The Exploris School
Minutes
Board Meeting
Date and Time
Tuesday October 29, 2019 at 4:30 PM
Location
Middle Campus - 401 Hillsborough St. Rm 7N (upstairs)
Directors Present
C. Greer-Banks, C. Hutchens, C. Jones, D. Deaton, E. Schollmeyer, J. Korreck, K. Byars-Nichols, K. Johnson, T. Kingsberry, T. Miller
Directors Absent
G. Burnette, J. Jenkins
Guests Present
M. Gargan, M. Parkerson, Shannon Hardy
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Jones called a meeting of the board of directors of The Exploris School to order on Tuesday Oct 29, 2019 at 4:37 PM.
C.
Approve Minutes from Regular Board Meeting 9/24
C. Jones made a motion to approve minutes from the Board Meeting on 09-24-19 Board Meeting on 09-24-19.
K. Byars-Nichols seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Public Comment
Shannon gave the board a brief alumni update, and Michelle offered her thanks for Parent University attendance.
II. Audit Review
A.
2018- 2019 Audit Review
Caroline from Thomas, Judy and Tucker presented an overview of their recent audit. The complete report is included in the board packet. The firm concluded that Exploris has no issues to with non-compliance.
III. Executive Director Report
A.
Academics/ Personnel/ Operations
Ellie gave information about recent events, and demographic information. Full report included in meeting packet.
B.
Finance
The board had an extended conversation about reviewing on a regular basis ways as a group how the budget meets our values as a school community. Christine invited anyone to attend the Finance Committee meeting in January.
IV. Facilities
A.
Discussion on Facilities
Theo updated the board that there are ongoing conversations about visiting various sites and providing information to banks in an effort to get bond funding. Theo commended Ellie on her tireless work on this item.
V. Closed Session - Board Disclosure - Legal Issue
A.
Board Disclosure
C. Jones made a motion to go into closed session to discuss facilities and legal matters.
K. Byars-Nichols seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Legal
Ellie presented the board with material details related to the school's legal contracts.
VI. Standing Committee Updates
A.
Motion to revise agenda
C. Jones made a motion to move committee updates BEFORE closed session items.
T. Miller seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Finance Committee
Christine reported that the committee has been doing work to develop budget, monitor finances, and develop a finance manual.
T. Kingsberry made a motion to change the employee benefit to 100% vesting in three years and make minimum matching at 4%.
D. Deaton seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Development Committee
George was out of town and Jaquelin was again not present.
D.
Governance Committee
Tom reported that Governance has been working to refine board roles and policies. Camesha added that recruitment is ongoing.
E.
Excellence in Education
Katie updated the group that the EEC is working with Deb to update our measurement tool, and that most of the EEC work is begin funneled through FDC. Jay reported that FDC is working on lunch and transportation, as well as recruitment.
F.
Grievance
Camesha reported that we are still looking for a board member to chair this committee.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:00 PM.
Respectfully Submitted,
K. Byars-Nichols