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Harding Charter Preparatory School District

Regular Governance Board Meeting

Published on August 5, 2025 at 8:57 PM CDT
Amended on August 7, 2025 at 5:25 PM CDT

Date and Time

Tuesday August 12, 2025 at 6:00 PM CDT

Location

District Office Building (Pavilion)

12600 N. Kelley Avenue

Oklahoma City, OK, 73131

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Call the Meeting to Order  
  B. Record Attendance   1 m
II. Recognitions
III. Public Comments
IV. Committee Reports 6:01 PM
  A. Executive Committee FYI Ryan Coleman 3 m
  B. Finance Committee FYI Tyler Stroud 3 m
  C. Academic Committee FYI Michelle Hudson 3 m
  D. Communications Committee FYI Rachel Durham 3 m
  E. Superintendent Evaluation FYI Conner Mulvaney 3 m
V. Consent Agenda 6:16 PM
  A. Regular Governance Board Minutes 7/8/2025 Approve Minutes Steven Stefanick 1 m
    Minutes for Regular Governance Board Meeting on July 8, 2025  
  B. Special Session Governance Board Minutes 7/22/2025 Approve Minutes Steven Stefanick 1 m
    Minutes for Special Governance Board Meeting on July 22, 2025  
  C. Human Resources Report Vote Steven Stefanick 1 m
     
  D. Purchase Order Changes Report Vote Steven Stefanick 1 m
     
  E. Surplus Report Vote Steven Stefanick 1 m
     
  F. Final Financial Report 2024-2025 Vote Steven Stefanick 1 m
     
  G. General Fund Purchase Orders (1 - 113) Vote Steven Stefanick 1 m
     
  H. Building Fund Purchase Orders (1 - 18) Vote Steven Stefanick 1 m
     
  I. Gift Fund Purchase Orders (1 - 52) Vote Steven Stefanick 1 m
     
  J. Monthly Credit Card Statement Vote Steven Stefanick 1 m
     
  K. HCPSD 2025-2026 Estimate of Needs Vote Steven Stefanick 1 m
     
  L. Charter School Program Grant Update Vote Steven Stefanick 1 m
     
  M. Quote for a data dashboard from Schoolytics to be implemented in Fall 2026, or find another quality option no more than $25,000.00 annually. Vote Steven Stefanick 1 m
     
  N. Purchase of kitchen refrigerators for elementary school from MarketSource. Vote Steven Stefanick 1 m
     
VI. Superintendent's Report 6:30 PM
  A. Superintendent Report FYI Steven Stefanick 20 m
     
VII. Informational Items
VIII. Action Items 6:50 PM
  A. Discussion and board action on new United States Flag and Pledge of Allegiance Policy. Vote Steven Stefanick 5 m
     
  B. Discussion and board action to use the hourly method (1088 hours) to operate during the 2025 - 2026 school year. Vote Steven Stefanick 5 m
  C. Discussion and board action on agreement with Rainbow Fleet to use high school kitchen for the preparation of meals for 2025-2026. Vote Steven Stefanick 5 m
     
  D. Discussion and board action on agreement with Rise Steam Academy to use high school kitchen for the preparation of meals for 2025-2026. Vote Steven Stefanick 5 m
     
  E. Discussion and board action on approving Rachelle Milam, Julianne Varghese, and Christine Carllson for the HCP Teacher Empowerment Program to be recommended to the Oklahoma State Department of Education for 2025-2026. Vote Steven Stefanick 5 m
  F. Discussion and board action on giving the superintendent authority to begin seeking candidates for the position of Elementary School Principal at Harding Charter Preparatory School District for the new elementary school to open in Fall 2027. Vote Steven Stefanick 5 m
  G. Discussion and board action on authorizing the Superintendent to sign documents approved by the board (e.g. Contracts, Agreements, Memorandums of Understanding, etc.), approved by the board annually. Vote Steven Stefanick 5 m
  H. Discussion and board action authorizing the Superintendent to use facsimile rubber stamps and electronic images of the signatures of the Board President, Board Vice President, Board Secretary, and Board Members, approved by the board annually. Vote Steven Stefanick 5 m
IX. New Business
X. Closing Items
  A. Adjourn Meeting Vote