The Academy of Alameda Charter School Board

Board Retreat

Date and Time

Sunday August 13, 2023 at 9:00 AM PDT

Location

The Academy of Alameda

401 Pacific Ave

Alameda, CA 94501

Multipurpose Room

The Academy of Alameda
Strategic Planning Goals Retreat

Sunday, August 13 9:00am-3:30pm

Location: The Academy of Alameda, Multipurpose Room

401 Pacific Ave

Alameda, CA 94501

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 9:00 AM
 
Opening Items
 
  A. Call the Meeting to Order   William Schaff 1 m
  B. Record Attendance and Guests   Christine Chilcott 1 m
  C. The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements   William Schaff 3 m
   

Mission: The Academy of Alameda equitably develops students into critical thinkers and life-long learners who navigate the world with integrity, and who apply their learning to empower themselves and their communities. 

 

Envisioned Future: We envision a future where all of our students are successful, and their destinies are not determined by their demographics.

 
  D. Public Comment   5 m
II. Consent Calendar 9:10 AM
  A. Approve Draft Meeting Minutes Approve Minutes William Schaff 5 m
    Minutes for LCAP Presentation and Strategic Plan Goals Creation on June 10, 2023  
  B. Approve Draft Meeting Minutes Approve Minutes William Schaff 1 m
    Minutes for Board Meeting on June 15, 2023  
  C. Approve Draft Meeting Minutes Approve Minutes William Schaff 1 m
    Minutes for Board Meeting on July 27, 2023  
  D. Credit Card Statement Vote William Schaff 5 m
     
     
     
     
     
     
     
     
     
     
     
     
     
III. Main Agenda 9:22 AM
  A. Welcome Activity FYI Christine Chilcott 45 m
  B. Overview of Community Schools Discuss Christine Chilcott 30 m
   

To discuss the basic idea of what community schools are and how AoA is similar to the community school model

 
     
  C. Strategic Plan Goals Discussion and Writing Session (Working Lunch) Discuss Christine Chilcott 180 m
   

To continue (from June 10, 2023 retreat) discussing and writing goals from the main three areas of the 5-year strategic plan:

 

Culture and Climate: 

We recognize that “Schools Can’t Do It Alone.” We believe in nurturing a culture that promotes trusting relationships, open communication, and enduring partnerships among staff, families, and community. 

 

Instructional Practice and Pedagogy: 

“Teaching and Learning,” is the most essential function of AoA. Our pedagogy is aimed at continuous growth for all students through equitable access to effective instruction, supports, and services. 

 

Staffing: 

AoA understands, “Investing In People,” addresses how we will attract, develop, and retain talented teachers, leaders, and staff at all levels. It is about results focused, continuous professional learning.

 

 
     
IV. Staff Leadership Departs/Retreat Continues with ED and Board 1:37 PM
  A. Board Expectations Discuss William Schaff 30 m
   

Discussion of the expectation of board members:

 

RSVPing to meetings in a timely manner

Checking emails

Reading meeting materials in advance

Attending the majority of board and committee meetings, etc

 
  B. Board Committees Discuss William Schaff 30 m
   

Discussing board committees:

 

Finance Committee

Board Governance Committee

Student Success Committee

 

Ad Hoc Committees:

Facilities/Garden Committee

 

 
V. Action Item 2:37 PM
  A. Voting On Policies Vote William Schaff 40 m
   

We have 22 policies that have required legal updates. 
 

  1. Professional Boundaries
  2. Suicide Prevention
  3. Suspension and Expulsion
  4. Title IX
  5. Classroom and School Volunteer
  6. Universal Meals Program
  7. Classroom Based Attendance
  8. Comprehensive Sexual Health Education
  9. Uniform Complaint
  10. Human Trafficking
  11. Education of Foster and Mobile Youth
  12. Education for Homeless Children and Youth
  13. Immunization
  14. Educational Records and Student Information Policy
  15. Independent Study
  16. Nondiscrimination
  17. School Sponsored Field Trip
  18. Policies, Procedures, and Parents Rights Regarding Identification, Evaluation, and Education
  19. Special Education
  20. Student Accidents
  21. Student Freedom of Speech and Expression
  22. Student Use of Technology

 

Draft Motion: The Academy of Alameda Board of Directors votes to these 22 policies with required legal mandates as presented.

 
VI. Closing Items 3:17 PM
  A. Board Comments FYI 5 m
  B. Executive Director Comments FYI 5 m
  C. Next Board Meeting FYI William Schaff 2 m
   

Thursday, August 24:


Agenda Topics:

 

Opening School Year Report

Enrollment Update

 
  D. Adjourn Meeting FYI William Schaff 1 m