prior to the introduction of white settlers to the area currently known as Clark County, this land was cared for by indigenous peoples for thousands of years.

At the time that colonization began, this area of Southwest Washington was occupied primarily by the Chinook and Cowlitz tribes. Additionally, countless tribes from across the Pacific Northwest came to this area to trade with one another by using the Columbia River and its adjoining waterways as an intricate network of trade routes.

For millennia, their communities thrived while maintaining a balanced, sustainable relationship with the natural world. These values were passed down from generation to generation and are still practiced by indigenous groups today, including the Cowlitz and Chinook. We pay our respects to these peoples, both past and present, by opening a space of recognition, inclusion, and respect for our sovereign tribal partners and all indigenous students, families, and staff in our community.

Recommendation: The board approves the minutes of the September 28, 2022 regular board meeting.

BOARD SECRETARY TO READ PRIOR TO ALL PUBLIC COMMENT:

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting and will be allotted three - five minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record, and we must adhere to FERPA - Family Educational Rights and Privacy Act. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

1. Executive Director, Steven Carney

2. Operations Consultant, Anders Lindgren

3. Rooted School Foundation, Jonathan Johnson

4. Family and Student Engagement and Recruitment Committee

(Subject to objections by the board members, the following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by the board. If discussion is requested, the items will be moved from the Consent agenda and considered separately after the motion has been made and passed to approve the remaining items.)

Rationale:  Steven Carney is asking permission to travel with Board Chair Toby Martin to participate in the Rooted School Foundation Retreat.  The Rooted School Foundation is in the process of significant strategic planning and is looking for input and dialogue around Rooted School Foundations' vision, direction, services, and support.  The focus of the retreat is to inform the strategic direction of the Rooted School Foundation.   

Cost Estimate:  $2500

Funding Source: Hotel for one night is covered by Rooted School Foundation

Recommendation: That the Board of Directors approves the Out-Of-State Travel Request to New Orleans, Louisiana.

Rationale: Attached is new Policy 1310, Review, Adoption, Manuals, and Administrative Procedures, which is presented to the Board for a second reading and adoption.

Recommendation:  That the Board of Directors conducts a second reading and adopts new Policy 1310, Review, Adoption, Manuals, and Administrative Procedures

Rationale: Attached is new Policy 1400, Policy/Procedure Board Meeting Conduct, which is presented to the Board for a second reading and adoption.

Recommendation:  That the Board of Directors conducts a second reading and adopts new Policy 1400, Policy/Procedure Board Meeting Conduct

Rationale: Attached is new Policy 5005, Employment and Volunteers: Disclosures, Certification Requirements, Assurances and Approval, which is presented to the Board for a second reading and adoption.

Recommendation:  That the Board of Directors conducts a second reading and adopts new Policy 5005, Employment and Volunteers: Disclosures, Certification Requirements, Assurances and Approval

Rationale: Attached is new Policy 5010, Nondiscrimination and Affirmative Action, which is presented to the Board for a second reading and adoption.

Recommendation:  That the Board of Directors conducts a second reading and adopts new Policy 5010, Nondiscrimination and Affirmative Action

Budget update provided by Joule Growth Partners

• Discussion of the Board Retreat

Best practice suggests that the board should never be without four distinct individuals serving as the four officers: chair, vice-chair, treasurer, and secretary.  Officers are typically elected at the annual board meeting/retreat.  The attached officer job descriptions are attached to foster further discussion and feedback.  Based on discussion outcomes and feedback, final job descriptions will be brought back to the November board meeting for approval.

Recommendation:  That the Board of Directors approves the nomination for Board Secretary

Recommendation: That the Board of Directors approves Resolution  117193301.1 

Rationale: RAZA Development Fund INC is the lender designated to fund the tenant improvements, as outlined in the attached construction projections developed by WCSD, at the  Rooted School Vancouver site located at 10401 NE Fourth Plain Blvd., Vancouver, WA 98662.  To secure the loan, Rooted School Vancouver will need to execute and deliver all certificates, documents, and agreements necessary and appropriate to carry out all required duties and obligations as the borrower.  

Recommendation: That the Board of Directors approves Rooted School Washington Borrower Resolution (Raza) 117192868.1 

Recommendation:  That the Board of Directors Approves the Draft Construction Agreement, and unless substantive changes are required, direct the Board Chair to approve and sign the Final Construction Agreement with Robertson & Olson. 

There will be no Executive Session for this meeting.

Motion: The motion was made to adjourn the meeting.

The meeting was adjourned at 4:XX PM PST

Date of next Rooted School Vancouver, WA Board Meeting is Wednesday, September 28, 2022 @ 4:00 PM PT