The Exploris School
Minutes
Governance Committee Meeting
Date and Time
Monday February 4, 2019 at 3:00 PM
Location
Exploris Middle School
Committee Members Present
A. Brown, C. Jones, E. Schollmeyer, J. Hemingway, K. Furr, M. Gargan
Committee Members Absent
None
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Furr called a meeting of the Governance Committee of The Exploris School to order on Monday Feb 4, 2019 at 3:09 PM.
C.
Approve Minutes
Minutes approved but need to amend to note that George was not present.
D.
Approve Minutes
K. Furr made a motion to approve minutes from the Governance Meeting on 12-03-18 Governance Meeting on 12-03-18.
E. Schollmeyer seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Policies
A.
Ideas for Criminal Background Policy
Main concerns - how do we pay for it? Push-back from the fact that it is has not been required previously.
Ellie - mentioned the parents have been asked a lot of survey questions lately in connection with the strategic plan.
Ellie said that many other charter have their families pay.
Ellie believes that 2019-2020 is too soon to roll this out.
What are we doing in the meantime to mitigate risk?
-parents should not be alone with kids
- best practices to follow?
- graduated approach - parents who drive or spend the night have background check?
- look into safety training for parents - required for volunteering to lead exploration or drive or be chaperone.
Ellie - mentioned the parents have been asked a lot of survey questions lately in connection with the strategic plan.
Ellie said that many other charter have their families pay.
Ellie believes that 2019-2020 is too soon to roll this out.
What are we doing in the meantime to mitigate risk?
-parents should not be alone with kids
- best practices to follow?
- graduated approach - parents who drive or spend the night have background check?
- look into safety training for parents - required for volunteering to lead exploration or drive or be chaperone.
B.
Other Policies to review/ create for 2019
Ellie would like to add bring your own device policy. Tech folks will share with Ellie policies that other schools use. Need to add something about searching laptops etc. if inappropriate use. Might just add some language to the handbook.
Discussed educational absence policy and determined no need to update.
Bullying: we have anonymous form online for people to report. Very heavy in curriculum. Have extra school counselor doing social and emotional lessons and teachers incorporate. Website also has resources for parents.
Discussed educational absence policy and determined no need to update.
Bullying: we have anonymous form online for people to report. Very heavy in curriculum. Have extra school counselor doing social and emotional lessons and teachers incorporate. Website also has resources for parents.
III. Recruitment of New Board Members
A.
Discuss plan for recruitment of new members
3-5 spots.
Finance folks - for development and treasurer
Losing a lawyer
Expectation document letting people know the cutoff date - application window. Perhaps send to faculty. Written application? Cover letter?
Need to put together committee to interview. Four people is a good number to have on the interview committee. Perhaps we can get interviews done in April.
Finance folks - for development and treasurer
Losing a lawyer
Expectation document letting people know the cutoff date - application window. Perhaps send to faculty. Written application? Cover letter?
Need to put together committee to interview. Four people is a good number to have on the interview committee. Perhaps we can get interviews done in April.
IV. Other Business
A.
Next meeting date
Monday March 4, 3-4 pm.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:57 PM.
Respectfully Submitted,
K. Furr