The Exploris School
Minutes
Board Meeting 7/28
Date and Time
Tuesday July 28, 2020 at 4:30 PM
Location
Zoom
Virtual Meeting
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Deborah Brown is inviting you to a scheduled Zoom meeting.
Topic: The Exploris School Board Meeting July 28th 4:30 pm
Time: Jul 28, 2020 04:30 PM Eastern Time (US and Canada)
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Meeting ID: 933 9053 2238
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Find your local number: https://zoom.us/u/abfZavx3UB
Zoom link:
Deborah Brown is inviting you to a scheduled Zoom meeting.
Topic: The Exploris School Board Meeting July 28th 4:30 pm
Time: Jul 28, 2020 04:30 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/93390532238?pwd=QUdhbEljeFI2Nkl6MlEwRjU1V0Rxdz09
Meeting ID: 933 9053 2238
Passcode: 894395
One tap mobile
+13126266799,,93390532238#,,,,,,0#,,894395# US (Chicago)
+16465588656,,93390532238#,,,,,,0#,,894395# US (New York)
Dial by your location
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Germantown)
+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 933 9053 2238
Passcode: 894395
Find your local number: https://zoom.us/u/abfZavx3UB
Directors Present
A. Rodriguez, D. Kain, G. Burnette, J. Hwang, J. Korreck, K. Hogan, K. Johnson, S. Darroch, T. Kingsberry, T. Miller
Directors Absent
D. Deaton, K. Byars-Nichols
Guests Present
A. Northrup, Angelean Hendrix, C. Greer-Banks, Callie Kirsch, D. Brown, Devon Rose, Emily Felker, K. Morgan, Leah Perry, Loren Kent, M. Gargan, M. Parkerson, Martha Merrill, Rachel Hearn, T. Simmons
I. Opening Items
A.
Call the Meeting to Order
T. Kingsberry called a meeting of the board of directors of The Exploris School to order on Tuesday Jul 28, 2020 at 4:33 PM.
B.
Record Attendance and Guests
C.
Approve Minutes from last board meeting
A. Rodriguez made a motion to approve the minutes from Board Meeting on 06-16-20.
S. Darroch seconded the motion.
The board VOTED to approve the motion.
D.
Public Comment
Callie Kirsch provided a comment on school initiatives and reopening.
II. Board Business
A.
New Members Intro & Welcome
Theo introduced new Board member Darrell Kain.
III. Interim Leadership Team Report
A.
Personnel/ Operations / Academics
Personnel
- Board approval is requested to accept the hiring of kindergarten teacher Jen Christian
- Board approval is requested to accept the hiring of Jacquetta Zimmerman
- Board approval is requested to transition Lisa Ferrando from 100% employment to 80% employment
- Board approval is requested to add a 50% counselor position
- J. Hwang made motion to accept personnel changes as presented
- S. Darroch seconded the motion
- The Board VOTED to approve the motion
- Amanda and Deb provided an update on Interim Leadership Team operational activities. Highlights included an increase in per-pupil funding, ACCESS grant updates, an update on the progress of the new website, and an overview of Kindergarten readiness and JumpStart camps
- Deb provided an update on the activities of the Reopening Task Force. The recommendation of the Task Force was to open under Plan C+ for at least the first trimester
- A recommendation was provided to move janitorial services to Citywide Cleaning at a cost of $3,892.84 per month after interviewing several professional cleaning companies. Citywide is able to support enhanced cleaning procedures in light of COVID-19
- A MOTION was made by J. Hwang to conditionally approve the agreement so long as Citywide agreed that payment would not be obligated in situations of Force Majeure
- This motion was seconded by S. Darroch
- The Board VOTED to approve the motion
B.
Finance
- Koren Morgan provided an update on the annual audit process
- Board approval was requested to carry over $160,612 in retention tax credit funds into 20-21 for the purpose of COVID-related expenses
- Board approval was also requested to carry over $30,000 to support the work of the Climate and Culture Task Force
- T. Kingsberry recommended that the Board hold on these approval requests pending a report from the Culture and Climate Task Force
- Koren also provided an update on the school's state allotment and enrollment numbers - these point to higher than expected revenues versus budget
- After reviewing the Culture and Climate Task Force report, S. Darroch made the motion to accept the recommendation to carry over $160,612 and $30,000 for the purposes as described above
- G. Burnette seconded the motion
- The Board VOTED to approve the motion
IV. Committee Reports
A.
Culture & Climate Task Force
- J. Korreck articulated the three primary goals of the Task Force: i) create and facilitate listening circles, ii) define Exploris core values in action, and iii) define the collaborative leadership model
- Cori Greer-Banks and Anna Riedel introduced the team and provided additional details on each goal
B.
Governance Summer Work and New Board Member Vote
- T. Miller made the motion to approve Darrell Kain as a new Board member
- S. Darroch seconded the motion
- The Board VOTED to approve Darrell Kain as a new member
- Deb provided an update on suggested Handbook revisions
- S. Darroch moved to accept all revisions
- J. Hwang seconded the motion
- The Board VOTED to approve the motion
C.
Facilities
T. Kingsberry provided an update on the property search process
D.
Development
- G. Burnette provided an update on clarifications requested by the Foundation Board of the School Board.
- A. Rodriguez made a motion to approve Tom Simmons as the Board's representative to the Foundation.
- K. Johnson seconded the motion.
- The Board VOTED to approve the motion.
E.
Education Excellence
K. Johnson provided an overview of the committee's goals: i) provide an impact report and ii) develop a communication plan
F.
Finance Committee
- A. Rodriguez provided an overview of the Finance Committee's transition activities
- T. Kingsberry suggested that the Interim Leadership Team had incurred a significant amount of additional responsibility as a result of the prior Executive Director's departure and that the Board should evaluate additional compensation for the Interim Team
- J. Hwang made a motion to charge the Finance Committee to provide a recommendation relative to potential additional compensation for the Interim Leadership Team
- K. Hogan seconded this motion
- The Board VOTED to approve this motion
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:28 PM.
Respectfully Submitted,
T. Kingsberry
Documents used during the meeting
None