Harding Charter Preparatory School District
Minutes
Regular Governance Board Meeting
Date and Time
Tuesday March 11, 2025 at 6:00 PM
Location
District Office Building (Pavilion)
12600 N. Kelley Avenue
Oklahoma City, OK, 73131
Directors Present
Angela Parker, Lisa Miller, Michelle Hudson, Rachel Durham, Ryan Coleman, Tiffany Ellis, Tyler Stroud
Directors Absent
Michael Pedder
Ex Officio Members Present
Judy Luster
Non Voting Members Present
Judy Luster
Guests Present
Jordan Fofland, Lou Falsetti, Pat McKinstry, Rachel Dowell, Steven Stefanick
I. Opening Items
A.
Call the Meeting to Order
Ryan Coleman called a meeting of the board of directors of Harding Charter Preparatory School District to order on Tuesday Mar 11, 2025 at 6:24 PM.
B.
Record Attendance
II. Action Items
A.
Discussion and action regarding contractual partnership with Simple Grants.
B.
Discussion and action regarding 2023-2024 annual Financial Audit.
Maria from Sanders Bledsoe and Gullekson went over our audit for 2023-2024 via telephone call.
Rachel Durham made a motion to accept the financial audit for 2023-2024.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Absent
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
C.
Discussion and action regarding HCPES @ Kelley Cardiac Emergency Response Plan.
Rachel Durham made a motion to amend the motion to add the new changes to the HCPES @ Kelley Cardiac Emergency Response Plan.
Approve the original motion.
Tiffany Ellis seconded the motion.
Made a motion to accept the amended cardiac Emergency response plan.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Absent
|
| Tyler Stroud |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Michelle Hudson |
Aye
|
D.
Discussion and action regarding Middle School Discipline Policy Revisions.
Tiffany Ellis made a motion to approve the changes to the Middle School Discipline Policy.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Michael Pedder |
Absent
|
III. Recognitions
A.
Teacher of the Month - Rachel Alvarado, Lydia Couvas, Jordan Gupton
Mr. Stefanick gave a shout out to the teachers of the month.
IV. Committee Reports
A.
Executive Committee
Ryan Coleman stated that the executive session will have a report next month.
B.
Finance Committee
Lisa Miller mentioned that the board conference was very informative and learned several financial striges that HCP might need to implement. Some of the suggestions HCP has already implemented.
C.
Academic Committee
The Academic Committee did not meet yet. No report.
D.
Communications Committee
The Communications Committee did not meet. No report.
E.
Superintendent Evaluation
Ryan Coleman stated that there would be information on the Superintendent Evaluation next month.
V. Consent Agenda
A.
Regular Governance Board Minutes 2/11/2025
Rachel Durham made a motion to approve the regular governance board minutes from 2/11/2025.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
Aye
|
| Michael Pedder |
Absent
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
Rachel Durham made a motion to approve the minutes from 2/11/2025 Regular Governance Board Meeting on 02-11-25.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Aye
|
| Michael Pedder |
Absent
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
B.
Work Session Governance Board Minutes 2/25/2025
Rachel Durham made a motion to approve the minutes from 2/25/25 work session Work Session of Governance Board on 02-25-25.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Absent
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
C.
Human Resources Report
Rachel Durham made a motion to approve the Human Resources Report,.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Absent
|
| Angela Parker |
Aye
|
| Tyler Stroud |
Aye
|
| Lisa Miller |
Aye
|
D.
Monthly Financial Report
Rachel Durham made a motion to accept the monthly financial report.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Absent
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Aye
|
E.
General Fund Purchase Orders (167 - 175)
Rachel Durham made a motion to accept the general fund purchase orders (167-175).
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Absent
|
| Tyler Stroud |
Aye
|
F.
Building Fund Purchase Orders (no new purchase orders)
Rachel Durham made a motion to accept the building fund purchase orders. With no new purchases orders.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
Aye
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Lisa Miller |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Absent
|
G.
Gift Fund Purchase Orders (124-125)
Rachel Durham made a motion to accept the gift fund purchase orders (124-125).
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Absent
|
| Tyler Stroud |
Aye
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
H.
Monthly Credit Card Statement
Rachel Durham made a motion to accept the monthly credit card statement.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Absent
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
I.
Purchase Order Changes Report
Rachel Durham made a motion to accept the purchase order change report.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
Aye
|
| Michael Pedder |
Absent
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
J.
Contract with Securly for laptop monitoring and online filtering program for 2025-2026.
Rachel Durham made a motion to to accept the Skecurly for laptop monitoring and online filtering program for 2025-2026.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Lisa Miller |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Michael Pedder |
Absent
|
| Tyler Stroud |
Aye
|
K.
Contract with Powers for HVAC preventative maintenance for 2025-2026.
Rachel Durham made a motion to accept the contract with Powers for HVAC preventative maintenance for 2025-2026.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Absent
|
| Angela Parker |
Aye
|
L.
Contract with Bledsoe, Hewett, and Gullekson for 2024-2025 financial audit.
Rachel Durham made a motion to accept the contract with Bledsoe, Hewett, and Gullekson for 2024-2025 financial audit.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Absent
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
Aye
|
M.
Quote from United Mechanical to install new split HVAC system in IT server room at high school.
Rachel Durham made a motion to accept the quote from United Mechanical to install a new split HVAC system in IT server room at the high school.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Absent
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Aye
|
N.
Quote from KI Furniture for elementary school meeting room and office furniture.
Rachel Durham made a motion to accept the quote from KI Furniture for elementary school meeting room and office furniture.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Absent
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
O.
Quote from Marketsource for elementary school child nutrition appliances.
Rachel Durham made a motion to accept the quote from Marketsource for elementary school child nutrition appliances.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Michael Pedder |
Absent
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
Aye
|
P.
Quote from Bison Electric for high school electrical upgrades.
Rachel Durham made a motion to accept the quote from Bison Electric for high school electrical upgrades.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Absent
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
Aye
|
VI. Superintendent's Report
A.
Superintendent Report
Mr. Stefanick went over his Superintendent report.
B.
HCP Organizational Chart 2025-2026
Mr. Stefanick explained the new HCP organizational Chart for 2025-2026.
C.
HCP Priority Plan 2025-2026
Mr. Stefanick and Rachel Dowell explained the HCP's 2025-2026 Priority Work. There was several board members with questions about the HP Priority Plan for 2025-2026.
VII. Informational Items
A.
Charter School Program Grant Update
No action.
B.
Federal Programs 2024-2025 Update
No action.
C.
Anglin Public Relations Results 2024-2025.
Mr. Stefanick discussed the report from Aglin Public Relations. He learned the best areas to target next year for enrollment.
D.
NWEA Map Growth Winter Report
Rachel Dowell made a point to highlight the 11th graders. The 11th grade is growing very well.
HCP needs to have high quality instruction. If students stay at HCP growth increases.
VIII. Action on Executive Session
A.
Action, if any, concerning the evaluation or employment of Superintendent.
No action was taken.
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:37 PM.
Respectfully Submitted,
Judy Luster
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:37 PM.
Respectfully Submitted,
Judy Luster
Jessica explained the process of Simple Grants via Zoom.