Making Waves Academy
Minutes
October Board Meeting
Date and Time
Thursday October 14, 2021 at 4:00 PM
Location
https://mwacademy.zoom.us/j/82629096452?pwd=VEdmR1lmRi9waWtSa1BSWFpDaUIyUT09
Passcode: 174427
Or One tap mobile:
US: +16699006833,,82629096452#,,,,*174427# or +12532158782,,82629096452#,,,,*174427#
Or Telephone:
US: +1 669 900 6833
Webinar ID: 826 2909 6452
Passcode: 174427
Passcode: 174427
Or One tap mobile:
US: +16699006833,,82629096452#,,,,*174427# or +12532158782,,82629096452#,,,,*174427#
Or Telephone:
US: +1 669 900 6833
Webinar ID: 826 2909 6452
Passcode: 174427
COMING SOON (by Wednesday, 10/13)
HAGA CLIC AQUÍ para acceder a la agenda y portadas en español
CLICK HERE to access the school board report in Spanish
CLICK HERE to access the school board report in Spanish
HAGA CLIC AQUI para acceder el reporte escolar
If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con:
Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.
In accordance with AB 361 in the State of California, we will be hosting this board meeting via teleconference due to the following circumstances:
If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con:
Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.
In accordance with AB 361 in the State of California, we will be hosting this board meeting via teleconference due to the following circumstances:
- The MWA Board of Directors is holding a meting during a proclaimed state of emergency by the State of California due to the COVID-19 pandemic.
Public Comment
- The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
- Under Public Comment, members of the public may
- Comment on items on the agenda
- Comment on items not on the agenda
- Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
- In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
- While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
- If you would like to send your request to speak prior to the meeting, please email your request to emartinez@mwacademy.org in English or Spanish.
- Your submission should:
- indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
- include your name so that you can be called when it is your turn to speak.
- During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
- Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.
De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:
- La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.
- El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
- Bajo comentario público, los miembros del público pueden:
- Hacer comentarios sobre los puntos del orden del día
- Hacer comentarios sobre puntos no incluidos en el orden del día
- Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.
- Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
- Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a emartinez@mwacademy.org en inglés o español.
- En su solicitud:
- Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
- indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
- Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
- En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.
If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:
Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:
Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.
Please note that all agenda times are estimates.
Tenga en cuenta que todos los horarios de la agenda son estimaciones.
Tenga en cuenta que todos los horarios de la agenda son estimaciones.
Directors Present
Alicia Klein (remote), Ana Barron (remote), Burak Gursel (remote), Esther Hugo (remote), Janis Glover (remote), Jessica Laughlin (remote), Margaret Watson (remote)
Directors Absent
Carlos-Manuel Chavarria, Layla Naranjo
Directors who arrived after the meeting opened
Ana Barron
Guests Present
Alton B. Nelson Jr. (remote), Ashley Yarbrough (remote), Elizabeth Martinez (remote), Evangelia Ward-Jackson (remote)
I. Opening Items
A.
Call the Meeting to Order
Alicia Klein called a meeting of the board of directors of Making Waves Academy to order on Thursday Oct 14, 2021 at 4:05 PM.
B.
Record Attendance
C.
Board Findings Pursuant to Government Code Section 54953(e)
Esther Hugo made a motion to approve the Board Findings Pursuant to Government Code Section 54953(e).
Jessica Laughlin seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Janis Glover |
Aye
|
| Ana Barron |
Absent
|
| Layla Naranjo |
Absent
|
| Burak Gursel |
Aye
|
| Alicia Klein |
Aye
|
| Margaret Watson |
Aye
|
| Jessica Laughlin |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Esther Hugo |
Aye
|
D.
Closed Session
Closed session was pulled from the agenda.
E.
Compliance to Excellence: Remarks by Board President
Board President provided remarks on the following:
- Culture and Climate Follow Up
- Listening Campaign for MWA Staff with MWA Board
- Senior School Director Taskforce
- Recommendation for COVID Bonuses
- Parent Townhall
- Thoughts on the return to school
- COVID prevention
- Staffing challenges faced by MWA and schools across the state
- Board Meetings (now-December)
- Virtual Meetings
- Public Comment Expansion
F.
