No public comment

PTA Update:

Collette Watkins - VP of PTA spoke and mentioned, Christine would like to have a meeting with PTA board members next week to come up with a statement to share at the next board meeting

Amy Trapp's reflections:

Information shared and questions from parents were thoughtful.  The March meeting was not as well attended as the prior meeting

Questions asked were around technology

Communication was the primary talking point - what is consistent communication, how do we ensure everyone is saying the same things and has the same level of support

Strategy Team can be a good resource to the PTA 

Questions from Parents have been consolidated into a Google Doc

The board will circulate a sign up sheet to ensure we have representation at the PTA meetings moving forward

Tom reviewed Sunshine Law:

• Notice - the public needs to be reasonably notified and they need to know how you're meeting, physical posting or link needs to be provided
  • Post meeting information on screens in the lobby to notify of upcoming board meetings and tentative agendas
  • Notice should be sent at least 24 hours in advance
• Entities subject to Sunshine law should have a process to allow for the recordings to be available to the public
• Closed Sessions - closed and no recordings
• Minutes - Adjournment of minutes should be taken and return by the entity subject to the Sunshine Law
  • Its included but not limited to a record of any votes taken, date/time/place, record of any votes taken, roll call votes taken and a column that shows whether they voted ya or nay
  • Committee Minutes should be voted on by the board

Exceptions to the Sunshine Law (Closed Sessions)

• When there is legal action
• When you need to get advice from your attorney
  • As a part of tentative Agenda it should be added to the agenda as a closed session item
• Leasing purchase or sale of real estate
• Hiring,Firing, disciplining or promoting of employees
  • Voting to terminate employee would be done in closed session and a record of roll call would need to include how each board member voted
• Probation, expulsion or graduation of individuals
• FERPA applies to protect the confidentiality of student records
• Testing/examination records
• Union preparations 
• Sealed bids
• Individually identifiable personnel records
• Records that are protected from disclosure by law (I.e. Laws that would keep records confidential)

Salaries of public employees is public information and if asked to provide this information we are required to provide it

Committees:

• Committee members can make recommendations
• The board acts as a group, anything the committee does will be a recommendation to the board
• Any member of the committee (Board member or not) has voting power at the committee level

Adrienne Williams - Leadership development to Principals across the state

Dr Kenisha Coburn - Lead professional learnings for teachers across Texas and New Mexico

Adrienne Williams and Dr. Kenisha Coburn reviewed Kairos Learning Management System

This partnership ensures that when new leaders join mid year, they have a system to keep Leadership focuses

• Elevate teacher and learning and drive stronger student outcomes
• Process - Blending research base with adult learning strategies

Dr. Coburn reviewed Optimizing Team Dynamics - Strengths based leadership and proactive conflict management

Student Persistence Update

MS: 

• Lost 31 students at the MS 
• 80% of students that transferred out where African American
• Some students have attended virtual academy offered by the state
• Problems with bullying, transportation, lack of support

HS:

• Lost 40 Students
• 34 students black, 5 white, 1 hispanic, 1 asian, 3 multicultural
• Problems with bullying, transportation, lack of support

Areas Kairos is exploring:

• Brainstorming Transportation Solutions
• Virtual Solutions at HS Level
• Personalized Student support 
• Learning and Communication Platforms for check ins

Discussions reviewed by Johnathan:

• Kids that are feeling successful, don't leave
• The closer they are to the finish line, the less likely they are to quit the race
• We need to operationalize the cadence in which school leadership is reviewing the data
• Have Alumni network become a part of mentoring network over time
• MS weekly newsletters, HS bi-weekly newsletters

How do we measure at risk for dropping out? Do we have a sense of any trends of those that left the school.  How do we identify those at risk of leaving

Reference email allows us to capture data sooner, so we can act on it.  We have the tools to fix the recurring issues

Enrollment:

• 277-Re-enrollment calls are being completed by PS and Strategy this week
• 92- Completed Re-enrollments in PowerSchool
• 54 - Re-enrollments started in PowerSchool
• 24 - Not Returning students in PowerSchool
• 90- Offers in School App
• 45 - Offers accepted in School App
• 9 - Declined Offers in School App
• 36 - Pending Offers in School App
• 16 - Not Started New Student Registrations in PowerSchool
• 6 - Started New Student Registration in PowerSchool
• 17 - Completed New Student Registration in PowerSchool

Reviewed Operations Plan for re-enrollment

Main strategy is Online Leads

Marnae will share dates and make sure the board is included in weekly enrollment updates. 

Dates are added to Kairos Academies website

Open House Sat March 29th 11-12, 12-3 New Families

• 21 IEP meetings have been held
• 7 first attempts to meet on record
• 6 Review of Existing Data (RED) meetings have been held
• 8 meetings for review of transfer IPs to confirm comparable services

Dr. Graham reviewed the following in the Accountability Tracker

• Making progress around Letters of Concern
• Conversations and Offer letters submitted to staff
• NWA Testing will occur in April
• Intent to return 
• GPTW survey in May
• CEO Goals updates
  • Quality
  • 5 year strategic plan and scale action plan by June 2025
  • Organizational Health development by June 2025

Discuss Compliance and corrective actions

Reoccuring approval of Finance Committee Financials

Dr. Graham provided an update on CSIP Guidance

• Engaged fully with DESE around Charter School Improvement Plan 
  • The scores are public data and used as comparison to other charter schools
  • Not a recommendation from our authorizer 
  • Aaron will reach out to the Commission and ask them for their guidance and recommendation on CSIP

Move April and May Committee Meetings and Board Meetings by 1 week to ensure we review the prior months financials.  This gives us the opportunity to make sure the financials are ready and we can review and approve at the board level.

Date Changes:

• April - 21st - 24th (Committee Meetings and Board Meeting) shift to the following week of April 28th - May 1st
• May - 26th - 29th shift to first week of June

Reviewed Financial Executive Summary:

• February ended with 19 Days cash on hand, and cash balance was $545.890.

Revenue:

• February forecast revenue was 909,296 actual revenue 891,915. 17,381 below projected amount.

Expenses:

• February forecasted expenditures 858.261, actual expenditures 915.434. 56.973 above projected amount.

Net Surplus = 23.519

Key Metrics:

• Days Cash on Hand - 19
• Net margin - -2.6
• DESE fund balance - 5.2%
• Salaries & Benefits, % Revenue - 56.2%
• Facilities, % Revenues - 11.4%

Current Fiscal Picture:

• Bank balance as of March, 24, 2024 $925,482
• AP Due as of March 24, 2025 $452.849
• Net Balance of $472,632

Reviewed March 2025 Balance Sheet to ensure we're on target to meet our goals

Reviewed February 2025 Statement of Activities 

Reviewed February 2025 Cash Flow

• Discussed dual signer policy 

• Reviewed Letter of Concerns and action plans
• Discussed the Accountability Tracker in more detail during Governance Meeting
• Board Member Succession Plans - need to work through a few upcoming terms
• Mid Year Assessment for CEO drafted and will be sent to the board for final feedback
• Missouri Ethics Commission due by May 1st

Updates provided during Senior Leadership Updates