Harding Charter Preparatory School District
Minutes
Regular Governance Board Meeting
Date and Time
Tuesday November 12, 2024 at 6:00 PM
Location
12600 N Kelley Avenue
Oklahoma City, OK 73131
Directors Present
Angela Parker, Lisa Miller, Michael Pedder, Michelle Hudson, Rachel Durham, Ryan Coleman, Tiffany Ellis
Directors Absent
None
Ex Officio Members Present
Judy Luster, Lou Falsetti
Non Voting Members Present
Judy Luster, Lou Falsetti
Guests Present
Rachel Dowell, Steven Stefanick
I. Opening Items
A.
Call the Meeting to Order
Ryan Coleman called a meeting of the board of directors of Harding Charter Preparatory School District to order on Tuesday Nov 12, 2024 at 6:04 PM.
B.
Record Attendance
II. Committee Reports
A.
Executive Committee
B.
Finance Committee
Lisa Miller went of the financials with the board members. Lisa Miller pointed out that she looks at the sustainable cash flow. Steven Stefanick also added that our sweep accounts are doing very well.
C.
Academic Committee
This committee had nothing to report this month. But should have a report next month.
D.
Communications Committee
Tiffany Ellis reported that the committee should have a proposal for teacher recruitment by Friday, November 15th.
E.
Superintendent Evaluation
The process has started with the Superintendent evaluation. There has been a survey sent out to governance board members. There seems to be a few glitches with the survey. But should have those fixed very soon.
III. Consent Agenda
A.
Regular Governance Board Minutes 10/08/2024
Lisa Miller made a motion to approve the minutes from Regular Governance Board Meeting on 10-08-24.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
B.
Work Session Governance Board Minutes 10/22/2024
Lisa Miller made a motion to approve the minutes from Work Session of Governance Board on 10-22-24.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
C.
HCP October Financial Report
Lisa Miller made a motion to accept the financial report for October.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Aye
|
D.
HCP Monthly Credit Card Statement
Lisa Miller made a motion to accept the monthly credit card statement.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Michael Pedder |
Aye
|
E.
General Fund Purchase Orders (135-142)
Lisa Miller made a motion to accept the general fund purchase orders (135-142).
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Aye
|
| Michelle Hudson |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Tiffany Ellis |
Aye
|
F.
Gift Fund Purchase Orders (112-117)
Lisa Miller made a motion to accept the gift fund purchase orders (112-117).
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Aye
|
G.
Human Resources
Lisa Miller made a motion to accept the HCP Personnel Report for November.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Aye
|
| Lisa Miller |
Aye
|
H.
Internet service agreement with Cox Communications for 2025 - 2026.
Lisa Miller made a motion to accept the service agreement with Cox Communiations.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Aye
|
I.
Plumbing repairs by Atlas Plumbing & Mechanical for emergency repairs at HCP Elementary School at Kelley.
Lisa Miller made a motion to to approve the payment to Atlas Plumbing & Mechanical.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
J.
Purchase request from Parent Organization (60-857) for Blue and Gold Fundraiser.
Lisa Miller made a motion to accept the payment of $5662.00 to Blue and Gold.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Aye
|
| Rachel Durham |
Aye
|
IV. Superintendent's Report
A.
Superintendent Report
Mr. Stefanick went over his Superintendent report and gave some explanations.
V. Informational Items
A.
Charter School Program Grant - Latest Claim/Budget
Mr. Stefanick explained where the school is in reimbursements and claims of the Charter School program Grant.
B.
Federal Programs 2024-2025
C.
HCP Progress Report 2023-2024
Mr. Stefanick went over the HCP Progress Report in detail with the board. Just to keep the board abreast of where all the school standings on academics.
VI. Action Items
A.
Discussion and action on revisions to the Child Nutrition Charge Policy.
Tiffany Ellis made a motion to Tiffany Ellis made a motion to change the Child Nutrition charges policy to $300.00.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Aye
|
B.
Discussion and action on revisions to the Student ID Badges Policy.
Michael Pedder made a motion to add parents to the offenses.
Angela Parker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
C.
Discussion and action on selecting Governance Board meeting dates for calendar year 2025.
D.
Discussion and action regarding contracting with Chatterbox Communications for speech therapy services.
Lisa Miller made a motion to approve the request of increase to Chatterbox contract.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Aye
|
| Lisa Miller |
Aye
|
VII. New Business
A.
No new business.
B.
Hiring of an APUSH/AP Govt teacher for the remainder of the 2024-2025 school year.
Angela Parker made a motion to Authorize the Superintendent to locate and hire an individual who had made their willingness to seek the position of APUSH/AP GOVT, which was conveyed to the Superintendent after the agenda had been published.
Michael Pedder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Michael Pedder |
Aye
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
C.
Lisa Miller made a motion to break before going into executive session at 8:20pm. Michael Pedder seconded the motion, and the motion carried unanimously.
The governance board returned to regular session at 8:36pm
VIII. Executive Session
A.
Discussion on superintendent’s recommendation to terminate the employment of Devin Veney, HCP Teacher 2023 - 2024.
Lisa Miller made a motion to to move into executive session at 8:36pm.
Michael Pedder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Aye
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
IX. Action on Executive Session
A.
Discussion and/or action, if any, concerning the employment of Devin Veney, HCP Teacher 2023 - 2024.
Tiffany Ellis made a motion to to terminate the contact between Harding Charter Prep School District and Devin Veney.
Michael Pedder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Michael Pedder |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
X. Closing Items
A.
Adjourn Meeting
Tiffany Ellis made a motion to to adjourn the meeting.
Angela Parker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Aye
|
| Angela Parker |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Ryan Coleman |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:54 PM.
Respectfully Submitted,
Judy Luster
Ryan Coleman stated that the executive committee is going to start meeting more often.