Public Comment
- Parent, Abadesa Rolon provided a public comment regarding parent involvement and behavior management.
- Parent provided a public comment regarding the great COVID testing and safety. She also provided some suggestions about substitute teachers.
II. Standing Reports
A.
Mission Connection: Student Video Reflection, Experience on Campus
Board viewed a reflection video from students on their return to campus.
B.
ASB Update
Board asked questions about the written ASB update including their success, challenges, and priorities.
Ana Barron arrived at 4:35 PM.
C.
Deep Dive: 2020-2021 SBAC Results
Micah Stilwell, Senior Director of Academic Instruction and Molly Moloney, Compliance and Assessment Administrator provided an overview and facilitated a discussion about MWA's performance on the 2020-2021 SBAC.
- CEO requested that Dr. Moloney and Ms. Stilwell provide an assessment of the gap between standards taught and the standards that they were tested on for the spring Curriculum Review Advisory Committee.
D.
Senior School Director Written Report
Board asked questions regarding the Senior School Director report which included:
- An overview of the current culture at MWA post-pandemic
- Newly implemented math diagnostic, NWEA MAP and how the data will be used to inform instructional approach for math this year
- Radhika Kolachina, Director of Academic Instructions for Math & Science
- Learning loss analysis through diagnostic testing and mitigation strategies (Aurelio Garcia, Director of Academic Support Services)
E.
CEO Report
Board made comments and asked questions about the CEO report which covered:
- Key highlights to start of the year
- Mitigations and approaches to challenges
- Continued areas of focus
F.
Q&A on Written Chief Operating Officer Report (COO)
Board asked questions about the COO report, which included:
- State of the culture for employees
- Key initiatives for the current and new school year
- COVID cases
G.
Q&A on Written Finance Report (CFO)
There were no questions about the written finance report.
H.
School Site Council (SSC) Update
- First meeting of the year took place where they covered:
- LCAP plans for the years
- Upcoming elections
- Tutorial on how to access governance materials
III. Non-Action Items
A.
Public Comment - Section 3, Non-Action Items
- Parent provided public comment on SBAC results.
- Parent provided comments of on vaccination requirements and achievement data (how to utilize it and replicate it across all subgroups)
- Parent provided public comment on supervision duty, parent communications, and behavior management.
B.
Committee and Advisory Committee Updates
Board President provided a reminder that board committees look to the school for recommendations on the subject matters that the committees oversee.
C.
MWA COVID-19 Prevention Program Plan
Board asked questions regarding the COVID Prevention Program Plan which was update in August 2021.
D.
Student Vaccination Policy
COO, Elizabeth Martinez and CEO, Alton B. Nelson Jr. provided an overview of the approach to student vaccination policy.
IV. Action Items
A.
Final Public Comment - Sections 4-8
- Parent provided public comment regarding opportunities for public comment,.
- Parent provided public comment regarding coversheets and compliance with AB361.
B.
Appointment of Anabel Barron as MWA Board Secretary
Burak Gursel made a motion to approve the appointment of Anabel Barron as MWA Board Secretary.
Margaret Watson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Burak Gursel |
Aye
|
| Janis Glover |
Aye
|
| Alicia Klein |
Aye
|
| Margaret Watson |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Esther Hugo |
Aye
|
| Jessica Laughlin |
Aye
|
| Layla Naranjo |
Absent
|
| Ana Barron |
Aye
|
C.
Board Minutes: September 09, 2021 Board Meeting
Janis Glover made a motion to approve the minutes from September Board Meeting on 09-09-21.
Esther Hugo seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Alicia Klein |
Aye
|
| Janis Glover |
Aye
|
| Ana Barron |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Esther Hugo |
Aye
|
| Margaret Watson |
Aye
|
| Jessica Laughlin |
Aye
|
| Burak Gursel |
Aye
|
| Layla Naranjo |
Absent
|
D.
Accept Finance Advisory Committee Minutes
Burak Gursel made a motion to accept the minutes from Special Finance Advisory Committee Meeting on 09-02-21.
