Harding Charter Preparatory School District
Minutes
Regular Governance Board Meeting
Date and Time
Tuesday September 10, 2024 at 6:00 PM
Location
12600 N Kelley Avenue
Oklahoma City, OK 73131
Directors Present
Angela Parker, Lisa Miller, Michael Pedder, Ryan Coleman, Tiffany Ellis
Directors Absent
Jack Harbin, Pat McKinstry
Ex Officio Members Present
Judy Luster, Lou Falsetti
Non Voting Members Present
Judy Luster, Lou Falsetti
Guests Present
Jason Mack, Rachel Dowell, Steven Stefanick
I. Opening Items
A.
Call the Meeting to Order
Ryan Coleman called a meeting of the board of directors of Harding Charter Preparatory School District to order on Tuesday Sep 10, 2024 at 6:03 PM.
B.
Record Attendance
II. Committee Reports
A.
Executive Committee
B.
Finance Committee
The finance committee has not formally met this school year. Finances have been adjusted to reflect changes from SDE and enrollment decrease.
C.
Academic Committee
D.
Communications Committee
The communications committee has not met this school year.
E.
Superintendent Evaluation
III. Consent Agenda
A.
Board/Legal Services
Michael Pedder made a motion to Accept consent agenda.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
Michael Pedder made a motion to approve the minutes from August 13, 2024.
Lisa Miller seconded the motion.
No discussion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Jack Harbin |
Absent
|
| Michael Pedder |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Pat McKinstry |
Absent
|
B.
Financials
Lisa Miller made a motion to accept the financial report.
Michael Pedder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Pat McKinstry |
Absent
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Aye
|
| Jack Harbin |
Absent
|
C.
Human Resources
D.
Capital Projects
IV. Action Items
A.
Selection of Public Relations contract to support 2025-2026 enrollment of elementary school.
Lisa Miller made a motion to Accept the proposal from Anglin Marketing & PR.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Jack Harbin |
Absent
|
| Pat McKinstry |
Absent
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Aye
|
| Tiffany Ellis |
Aye
|
B.
Selection of the 2024-2025 Gifted & Talented Advisory Committee
Tiffany Ellis made a motion to Accept the Gifted and Talented Advisory Committee.
Michael Pedder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Michael Pedder |
Aye
|
| Ryan Coleman |
Aye
|
| Jack Harbin |
Absent
|
| Lisa Miller |
Aye
|
| Pat McKinstry |
Absent
|
| Tiffany Ellis |
Aye
|
C.
Credit or Purchase Card Policy Revisions
Lisa Miller made a motion to Lisa Miller made a motion to accept the new credit and purchase policy revisions.
Michael Pedder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Jack Harbin |
Absent
|
| Angela Parker |
Aye
|
| Lisa Miller |
Aye
|
| Michael Pedder |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Pat McKinstry |
Absent
|
D.
Minute of Silence & Voluntary Prayer Policy
Lisa Miller made a motion to Accept the Minute of Silence & Voluntary Prayer Policy.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Jack Harbin |
Absent
|
| Pat McKinstry |
Absent
|
| Angela Parker |
Aye
|
| Michael Pedder |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
E.
Chase Morris Act Policy
Lisa Miller made a motion to Accept the Chase Morris Act.
Angela Parker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Lisa Miller |
Aye
|
| Jack Harbin |
Absent
|
| Pat McKinstry |
Absent
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Aye
|
F.
Creation of School Nutrition Account in Activity Funds (Fund 60) for the purpose of collecting monies paid for child nutrition to support payouts for those that want reimbursements.
Lisa Miller made a motion to Create an Activity Fund (60) for collecting child nutrition payments.
Michael Pedder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Michael Pedder |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Jack Harbin |
Absent
|
| Pat McKinstry |
Absent
|
| Ryan Coleman |
Aye
|
V. Informational Items
A.
Charter School Program Grant
B.
BoardOnTrack (Governance Platform) Overview
Mr. Stefanick gave the board a demonstration of the BoardOnTrack Overview.
C.
PowerSchool Talent (HR Portal) Overview
Mr. Stefanick gave the board a demonstration of the PowerSchool Talent (HR Portal).
D.
InstaSub (Substitute Program) Overview
Mr. Stefanick gave the board a demonstration of the InstaSub (Substitute Program).
VI. Executive Session
A.
Confidential communications with the district's legal counsel on investigation, claim, or action regarding enforcement of recent legislation and/or rules.
Michael Pedder made a motion to Move into Executive Session at 7:17pm.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Pat McKinstry |
Absent
|
| Michael Pedder |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Jack Harbin |
Absent
|
| Lisa Miller |
Aye
|
VII. Action on Executive Session
A.
Discussion and/or action, if any, concerning enforcement of recent legislation and/or rules.
Michael Pedder made a motion to move into executive session at 7:17pm.
Lisa Miller seconded the motion. The motion passed unanimously.
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:52 PM.
Respectfully Submitted,
Judy Luster
Documents used during the meeting
- Board Minutes August 13, 2024.pdf
- HCP Estimate of Needs 2024-2025.pdf
- HCP Financial Model.xlsx
- General Fund PO #122-126.pdf
- Building Fund PO #12.pdf
- Gift Fund PO #99-104.pdf
- Harding August, 2024 Financial Report.pdf
- Superintendent Report - September 2024.pdf
- Price Lang Contract.pdf
- Anglin Contract.pdf
- Candor Contract.pdf
- GT Committee.pdf
- Credit or Purchase Card Policy.docx
- Minute_of_Silence_and_Voluntary_Prayer.docx
- Chase Morris Act.docx
- HCP 2024 CSP Budget-Claims.xlsx
The executive committee has not met as of today.