The Exploris School
Minutes
Board Meeting
Date and Time
Tuesday August 27, 2019 at 4:30 PM
Location
Middle Campus - 401 Hillsborough St. Rm 7N (upstairs)
Directors Present
C. Greer-Banks, C. Hutchens, C. Jones, D. Deaton (remote), E. Schollmeyer, G. Burnette (remote), K. Byars-Nichols, K. Johnson, T. Kingsberry, T. Miller
Directors Absent
J. Jenkins, J. Korreck, M. Leichliter-Rice
Directors who arrived after the meeting opened
C. Greer-Banks
Guests Present
M. Parkerson, S. Hardy, SFL&A (new building development partners)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Jones called a meeting of the board of directors of The Exploris School to order on Tuesday Aug 27, 2019 at 4:35 PM.
C.
Approve Minutes
T. Kingsberry made a motion to approve minutes from the Annual Orientation on 07-30-19 Annual Orientation on 07-30-19.
C. Hutchens seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Public Comment
No public comment.
II. Facilities
A.
Discussion on Facilities
Representatives from SFL&A attended the meeting to offer an additional update.
Board voted to go into closed session based on the fact that we need to discuss the price and material terms of a contract for the acquisition of real property, as stated by statute NCSG 143-318.11(a). The motion to go into closed session unanimously passed.
C. Greer-Banks arrived.
The group voted unanimously to come out of closed session, our discussion being ended.
III. Executive Director Report
A.
Academics/ Personnel/ Operations
PERSONNEL:
Board Approval is requested for the following changes:
Leslie Payne – MS Wellness Teacher
Harry Huntley – MS Teaching Partner Global Cultures
Accept the resignation of Oliver Smith Wellness teacher
Board Approval is requested for the following changes:
Leslie Payne – MS Wellness Teacher
Harry Huntley – MS Teaching Partner Global Cultures
Accept the resignation of Oliver Smith Wellness teacher
K. Byars-Nichols made a motion to approve the personnel changes as proposed.
T. Kingsberry seconded the motion.
The board VOTED unanimously to approve the motion.
OPERATIONS:
Board Approval is requested for the 2019-2020 Emergency Procedures ManualThe 2019-2020 Emergency Procedures Manual are attached for review and approval. Board approval is requested for the ED Goals and the School Improvement Goals for 2019-2020 school year.
Tom asked to amend the handbook to exclude escape route information, in order to not make it public.
Board Approval is requested for the 2019-2020 Emergency Procedures ManualThe 2019-2020 Emergency Procedures Manual are attached for review and approval. Board approval is requested for the ED Goals and the School Improvement Goals for 2019-2020 school year.
Tom asked to amend the handbook to exclude escape route information, in order to not make it public.
K. Byars-Nichols made a motion to approve these changes, as amended.
C. Hutchens seconded the motion.
The board VOTED unanimously to approve the motion.
ACADEMICS:
- The School Open House was held on 8/19/19 and was well attended by families to meet their teachers and visit their classrooms. The first day of school went smooth with lots of smiles, laughter, and learning.
- BOG Testing, Map Testing, and mClass Testing will be completed in September. An additional chrome book cart was added to the Middle School to support students.2018-19SY School Report Card Dates
- Wake County Public School endorsed Exploris EDEx Design For Change initiative. See attached letter of recommendation from Paul Domenico. Conversations are also underway with Dr. David Stegall, Deputy Superintendent of Innovation for DPI about partnering and supporting our EDEx initiative.
B.
Finance
Christine announced that the finance committee is still looking a new member.
2018-2019
2018-2019
- The Finance committee has worked with Charter Success to analyze our monthly budget variance reports and project the latest for end of year activity. The 13th month financials were run after the completion of accounting for all June bills that have come in during July. The unaudited 2018-2019 end of year surplus is $ 107,962.34.
- The projection for the end of year is shown as a deficit of (605.19) at this time for the month of July. This is due to purchasing tickets for our Japan flights $10,100 prior to collecting payment to take advantage of discounted flights as well as the purchase of instructional supplies of $5,982 that will be reimbursed by the NC ACCESS grant. Amendments to the budget will be presented once the updated per pupil allocation is available.
- The transfer of funds from the Foundation account to the school account for 2018 – 2019 Foundation expenses of $22,374.31was completed on 8/20/19. The Foundation account balance on 8/21/19 is $527,185.
IV. Additional Building Options
A.
Legacy Funding Services
Theo met with Howard from this charter school development company several weeks ago. The board wanted to explore a Plan B to the Gateway Project, in case it does not work out.
Howard attended this section of the meeting to tell us a little bit about his company. They have a long history in building and founding charter schools across NC.
We thanks Howard for his time and he left the meeting.
Howard attended this section of the meeting to tell us a little bit about his company. They have a long history in building and founding charter schools across NC.
We thanks Howard for his time and he left the meeting.
S. Hardy left.
M. Parkerson left.
V. New section
A.
To discuss additional building options
Keely moved to amend the agenda to add an additional closed session and remove the committee updates from the agenda. Motion to amend agenda passed unanimously.
Keely moved to go into a closed session to discuss material terms of a contract for the acquisition of real property, as stated by statute NCSG 143-318.11(a). The motion to go into closed session passed unanimously.
Keely moved to go out of closed session. Motion passed unanimously.
VI. New section
A.
Proposed letter to community
The board made minor suggestions and adjustments, but generally agreed with Ellie's idea.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:00 PM.
Respectfully Submitted,
K. Byars-Nichols