Regular Minutes

December 15, 2020 4:30 PM - December 22, 2020 6:00 PM

Minutes Approved

The Exploris School

Minutes

Regular

Date and Time

Tuesday December 15, 2020 at 4:30 PM

Location

Board meetings are currently virtual until further notice.

Deb Brown is inviting you to a scheduled Zoom meeting.

Topic: Exploris School Board Mtg
Time: Oct 27, 2020 04:30 PM Eastern Time (US and Canada)
Every month on the Fourth Tue, until Mar 23, 2021, 6 occurrence(s)
Oct 27, 2020 04:30 PM
Nov 24, 2020 04:30 PM
Dec 15, 2020 04:30 PM
Jan 26, 2021 04:30 PM
Feb 23, 2021 04:30 PM
Mar 23, 2021 04:30 PM
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Directors Present

A. Rodriguez, D. Deaton, D. Kain, G. Burnette, J. Hwang, J. Korreck, K. Byars-Nichols, T. Kingsberry, T. Miller

Directors Absent

K. Hogan, S. Darroch

Directors who arrived after the meeting opened

J. Hwang

Guests Present

Amanda Northrup, Callie Kirsch, Jacquetta Zimmerman, Jen Christian, Kimberly Harris, Koren Morgan, Michelle Parkerson, Shannon Hardy

I. Opening Items

A. Record Attendance

B. Call the Meeting to Order

T. Kingsberry called a meeting of the board of directors of The Exploris School to order on Tuesday Dec 15, 2020 at 4:40 PM.

C. Remove item "approve last meeting minutes"

K. Byars-Nichols made a motion to remove this item from the agenda until next meeting since they were not ready to review.

T. Miller seconded the motion.

The board VOTED to approve the motion.

D. Public Comment

Callie mentioned the need to be cautious about returning to in-person teaching even in light of the development of a vaccine. The group agreed and thanked her.

II. Interim Leadership Report

A. Personnel and Operations

T. Miller made a motion to approve the resignation of Leslie Payne.

D. Kain seconded the motion.

The board VOTED to approve the motion.

D. Deaton made a motion to approve contract with Outward Bound.

D. Kain seconded the motion.

The board VOTED to approve the motion.

Amanda announced information about Exploris School Foundation Grants for teachers, described highlights from various grade level in-person activities, as well as highlights from the Counseling team.

Deb offered an update from the Reopening Task Force. She let the board know that they have decided that a 50% capacity in-person return is not safely possible in our current buildings (30% capacity is the safe number the team agreed on for in-person learning). January 4th is the next date the team will revisit the issue of reopening.

B. Finance

Koren updated the group that the Finance Committee met and is on track with our annual budget. At the January meeting, they will present information about our annual audit.

T. Miller made a motion to change the agenda to add an Annual Fund report.

G. Burnette seconded the motion.

Kimberly Harris presented information about the Annual Fund. This year, the annual fund combined with Giving Tuesday and raised about $40k. She detailed ways that the Annual Fund is working hard to figure out ways to make giving easy and sustainable for the Exploris Community.

The board VOTED to approve the motion.

J. Hwang arrived.

III. Committee Reports

A. Governance Committee Goal

Deb reported that the Governance Committee met last week to review the committee charge, and decided to keep them. They also discussed the need to add one more staff member. Tom added that 4-5 board members will roll off, so we all need to be looking for folks to "replace" our skill set.

Darryl reported that the Educational Excellence Committee is working on an Impact Report. The committee is complete and has meetings scheduled for the remainder of the year. They plan on developing information to share both internally and externally by early Spring.

The Taskforce on Culture and Climate, led by Michelle Parkerson and Jay Korreck, has been working with an outside firm (The Center for Teaching Quality) to develop a collaborative leadership model for Exploris. Their goal is to present a model to leadership and staff by February.

Leah presented information on behalf on the Facilities Committee. The committee is very excited about a potential piece of land that would allow us to develop a school that would meet our needs and vision.

B. Facilities Committee

IV. Board Development

A. Using the Features in Board on Track

Theo asked that all board members be sure to complete the skills survey and think about recruitment over the holiday break.

V. Closed Session

A. Closed Session

J. Korreck made a motion to go into closed session to discuss legal matters.

K. Byars-Nichols seconded the motion.

The board and leadership team discussed a way forward in our relationship with pervious school developers.

The board VOTED to approve the motion.

A. Rodriguez made a motion to come out of closed session.

T. Miller seconded the motion.

The board VOTED to approve the motion.

VI. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:45 PM.

Respectfully Submitted,

K. Byars-Nichols

Documents used during the meeting

Exploris - NCOBS 2021 Contract.pdf
06. Balance Sheet - 2020.11 - Exploris.pdf
_Board Mtg December 15 2020 ILT Report.pdf
Exploris - NCOBS 2021 Program Agreement.pdf
05. Income Statement - 2020.11 - Exploris.pdf
Exploris NCOBS 2021 Addendum.pdf
11-30-20 Account Balances.pdf
Exploris 2021 Invoice.pdf