Regular Governance Board Meeting Minutes

June 10, 2025, 6:00-9:00 PM

Minutes Approved

Harding Charter Preparatory School District

Minutes

Regular Governance Board Meeting

Date and Time

Tuesday June 10, 2025 at 6:00 PM

Location

District Office Building (Pavilion)

12600 N. Kelley Avenue

Oklahoma City, OK, 73131

Directors Present

Angela Parker, Conner Mulvaney, Jorge Chavez, Lisa Miller, Michelle Hudson, Rachel Durham, Ryan Coleman, Tiffany Ellis, Tyler Stroud

Directors Absent

None

Ex Officio Members Present

Judy Luster, Lou Falsetti

Guests Present

Jason Mack, Nicole Mercer, Pat McKinstry, Steven Stefanick

I. Opening Items

A. Call the Meeting to Order

Ryan Coleman called a meeting of the board of directors of Harding Charter Preparatory School District to order on Tuesday Jun 10, 2025 at 6:00 PM.

B. Record Attendance

II. Recognitions

A. School Teacher of the Year

Mr. Stefanick mentioned all the teachers that received teacher of the month.

Crystal Regin - Elementary School

Desiree Ryan - Middle School

Julianne Ford - High School

III. Committee Reports

A. Executive Committee

Mr. Coleman stated that there is lots to do for the coming school year.

B. Finance Committee

Ms. Miller was concerned with the carryover amount for next school year.

Mr. Stefanick explained that the carryover amount will be healthy for the next

school year.

C. Academic Committee

Ms. Hudson explained that the middle school has a great program going into the

next school year. Ms. Hudson is very excited about new the direction the middle school is

going to next school year.

D. Communications Committee

Ms. Ellis informed the board that the committee is in the process of getting a meeting

together this next week.

E. Superintendent Evaluation

No Report.

IV. Consent Agenda

A. Regular Governance Board Minutes 5/13/2025

Conner Mulvaney made a motion to approve the minutes from Regular Governance Board Meeting on 05-13-25.

Lisa Miller seconded the motion.

Lisa Miller ask to have Tyler Stroud marked as absent not present.

Lisa Miller ask to have Conner Mulvaney marked as a guest present.

The board VOTED to approve the motion.

Roll Call
Rachel Durham	Aye
Jorge Chavez	Aye
Lisa Miller	Aye
Tiffany Ellis	Aye
Tyler Stroud	Aye
Michelle Hudson	Aye
Conner Mulvaney	Aye
Angela Parker	Aye
Ryan Coleman	Aye

B. Human Resources Report

Tiffany Ellis made a motion to accept the Human Resource Report.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Tiffany Ellis	Aye
Jorge Chavez	Aye
Ryan Coleman	Aye
Rachel Durham	Aye
Tyler Stroud	Aye
Lisa Miller	Aye
Michelle Hudson	Aye
Conner Mulvaney	Aye
Angela Parker	Aye

C. Monthly Financial Report

Tiffany Ellis made a motion to to accept the Monthly Financial Report.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Rachel Durham	Aye
Michelle Hudson	Aye
Jorge Chavez	Aye
Conner Mulvaney	Aye
Ryan Coleman	Aye
Tyler Stroud	Aye
Angela Parker	Aye
Lisa Miller	Aye
Tiffany Ellis	Aye

D. General Fund Purchase Orders (186 - 188)

Tiffany Ellis made a motion to accept the General Fund Purchase Orders (186-188).

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Michelle Hudson	Aye
Jorge Chavez	Aye
Conner Mulvaney	Aye
Tiffany Ellis	Aye
Tyler Stroud	Aye
Lisa Miller	Aye
Angela Parker	Aye
Ryan Coleman	Aye
Rachel Durham	Aye

E. Building Fund Purchase Orders (no new orders)

Tiffany Ellis made a motion to accept Building Fund Purchase Orders (no new Orders).

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Tyler Stroud	Aye
Jorge Chavez	Aye
Lisa Miller	Aye
Angela Parker	Aye
Rachel Durham	Aye
Conner Mulvaney	Aye
Tiffany Ellis	Aye
Ryan Coleman	Aye
Michelle Hudson	Aye

F. Gift Fund Purchase Orders (133)

Tiffany Ellis made a motion to accept the Gift Fund Purchase Orders (133).

