The Exploris School
Minutes
Annual Board Retreat
Date and Time
Tuesday January 29, 2019 at 4:30 PM
Location
NNCSU James B. Hunt Jr. Library Duke Energy Hall - Room A located on the second floor.
Directors Present
B. Kingery, C. Hutchens, C. Jones, E. Schollmeyer, G. Burnette, J. Frawley, K. Byars-Nichols, K. Furr, K. Harris, K. Johnson, K. Von Weihe, L. Perry-Lawless, M. Mitchell-Neal, T. Kingsberry, T. Miller
Directors Absent
None
Directors who arrived after the meeting opened
T. Miller
Guests Present
June Atkinson
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Jones called a meeting of the board of directors of The Exploris School to order on Tuesday Jan 29, 2019 at 4:30 PM.
C.
Approve Minutes
K. Byars-Nichols made a motion to approve minutes from the Board Meeting on 11-27-18 Board Meeting on 11-27-18.
K. Furr seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Public Comment Opportunity
No one here for public comment.
II. ED Report
A.
Academic/ Personnel / Operations
Ellie proposed the following personnel updates/additions:
• Brittney Hartshorn – Long Term Maternity Leave Replacement for EC
• Tayler Williams – After Care PT
• Karen Parker – Substitute
• "Fia" Haley Binford - Substitute
• Tayler Williams – After Care PT
• Karen Parker – Substitute
• "Fia" Haley Binford - Substitute
• Brenna Hardy - Substitute
T. Kingsberry made a motion to approve all personnel as stated above.
K. Furr seconded the motion.
The board VOTED unanimously to approve the motion.
T. Kingsberry made a motion to approve 2019-2020 calendar, as attached to packet.
K. Von Weihe seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Finance
The Finance committee met to review the year to date expenditures and project future impacts. Based on YTD activity, we are projecting an end of year surplus of $69,589. The balance sheet and income statement along with the YTD budget are attached for your review. No adjustments to the budget are needed at this time.
III. Committee Updates
A.
Governance Committee Donation Policy
K. Furr made a motion to approve the revised Donation policy attached.
B. Kingery seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Facilities Update
Bob let the rest of the board know that the new building developer has now decided against the crowd funding option discussed in last meeting, and targets a March 1 date for securing conventional funding.
T. Miller arrived.
IV. Strategic Plan
A.
Board Focus Group Sesssion
June Atkinson led the group in a strategic planning session, centered on goals for Exploris's long-term future.
V. Closing Items
A.
Closing and Commitments
The Board will review next steps with the strategic plan and key topics for the next Board meeting.
The Strategic Planning Steering Committee will be meeting on 2/9/19 from 9 am - 1 pm and again on 2/21/19 from 4 - 6 pm.
The next full School Board meeting will be held on 2/26/19 at 4:30 pm at the Middle School.
The Strategic Planning Steering Committee will be meeting on 2/9/19 from 9 am - 1 pm and again on 2/21/19 from 4 - 6 pm.
The next full School Board meeting will be held on 2/26/19 at 4:30 pm at the Middle School.
B.
Adjourn Meeting
B. Kingery made a motion to adjourn the meeting.
T. Kingsberry seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
B. Kingery