The Exploris School

Governance Committee Bi-monthly Meeting

Virtual; see link in calendar invite

Date and Time

Tuesday January 28, 2025 at 4:30 PM EST

Location

Virtual; see link in calendar invote

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:30 PM
  A. Record Attendance   Deborah Brown 1 m
  B. Call the Meeting to Order   Deborah Brown
  C. Approve Minutes Approve Minutes 5 m
II. Governance 4:36 PM
  A. Board Development Discuss Deborah Brown 15 m
   
  • Reviewing resumes and applications
  • Reviewing needs and timelines for current Board members
    • reach out to members whose terms end this spring/summer to see if they are interested in staying for additional terms
    • review skill sets, which last summer were identified as:
      • Education Policy/Legal
      • Facilities/construction/site development
      • DEI work
      • Strategic Planning
 
  B. Running List of Handbook Items and Annual Review Discuss Deborah Brown 20 m
   
  • Discussion of the running list of items to clarify, delete, modify, or update, including some time sensitive items such as
    • lunch policies in light of access to the federal lunch funding
    • expectations for staff members re attending field experiences, especially overnight, and/or work expectations if your students are off campus but you are not attending
  • Review of our process for handbook and policy development
    • Reflection on current system
    • suggestions for process updates? 
 
  C. Crafting a Resolution, Policy, and Flowchart for Response for Undocumented Students and Families Discuss
   
  • Review Federal Rights: Plyler v Doe (1982)
  • Review Federal Rights: FERPA
  • Review recently revoked Federal Protections: Sensitive Locations
  • Review samples of other school statements and flowcharts
  • Discuss who may potentially need training at Exploris
  • Write a recommendation to take to the next Board meeting 
  • Review sample ICE protocols, including difference between Judicial and Administrative warrants
  • Draft an Exploris flowchart for response 
  • Draft/Plan guidance with SST on Exploris protocols if we learn a student enrolled at Exploris has parents who have been detained, especially around safe care of the student if no one is at home
 
III. Other Business
 

Any other topics committee members would like to discuss. 

 
IV. Closing Items
  A. Adjourn Meeting Vote