The Exploris School
Minutes
Board Meeting
Date and Time
Tuesday June 19, 2018 at 4:30 PM
Location
17 S. Swain Street
Directors Present
B. Kingery, C. Hutchens, C. Jones, J. Gerdts, K. Byars-Nichols, K. Furr, K. Von Weihe, M. Mitchell-Neal
Directors Absent
A. Hennen, C. Gray, J. Frawley, L. Perry-Lawless, T. Miller
Directors who arrived after the meeting opened
C. Hutchens
Ex Officio Members Present
E. Schollmeyer
Non Voting Members Present
E. Schollmeyer
Guests Present
F. McKay, K. Johnson, Tammy Guyer, Tiffany Vines
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Furr called a meeting of the board of directors of The Exploris School to order on Tuesday Jun 19, 2018 at 4:33 PM.
C.
Approve Agenda
K. Byars-Nichols made a motion to approve agenda.
J. Gerdts seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approve Previous Board Meeting Minutes
J. Gerdts made a motion to approve minutes from the Board Meeting on 05-22-18 Board Meeting on 05-22-18.
K. Von Weihe seconded the motion.
The board VOTED unanimously to approve the motion.
Keely will revise minutes to note that Christine Hutchins will again serve as Treasurer.
E.
Public Comment
Keely introduced public in attendance as EEC subcommittee on Equity and Diversity (Tiffany Vines, Frank McKay and Katie Johnson) and new PTO Vice President (Tammy Guyer).
C. Hutchens arrived.
II. 2018-2019 Budget Discussion
A.
2017-2018 Budget Review
Ellie presented attached budget for current school year ending next month. Bob had a question about if there were significant differences between current budget at next year's. Ellie noted that surplus is lower and legal expenses are higher. Last year it was used for bonuses. Ellie suggested using half of this year's for surpluses and putting the rest in reserves.
B.
2018-2019 Budget Presentation
Ellie presented attached budget for upcoming school year. Bob asked for clarification on where legal services line was. Ellie clarified and added that 401K matching was an additional cushion because many do not take advantage.
K. Von Weihe made a motion to approve 2018-2019 operating budget.
B. Kingery seconded the motion.
The board VOTED unanimously to approve the motion.
J. Gerdts made a motion to allocate current school year surplus to give half to full-time staff as a bonus, and the other half to be placed in reserve.
C. Hutchens seconded the motion.
The board VOTED unanimously to approve the motion.
III. EEC Diversity -Weighted Lottery
A.
Presentation Of Recommendations
Keely presented the proposal we will be sending to Office of Charter Schools. She moved to approve the proposal. Motion passed unanimously.
IV. ED Report
A.
ED Report
C. Jones made a motion to approve staff members as stated in agenda.
J. Gerdts seconded the motion.
The board VOTED unanimously to approve the motion.
She also updated us on ES construction project and capital campaign.
B.
Closed Session
Keely moved to go into closed session to discuss confidential legal issues. James seconded. Motion passed unanimously.
Christine moved to come out of closed session, Bob seconded. Motion passed unanimously.
V. Governanace Committee Update
A.
CEO Evaluation Completed, Employee Contract & 2017-2018 Executive Director Contract Stipend
C. Hutchens made a motion to approve Ellie's bonus in the amount of $5,000.
C. Jones seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Appointment of Officers for 2018-2019 year.
C. Jones made a motion to approve Tom and Keely's second three-year term.
J. Gerdts seconded the motion.
The board VOTED unanimously to approve the motion.
K. Byars-Nichols made a motion to approve the board member code of conduct.
K. Von Weihe seconded the motion.
The board VOTED unanimously to approve the motion.
K. Von Weihe made a motion to approve Tom Miller (Chair), Camesha Jones (Vice Chair), Christine Hutchens (Treasurer), Keely Byars-Nichols (Secretary).
B. Kingery seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Board Members Vote
B. Kingery made a motion to approve three new board members: Theo Kingberry, Katie Johnson, George Burnette. We also voted to approve committee recommendations for some of the other people interviewed.
J. Gerdts seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:18 PM.
Respectfully Submitted,
K. Byars-Nichols