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Ryan Coleman	Aye
Lisa Miller	Aye
Michelle Hudson	Aye
Angela Parker	Aye
Jorge Chavez	Aye
Tyler Stroud	Aye
Conner Mulvaney	Aye
Tiffany Ellis	Aye
Rachel Durham	Aye

G. Monthly Credit Card Statement

Tiffany Ellis made a motion to accept the Monthly Credit Card Statement.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Rachel Durham	Aye
Lisa Miller	Aye
Tiffany Ellis	Aye
Michelle Hudson	Aye
Conner Mulvaney	Aye
Jorge Chavez	Aye
Tyler Stroud	Aye
Ryan Coleman	Aye
Angela Parker	Aye

H. Purchase Order Changes Report

Tiffany Ellis made a motion to accept the Purchase Order Changes Report.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Michelle Hudson	Aye
Jorge Chavez	Aye
Angela Parker	Aye
Lisa Miller	Aye
Tiffany Ellis	Aye
Conner Mulvaney	Aye
Tyler Stroud	Aye
Rachel Durham	Aye
Ryan Coleman	Aye

I. Charter School Program Grant Update

Tiffany Ellis made a motion to accept the Charter School Program Grant Update.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Rachel Durham	Aye
Michelle Hudson	Aye
Ryan Coleman	Aye
Conner Mulvaney	Aye
Tiffany Ellis	Aye
Tyler Stroud	Aye
Lisa Miller	Aye
Angela Parker	Aye
Jorge Chavez	Aye

J. Federal Programs Update

Tiffany Ellis made a motion to accept the Federal Programs Update.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Tyler Stroud	Aye
Conner Mulvaney	Aye
Lisa Miller	Aye
Tiffany Ellis	Aye
Jorge Chavez	Aye
Angela Parker	Aye
Rachel Durham	Aye
Michelle Hudson	Aye
Ryan Coleman	Aye

K. Annual Budget & Purchase Orders 2025-2026

Tiffany Ellis made a motion to accept the Annual Budget & Purchase Orders 2025-2026.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Ryan Coleman	Aye
Lisa Miller	Aye
Michelle Hudson	Aye
Angela Parker	Aye
Rachel Durham	Aye
Tyler Stroud	Aye
Tiffany Ellis	Aye
Jorge Chavez	Aye
Conner Mulvaney	Aye

L. Move $4,000.00 from HCPPO Activity Account (Fund 60-978) to the Scholarship Account (Fund 81-125) for the Class of 2025 Scholarships.

Tiffany Ellis made a motion to accept to move $4,000.00 from the HCPPO Activity Account (Fund 60-978) to the Scholarship Account (Fund 81-125) for the Class of 2025 Scholarships.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Tiffany Ellis	Aye
Ryan Coleman	Aye
Lisa Miller	Aye
Rachel Durham	Aye
Conner Mulvaney	Aye
Angela Parker	Aye
Michelle Hudson	Aye
Tyler Stroud	Aye
Jorge Chavez	Aye

M. Sweep Fund 60-855 Activity Account into Fund 11 General Account.

Tiffany Ellis made a motion to accept the Sweep Fund 60-855 Activity Account into Fund 11 General Account.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Angela Parker	Aye
Ryan Coleman	Aye
Michelle Hudson	Aye
Tyler Stroud	Aye
Lisa Miller	Aye
Conner Mulvaney	Aye
Tiffany Ellis	Aye
Rachel Durham	Aye
Jorge Chavez	Aye

V. Superintendent's Report

A. Superintendent Report

Mr. Stefanick went over his report. He highlighted the enrollment figures.

VI. Informational Items

A. 2024-2025 Spring MAP Growth Report

Ms. Dowell explained and went over all the Spring 2024-2025 MAP Growth Report.

VII. Action Items

A. Discussion and board action on selecting ACT for school year 2025-2026 CCRA Assessment.

Conner Mulvaney made a motion to to accept the selection of the ACT for school year 2025-2026 CCRA Assessment.

Jorge Chavez seconded the motion.

The board VOTED to approve the motion.

Roll Call
Tiffany Ellis	Aye
Michelle Hudson	Aye
Ryan Coleman	Aye
Rachel Durham	Aye
Jorge Chavez	Aye
Conner Mulvaney	Aye
Tyler Stroud	Aye
Lisa Miller	Aye
Angela Parker	Aye

B. Discussion and possible action on approval of HCP Secondary Technology Policy to initiate the district to move forward in implementing and rollout of a one-to-one device program for all HCP secondary students.

Conner Mulvaney made a motion to accept and approve the HCP Secondary Technology Policy.

