The Exploris School
Minutes
Governance Committee Meeting
Date and Time
Monday January 27, 2020 at 4:00 PM
Location
Middle School Campus
Committee Members Present
M. Gargan, T. Miller (remote)
Committee Members Absent
C. Jones, E. Schollmeyer
Committee Members who arrived after the meeting opened
T. Miller
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
T. Miller arrived.
C.
Approve Minutes
Tom needs to go back and fix the minutes from the November meeting (first unapproved meeting minutes
II. Governance
A.
Updates on Fall Work
Working through the ED evaluation with the third party and grievance policy.
B.
New Members
Maggie asked what would be the unattended consequence of them all on at once.
The consequence being having four members roll off in the middle of the year.
The board needs support in development, facilities and finances. These prospective members meet these skill sets.
The recommendation is that all four come on right now to begin to their term immediately and expire 1/31//23.
The consequence being having four members roll off in the middle of the year.
The board needs support in development, facilities and finances. These prospective members meet these skill sets.
The recommendation is that all four come on right now to begin to their term immediately and expire 1/31//23.
C.
Policy Discussion and Recommendations (Criminal Backgrounds)
Concern is there is not a formal criminal background check policy for volunteers.
Law states: 115C-218.50. Charter school nonsectarian. (a) A charter school shall be nonsectarian in its programs, admission policies, employment practices, and all other operations. A charter school shall not be affiliated with a nonpublic sectarian school or a religious institution. (b) A charter school shall not charge tuition or fees except as follows: (1) A charter school may charge any fees that are charged by the local school administrative unit in which the charter school is located.
Recommendation of the committee is to approve a CB check for volunteers for any adult who will oversee the wellbeing of children. This includes field trips and explorations. If there is a fee
Driving to Field Trips: Looking at a policy that demonstrates drivers have drivers insurance (specific liability) and driving record is in question.
Bring a draft by February.
Law states: 115C-218.50. Charter school nonsectarian. (a) A charter school shall be nonsectarian in its programs, admission policies, employment practices, and all other operations. A charter school shall not be affiliated with a nonpublic sectarian school or a religious institution. (b) A charter school shall not charge tuition or fees except as follows: (1) A charter school may charge any fees that are charged by the local school administrative unit in which the charter school is located.
Recommendation of the committee is to approve a CB check for volunteers for any adult who will oversee the wellbeing of children. This includes field trips and explorations. If there is a fee
Driving to Field Trips: Looking at a policy that demonstrates drivers have drivers insurance (specific liability) and driving record is in question.
Bring a draft by February.
III. Other Business
A.
Upcoming Work
Draft the CB policy for volunteers (details for CDL)
Orientation for new members (need a plan) Cori?
Full policy review for the upcoming handbook.
Ensure the policies that are public align to the handbook.
Review of the bylaws.
Complete Governance Assessment for the board
Orientation for new members (need a plan) Cori?
Full policy review for the upcoming handbook.
Ensure the policies that are public align to the handbook.
Review of the bylaws.
Complete Governance Assessment for the board
IV. Closing Items
A.
Adjourn Meeting
T. Miller made a motion to Adjourn.
M. Gargan seconded the motion.
Looking to meet 2/13 at 3:30.
The committee VOTED to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:14 AM.
Respectfully Submitted,
T. Miller