Reviewed the agenda and moved the closed session to the Worktime & closed session 

Dr Graham and Aaron expressed the excitement of having our first graduating class at Kairos Academies 

ADA persistence enrollment directly aligns to financial stability

ADA average of 75%, MS is slightly higher than HS

ADA matrix requires teachers to take attendance

• We have a default present that automatically takes attendance and says the student is present
• After 3 consecutive absences the registrar sends a letter home 

How we plan to combat issues with attendance:

• Make sure we have the ADA matrix
• Celebrate staff members that are meeting the attendance matrix

The board reviewed the ADA Escalation Matrix and provided feedback on how to make improvements

• Check with other local schools Operations team to see how they are capturing their ADA matrix
• Is there a way to consolidate our systems to better streamline our processes?
• Incentivize teachers to take attendance 
• Communicate to parents the ADA matrix and how students attendance directly impacts funding and how we can support their children
• Communicate how we incentivize students for attending school
• Consider having the students sign an expectations contract
• Give stats on independent study students
• Monthly check points with Finance

Reviewed 2025 MAP Analysis

• When pulling the data, how many students are represented in the 4, 3, 2, and 1 year cohort data?
• Our kids are coming in much lower and we have more students entering at a lower data point which is driving our numbers down
• The longer students stay with Kairos, the more they grow
• What are we comparing the data to?  St. Louis Public School?
• There is no other Charter in the State of MO that is MS and HS only
• We are experiencing a demographic shift in the number of SPED students entering Kairos, how does this impact the MAP data

We dropped the Accrual Report as we don't use Accruals in our finances

Reviewed the Aug 2025 Financial Report

• We've made a lot of progress over the last year.  We've made gains with little impact to students
• Made necessary staff cuts in February and other adjustments that made a significant difference
• As we look to build cash reserve, we now have 6 months of positive cash flow
• We have an impact fund because of SLPS
• Days cash on hand can be seen in Cash Flows

Reviewed Monthly Vendor Aging Report 2025-2026

• We are paying for lawn care and we now have a maintenance contract for small fixes. It is a $2700 per month contract. 

Reviewed 25-26 Tracking Budget 

• The way we are set up we can pay everything in advance
• Audit due Oct 31st, we are meeting with CLA every week to ensure we meet that deadline
• Auditors have committed to giving us a draft by end of Oct, we will have an opportunity in Nov to request that our sponsor lift the probation

We should discuss what steps Kairos should take to prepare for a large construction loan

• They will probably want to see a minimum of 45 days
• This year it is harder to get to the 45 days because we're paying back last year
• This year FY26 is probably the final audit that the organization will be taking through
• Current loan agreement expiration:
  • 1st loan due Jan 2026, 2nd loan due May 2026 - the intent of these loans is they get taken out with a construction loan
• Next step with lenders is a conversation and possibly negotiations
• We are currently making interest only payments
• Our sponsor has a days cash on hand standard of 30 - 60 days

• Level Field loan due Jan 2026
• If there is $1.1M remaining on loans and we need to refinance for next facility, it doesn't dollar for dollar reduce the cost 
• It is not in our control fully to say we will go in the new building, our sponsor has to let us know if they will allow us to move forward with the new building.  They will have thresholds that we will need to meet
• Accruing cash needs to go up
  • Kairos will need to show an equity contribution
• 16% DESE fund balance is roughly 60 days, we will have to be at a minimum 45 days

The Boards Cash on Hand goal is 40 days by June 2026

• The goal we communicate to the leadership team is 50 by June 2026 with the condition you don't cut operations
• We aim for 50 days cash on hand by June 2026, however if things should shift we have a cushion of 40 days cash on hand by June 2026

Board on Track Training will be sent out for board members to finish before the next board meeting

Discussed what is Compliance and What happens if we don't do compliance well.

• If we don't do compliance and governance well people don't trust us and we lose credibility

What happens when we do Compliance and Governance well:

• Alignment, Growth, builds trust, enforces culture, creativity, open mindedness
• An opportunity to reinforce our values

Reviewed the CEO Accountability Tracker

• Each Board member reviewed the tracker and current goals and asked probing questions and provided suggestions to achieve these goals

• Reviewed changes to the policy and discussed the potential impact to parents, student and staff
• Reviewed Community Handbook Updates
• Reviewed Staff Handbook Updates

September Board Minutes tabled until next Board meeting