Tyler Stroud seconded the motion.

The board VOTED to approve the motion.

Roll Call
Tiffany Ellis	Aye
Angela Parker	Aye
Rachel Durham	Aye
Jorge Chavez	Aye
Michelle Hudson	Aye
Ryan Coleman	Aye
Tyler Stroud	Aye
Conner Mulvaney	Aye
Lisa Miller	Aye

C. Discussion and possible action on partnering with Securranty to provide device insurance for the one-to-one device HCP program at all secondary schools.

Conner Mulvaney made a motion to accept the partnership with Securranty to provide insurance for the one-to-one device HCP Program at all secondary schools. Mr. Mulvaney added to accept the policy for The Everything Plan.

Tiffany Ellis seconded the motion.

The board VOTED to approve the motion.

Roll Call
Jorge Chavez	Aye
Rachel Durham	Aye
Conner Mulvaney	Aye
Angela Parker	Aye
Tiffany Ellis	Aye
Lisa Miller	Aye
Tyler Stroud	Aye
Ryan Coleman	Aye
Michelle Hudson	Aye

D. Discussion and possible action on approving quote from Quo Vadimus to provide laptop cases for the one-to-one device HCP program at all secondary schools.

Lisa Miller made a motion to accept the quote from Qua Vadimus for the laptop covers.

Conner Mulvaney seconded the motion.

Mr. Coleman was concerned with the cost of the cases for the purchase of the new laptops. It was decided that the quote from Qua Vadimus for the laptop covers, was cost effective.

The board VOTED to approve the motion.

Roll Call
Tiffany Ellis	Aye
Michelle Hudson	Aye
Jorge Chavez	Aye
Tyler Stroud	Aye
Conner Mulvaney	Aye
Rachel Durham	Aye
Angela Parker	Aye
Ryan Coleman	Aye
Lisa Miller	Aye

E. Discussion and possible action on contracting with Teach for America Educational Professional Services for Ignite Tutoring Program to provide Tier 3 supports for 5th and 6th grade at HCPMS @ Independence.

Conner Mulvaney made a motion to accept the contract with Teach for America Educational Professional Services for Ignite Tutoring Program to provide Tier 3 supports for 5th and 6th grade at HCPMS @ Independence.

Rachel Durham seconded the motion.

The board VOTED to approve the motion.

Roll Call
Lisa Miller	Aye
Michelle Hudson	Aye
Jorge Chavez	Aye
Conner Mulvaney	Aye
Tiffany Ellis	Aye
Angela Parker	Aye
Ryan Coleman	Aye
Rachel Durham	Aye
Tyler Stroud	Aye

F. Discussions and possible action on revisions to the HCP Sick Leave Policy.

Tiffany Ellis made a motion to accept the revisions to the HCP Sick Leave Policy.

Tyler Stroud seconded the motion.

The board VOTED to approve the motion.

Roll Call
Angela Parker	Aye
Ryan Coleman	Aye
Michelle Hudson	Aye
Jorge Chavez	Aye
Rachel Durham	Aye
Tiffany Ellis	Aye
Conner Mulvaney	Aye
Tyler Stroud	Aye
Lisa Miller	Aye

G. Discussion and possible action on revisions to the HCPHS Concurrent Enrollment Policy and allow revisions to be retroactive for 2023-2024 and 2024-2025.

Rachel Durham made a motion to accept the revisions to the HCPHS Concurrent Enrollment Policy and allow the revisions to be retroactive for 2023-2024 and 2024-2025.

Michelle Hudson seconded the motion.

The board VOTED to approve the motion.

Roll Call
Jorge Chavez	Aye
Ryan Coleman	Aye
Conner Mulvaney	Aye
Lisa Miller	Aye
Angela Parker	Aye
Tyler Stroud	Aye
Tiffany Ellis	Aye
Michelle Hudson	Aye
Rachel Durham	Aye

H. Discussion and action on board officer elections for president, vice president, and secretary based on the nominations at the May board meeting.

Rachel Durham made a motion to accept the board officers by acclamation.

Tyler Stroud seconded the motion.

The board VOTED to approve the motion.

Roll Call
Rachel Durham	Aye
Conner Mulvaney	Aye
Angela Parker	Aye
Tiffany Ellis	Aye
Michelle Hudson	Aye
Ryan Coleman	Aye
Lisa Miller	Aye
Tyler Stroud	Aye
Jorge Chavez	Aye

VIII. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.

Respectfully Submitted,

Judy Luster