Jessica Laughlin seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Esther Hugo |
Aye
|
| Margaret Watson |
Aye
|
| Layla Naranjo |
Absent
|
| Burak Gursel |
Aye
|
| Janis Glover |
Aye
|
| Ana Barron |
Aye
|
| Alicia Klein |
Aye
|
| Jessica Laughlin |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
E.
COVID Bonuses for MWA Employees
Esther Hugo made a motion to approve the COVID Bonuses for MWA Employees.
Margaret Watson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Esther Hugo |
Aye
|
| Jessica Laughlin |
Aye
|
| Layla Naranjo |
Absent
|
| Burak Gursel |
Aye
|
| Alicia Klein |
Aye
|
| Janis Glover |
Aye
|
| Margaret Watson |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Ana Barron |
Aye
|
F.
ESSER III Expenditure Plan
Burak Gursel made a motion to approve the ESSER III Expenditure Plan.
Margaret Watson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Layla Naranjo |
Absent
|
| Burak Gursel |
Aye
|
| Esther Hugo |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Jessica Laughlin |
Aye
|
| Margaret Watson |
Aye
|
| Ana Barron |
Aye
|
| Janis Glover |
Aye
|
| Alicia Klein |
Aye
|
G.
Independent Study Policy
Jessica Laughlin made a motion to conditionally approve MWA's Independent Study Policy.
Margaret Watson seconded the motion.
Board requested an amendment to the policy that describes the conditions under which we would use the policy.
| Roll Call | |
|---|---|
| Esther Hugo |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Ana Barron |
Aye
|
| Burak Gursel |
Aye
|
| Jessica Laughlin |
Aye
|
| Layla Naranjo |
Absent
|
| Janis Glover |
Aye
|
| Margaret Watson |
Aye
|
| Alicia Klein |
Aye
|
H.
Master Calendar Update
Esther Hugo made a motion to amend the Master Calendar for 2021-2022.
Burak Gursel seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Jessica Laughlin |
Aye
|
| Esther Hugo |
Aye
|
| Layla Naranjo |
Absent
|
| Alicia Klein |
Aye
|
| Margaret Watson |
Aye
|
| Ana Barron |
Aye
|
| Burak Gursel |
Aye
|
| Janis Glover |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
I.
Vendor Invoices
Esther Hugo made a motion to approve the vendor invoices.
Janis Glover seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Alicia Klein |
Aye
|
| Esther Hugo |
Aye
|
| Janis Glover |
Aye
|
| Burak Gursel |
Aye
|
| Ana Barron |
Aye
|
| Layla Naranjo |
Absent
|
| Carlos-Manuel Chavarria |
Absent
|
| Margaret Watson |
Aye
|
| Jessica Laughlin |
Aye
|
J.
IT Infrastructure Equipment for Upper School Gym
Jessica Laughlin made a motion to approve the expense for the IT Infrastructure Equipment for the new Upper School Gym.
Ana Barron seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Margaret Watson |
Aye
|
| Alicia Klein |
Aye
|
| Layla Naranjo |
Absent
|
| Jessica Laughlin |
Aye
|
| Burak Gursel |
Aye
|
| Esther Hugo |
Aye
|
| Ana Barron |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Janis Glover |
Aye
|
V. Consent Action Items
A.
Vote
Jessica Laughlin made a motion to approve the consent items.
Burak Gursel seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ana Barron |
Aye
|
| Carlos-Manuel Chavarria |
Absent
|
| Esther Hugo |
Aye
|
| Margaret Watson |
Aye
|
| Janis Glover |
Aye
|
| Alicia Klein |
Aye
|
| Layla Naranjo |
Absent
|
| Jessica Laughlin |
Aye
|
| Burak Gursel |
Aye
|
B.
CircleUp Education Agreement Renewal
VI. Discussion Items
A.
Appreciations by the Board of Directors
Board shared appreciations for the board members, leadership, staff, and parents who participated.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:05 PM.
Respectfully Submitted,
Elizabeth Martinez
B.
Schedule of Remaining Board of Directors Meetings 2021-2022
- December 9th, 2021, 10:30am-2:00pm
- January 27th, 2022, 10:30am-2:00pm
- March 10th, 2022, 10:30am-2:00pm
- May 5th, 2022, 4:00pm-7:30pm
- June 16th, 2022, 10:30am-2:00pm