Kairos Academies
Minutes
Kairos Academies Mid-Year Board Retreat
Date and Time
Saturday July 22, 2023 at 8:00 AM
Location
Zoom
We invite you join us at this Zoom link. This notice was published at www.kairosacademies.org/board at least one day prior to the meeting.
Directors Present
A. Jackson (remote), A. Sullivan (remote), E. Schlafly (remote), K. Kerr (remote), K. Owen (remote), M. Vachow (remote), N. Plair (remote)
Directors Absent
H. Eastwood, W. Young
Ex Officio Members Present
K. Graham (remote), M. Howard (remote)
Non Voting Members Present
K. Graham (remote), M. Howard (remote)
Guests Present
B. Jackson (remote), J. Krewson (remote), M. Chavers (remote), N. Jacobs (remote), Tom Durphy (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
II. Board Retreat Agenda
A.
Welcome and Overview of Agenda
B.
Mission, Vision, Values Review
C.
What's Next? Forward and Backwards Review of SY 22-23 and SY 23-24
The last year was focused on getting systems in place and rallying around the new leadership. Charter renewal and potential facility expansion are front and center for next year's priorities.
Katie Owen joined at 8.33am CT
D.
Kairos Charter Renewal Updates
Charter renewal public hearing is on October 17th at 5pm CT. Board Interview is at 6pm CT. The commission will visit the school on November 15 and 16th.
E.
Kairos Foundation and Fundraising
Kairos Foundation will not have any employees. Director of Fundraising would be a Kairos Academies employee.
F.
Strategic Plan Review
Focusing now on implementation of the strategic plan. Jack will spend the next month and a half to inform different teams of their responsibilities and major timeline events. Khalil's overall goal is a holistic presentation that can identify areas of strength and improvement.
Senior team members joined at 9am CT: Nathan, Bennie, Jack, and Kendrah
III. Kairos Academies Leadership Team
A.
CEO Goals Updates
B.
Chief Operating Officer Updates
Nathan
Update:
70% staff retention
80% persistence
Big rocks:
Auxiliary Service Playbook (i.e. facilities, child nutrition plans)
DOO Playbook 2.0 (i.e. understand and communicate daily priorities)
Student Enrollment/Recruitment Pathway - moving from Strategy to Operations
C.
Chief of Staff Updates
Marnae
Update:
91% epicenter submissions
100% senior leader retention
predicted APR 67%
Big rocks:
Exemplary Governance - 90% of board committees meeting EOY goals
Development of the CEO Office - 85% GPTW for Senior Team/ Network Team
Operating Mechanism Accountability & Excellence - 90% managers demonstrate proficiency in operating mechanisms
D.
Managing Director of Schools Updates
Kendrah
Update:
ELA is doing better than Math but both are behind
We're seeing more improvement in the higher achievement percentiles than the lower percentiles
Big rocks:
Summit 2.0 Internalization - 90% Kairos Classes meet minimum summit expectations
Lead organization to being a GPTW - 85% average
School Leader Excellence
E.
Senior Director of Finance and HR Updates
Bennie
Update:
GPTW Survey 64%
Met 60% Financial Goals - ones not met were cash on hand (>120 days) and positive margin (>-1.5%)
Big rocks:
Create accountable financial systems for all managers
Lead organization to being a GPTW
Support excellent implementation of Kairos Talent Initiatives with Performance Management
F.
Chief Strategy Officer Updates
Jack
Update:
Hired 86%
goal enrollment projecting 87-97%
65% returning students next year
Big rocks:
Moving recruitment under operations
Hiring two full time recruitment
Including exit interviews
Mia Howard and Tom Durphy joined at 10.30am CT
IV. Executive Session
A.
RsMo Section 610.021.(1) and (2)
Mia Howard, Jack Krewson, and Tom Durphy also attended.
Roll Call | |
---|---|
M. Vachow |
Absent
|
A. Sullivan |
Aye
|
N. Plair |
Aye
|
W. Young |
Absent
|
A. Jackson |
Aye
|
H. Eastwood |
Absent
|
E. Schlafly |
Aye
|
K. Owen |
Aye
|
K. Kerr |
Aye
|
Roll Call | |
---|---|
W. Young |
Absent
|
A. Jackson |
Aye
|
K. Owen |
Aye
|
M. Vachow |
Aye
|
A. Sullivan |
Aye
|
K. Kerr |
Aye
|
N. Plair |
Aye
|
E. Schlafly |
Aye
|
H. Eastwood |
Absent
|
Commit, connect, and communicate is the mantra Kairos uses to align mission, vision, and values. Influencing day to day behavior is the key to healthy mission, vision, and values.