Shining Rock Classical Academy
Minutes
Monthly Board Meeting
Date and Time
Wednesday September 24, 2025 at 6:30 PM
Location
SRCA
2150 Russ Avenue, Waynesville, NC 28786.
SRCA regular board meetings occur the 4th Wednesday of the month.
In person and remote.
Join Zoom Meeting
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Directors Present
A. Adeleke, A. Weimar, B. Bowser, B. Buckelew, B. Mullinix (remote), J. Sims, L. Davis (remote), R. Gevjan, S. Messer
Directors Absent
None
Ex Officio Members Present
J. Morgan
Non Voting Members Present
J. Morgan
Guests Present
B. Weimar, C. White (remote), H. Wilson (remote), Karina Huber, S. Jenkins, T. Gresham, T. Inman
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
SRCA Mission Statement
D.
Announcements
October 22 regular board meeting @ 6:30 PM
E.
Approve Minutes - Regular session
F.
Approve minutes - Closed session 8/27/25
II. Public Comment and Records
A.
Public Comment
None
B.
Public Records Monthly Update
Alyson Weimar described Rebeccas Fitzgibbon's latest public records request
No new grievances were discovered
C.
Board Communications with Smoky Mountain News
Alyson Weimar described the latest communications with Smoky Mountain News.
Particularly, concerning Mr. Vaillancourt's harassment of members of the Board.
Alyson Weimar and Rob Gevjan acknowledged that Lisa Stella has been very helpful in working with the Board on a unified response.
Joshua Morgan expressed appreciation to members of the Board for being consistent and transparent in their response.
III. Head of School Report
A.
September School Report
Joshua Morgan described the September school report which was delivered to SRCA families via ParentSquare this week
- Local school performance metrics
- Many of the K-5 grades engaged in field work this past month
- High school tech-free day
- Finance Report (to be detailed later)
- Public records requests (which was described earlier in this meeting by Alyson Weimar)
- Detailed the time that such requests demand of staff and members of the Board
- FEMA reimbursement still pending for damage sustained from Helene
- SRJA closing
- NC budget pending
- Increases in attendance rates across most grade levels and no decreases
- Pollinator garden highlight in the Mountaineer
IV. Finance Committee
A.
Finance Report
Rob Gevjan explained the Finance Report
- ~$17,000 surplus currently
- FEMA reimbursement pending as mentioned by Joshua Morgan earlier in the meeting
- SRJA loan to be discussed later in the meeting
V. Academic Committee
A.
Updates
Alyson Weimar described the latest from the Academic Committee
- HS internship
- Two new members
VI. School Culture / NEST Committee
A.
Updates
Joshua Sims detailed the following
- Book fair - $11,560 in sales which is expected to translate to ~$3,000 in scholastic dollars
- Upcoming yard sale
- Digging to be determined for sun shades
- NEST meeting was postponed from last Thursday to tomorrow (9/24) due to illness
VII. Transportation & Facilites Committee
A.
Updates
Benjamin Weimar detailed the following
- Installation
- Awning at Russ Ave
- Gym divider and basketball goals
- Lunch rooms at both campuses
- FEMA reimbursement
- Federally assisted meal plan
- DOT lake entrances
VIII. Approval of SRCA Mental Health Plan
A.
2025-26 SRCA Mental Health Plan
IX. Policy Committee
A.
Drug Free Work Place - 2nd read
B.
Media Policy - 2nd Read (Permanent Approval per policy 2240)
C.
Attendance Policy, Remote Attendance Policy
The following policy revisions will be further revised per feedback from the Board and presented at a future meeting of the Board for a second read
4415 Attendance Promotion Standards 2025D.pdf
4415 Remote Attendance Policy 2025 (Redline).pdf
D.
Paid Parental Leave Renewal
E.
Conflict of Interest (2nd Read)
F.
Nepotism (2nd read)
X. Other Business
A.
Junior Academy
J. Sims:
Multiple staff resignations, including the Director (August/September).
SRJA still owes approx. $37,500 in loan to SRCA
After the final payroll and closure payouts, SRJA has $6956 in its account. This is expected to slightly decrease with a few unclosed vendors.
SRJA plans to liquidate and work towards paying back the loan.
SRJA plans to dissolve the SRJA corporation and the SRJA board by October 1st.
R. Gevjan:
SRJA paid $1563 a month in lease
B.
Open Discussion- Other Business (Board Members)
Alyson Weimar introduced for discussion:
- Barby and Alyson revising the Board handbook and hope to present a 1st read to the Board at the next meeting of the Board
- Changing the public facing Board contact email address from a collection of individual email addresses to a single email address of board@shiningrock.org
- No attending member of the Board expressed disapproval
Joshua Morgan introduced for discussion:
- Promising former SRCA employee has applied to be guidance counselor
Augusta Adeleke expressed her difficulty of attending the board meetings in-person and asked the Board if they were comfortable with her remaining on the Board if she would be remote for meetings until further notice.
Several members of the Board expressed their desire for Augusta to remain on the Board and no member of the Board expressed disapproval.
C.
Shane Messer remaining on the Board (end of three year term)
XI. Closing Items
A.
Adjourn Meeting
- SRCA board statement_Vaillancourt 0925 .pdf
- Valliencourt letter 9.9.2025_Stella Law.pdf
- School Report September 2025.pdf
- BOARD_REPORT_2025_August.pdf
- School Based Mental Health Plan 25-26 SRCA 44A.pdf
- 6600 Drug Free Workplace.pdf
- 7500 Media Policy v2.pdf
- 7500 Media Policy (Red).pdf
- 4415 Attendance Promotion Standards 2025D.pdf
- 4415 Remote Attendance Policy 2025 (Redline).pdf
- 4415 Remote Attendance Policy 2025 .pdf
- 4410 Student Attendance 2025x.pdf
- 6350 Paid Parental Leave 25.pdf
- SRJA Notice of Permanent Closure.pdf
Alyson Weimar read the SRCA mission statement aloud