The Exploris School
Minutes
Regular
Date and Time
Tuesday February 23, 2021 at 4:30 PM
Location
Board meetings are currently virtual until further notice.
Topic: Exploris School Board Mtg
Time: Feb 23, 2021 04:30 PM Eastern Time (US and Canada)
Every month on the Fourth Tue, until Mar 23, 2021, 2 occurrence(s)
Feb 23, 2021 04:30 PM
Mar 23, 2021 04:30 PM
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Time: Feb 23, 2021 04:30 PM Eastern Time (US and Canada)
Every month on the Fourth Tue, until Mar 23, 2021, 2 occurrence(s)
Feb 23, 2021 04:30 PM
Mar 23, 2021 04:30 PM
Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://us02web.zoom.us/meeting/tZ0ude6hqD8sG9MaseS44XAEVamcAoIjENhK/ics?icsToken=98tyKuGhrTktE9KRthiARpx5A4joKPPwpildjfpwnQzgMHQHWiLTAONPMZNwOdL1
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Meeting ID: 893 2796 4617
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+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 893 2796 4617
Find your local number: https://us02web.zoom.us/u/kdWwyuqmCD
Directors Present
A. Rodriguez, D. Kain, G. Burnette, J. Hwang, J. Korreck, K. Byars-Nichols, M. West, S. Darroch, T. Kingsberry, T. Miller
Directors Absent
D. Deaton, K. Hogan
Guests Present
A. Northrup, Amanda Habich, C. Greer-Banks, D. Brown, K. Morgan, Leah Perry, M. Parkerson, Shannon Hardy, T. Simmons
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
T. Kingsberry called a meeting of the board of directors of The Exploris School to order on Tuesday Feb 23, 2021 at 4:34 PM.
C.
Approve January Minutes
S. Darroch made a motion to approve the minutes from Regular on 01-26-21.
A. Rodriguez seconded the motion.
The board VOTED to approve the motion.
D.
Public Comment
There were no public comments.
II. Interim Leadership Report
A.
Personnel and Operations
- Deb Brown invited Amanda Habich (an audit partner at Thomas, Judy & Tucker) to provide an update on the school's prior fiscal year audit. Key highlights include:
- Unmodified opinion (statements fairly presented in accordance with GAAP)
- TJT performed a state fund audit which also resulted in an unmodified opinion
- Net income for the year totaled $89k in school operations and $15k in after school activities. This represented a consolidated view inclusive of Foundation financials
- Revenue (state/county funding) increased
- Decrease in overall expense base
- Some cash risk since cash balance at bank exceeds FDIC insurance limit
- Form 990 is still under work and review, but will be submitted as soon as possible
- Internal controls were tested and there were no concerns with regard to segregation of duties
- Deb Brown and Amanda Northrup provided the following updates:
- 2021-22 Calendar is currently being finalized and will be shared with the Board at a later date; however, the Board discussed and approved a motion to adopt August 16th as the student first day of school and August 5th as the first teacher workday of the new school year
- Winter MAP testing has concluded and data is being analyzed
- Lottery applications closed on Feb 5 with 1,021 applications received; lottery will be held on March 5
- Reopening task force recommended transition to Plan B
- The ILT has created a new COVID-19 dashboard to provide weekly updates to the Exploris community
- Implementation of Gaggle (mental health screening tool) has allowed counseling team to proactively reach out and address significant emerging situations among student population
- The counseling team has launched a Title I small group on the elementary campus for at-risk students in grades 2 - 4
S. Darroch made a motion to Adopt August 16th as the student first day of school and August 5th as the first teacher workday of the year.
G. Burnette seconded the motion.
The board VOTED to approve the motion.
B.
Finance
Koren Morgan provided an update on the most recent Finance Committee meeting. Key updates:
- January budget reflects revisions from prior Board meeting
- January monthly financials are included in the Board packet
C.
Board Business
Theo Kingsberry led a discussion around Board communication protocols and collaboration.
III. Committee Reports
A.
Governance
The Committee will meet on Thursday to develop protocols around new Board member recruitment.
B.
Educational Excellence
The Committee is preparing materials to share at the next Board meeting.
C.
Climate and Culture
The Committee has engaged the broader Exploris staff relative to the 6 key success criteria. The Committee now intends to engage the Board within the following month. The Committee's goal is to obtain feedback relative to evidence or indicators that would help determine whether or not the school is successfully meeting each key success criteria.
IV. Closed Session
A.
Closed Session
J. Hwang made a motion to go into closed session.
A. Rodriguez seconded the motion.
The board VOTED to approve the motion.
J. Hwang made a motion to exit closed session.
S. Darroch seconded the motion.
The board VOTED to approve the motion.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:13 PM.
Respectfully Submitted,
T. Kingsberry