There is a parent that wanted to attend the board meeting, we will check to see if the parent is able to join and provide more time for public comment if necessary

Operations Team:

WIN - Meeting enrollment goals and making sure all staff and students had access to Technology on the first day of school

Schools Team: 

WIN - Middle School top 10% Nationally, HS top 1% Nationally

Finance:

WIN - Implementation of the updated vendor contract process

Chief of Staff:

WIN - The strongest start of school in the history of Kairos

CEO:

WIN - school leader ownership of principles and building culture within their teams

Reminder on board priorities and ensuring we have a lens on whats most important.  What are focused on and want to continue to communicate on consistently

• Student Persistence
• Financial Management
• Middle School Cultural and Academic Improvement

• Jonathan reviewed the Network Health Dashboard
  • Pulling relevant data streams from various sources
  • Efficiency dipped in ELA and Math
    • Students that persist with Kairos 3+ years do well the longer they stay with the school
    • Kairos Middle School outperformed several schools in St. Louis City and St. Louis Charter Schools
  • Teachers are observed weekly and evaluated and scored monthly - this data will be captured on the dashboard
  • Data on the dashboard syncs every 24 hours
  • We are starting the planning process for graduation next week
  • Data from other schools comes from DESE and is not available directly on the dashboard

Dr Graham reviewed the ELL Lau Plan 

• Document that outlines if a student comes to us in need of additional language support

• Charles reviewed the Kairos July 2025 Financial Report
• Charles reviewed the Statement of Activities as of July 31, 2025
  • 8% of budget expended 
  • Nothing stands out other than Federal Revenues
  • Moving forward we will have the opportunity to see a revised budget in October
  • DESE helps to cushion any big change in enrollment
    • DESE looks at the current year and the 2nd preceding year and pays based off that data
    • This will be the first year we get payed off of trued up figures for the year
• It may be wise now that we're on a better projector to hold more cash to put it into a Suite Account for the financial institutions to make more money on our cash and in return they pay us more interest
• To get off of financial probation we need to ensure we're paying AP on time
• Enrollment budget for students in 24-25 SY was 525
• There has been an Increase in SPED population and it will have an impact on finances
  • Finance and Program Committee are working collaboratively to stay on top of this

We have a holding item for Operational Services at Bingham

Currently $400/month in lawn care, that has not hit in July, we should expect it to come in in September

We have put out a request for proposals for ongoing observations/maintenance

• The RFP is posted on our website

Audit:

• We have 30 items needing to be gathered and we're expected to complete those within time. 
• Audit is Annual and needs to be completed by end of October

• Discussed the various letters
  • Low level of concern that we need to find a Finance board member, we have made progress but still not achieved the objective
• Still working on recruiting new board members to fit various needs of the board
• Whitney will create a Board Roles and Expectations Document for potential new board members
• Looking at the future, we will finally have a body of parents of Kairos Graduates that we can potentially tap into for the board next year
  • We need to determine what that application process looks like? 

We need to update our Sponsor Contract, there are a number of updates that the sponsor has required of all of the schools in their portfolio 

Updates to the following sections:

Scope & Structure

Governance and Management Contracts

Performance Monitoring

Renewal Terms

Revocation & Culture

Legal & Administrative Framework

Exhibits & Enrollment Projections

The updated contract imposes more oversight, legal obligations and operational controls than the original draft

Next Live in Person Board Meeting (Retreat)

The specific Topics/Agenda is linked to tonights Agenda

Time: 8:30 - 1:30pm

Please review the proposed agenda and provide additional topics to cover if needed

• We identified 6 areas that we want to stay ahead of that could be challenging in the future
  • Our current Learning Platform - how its affecting learning curriculum and student experience.  We've identified opportunities and limitations and we should be able to show big changes and how it will impact families
  • Finance and Enrollment - where do we see our strategy as well as current practices, what is our long term financial priority
  • Special Ed Population - we've made adjustments to better serve and ensure we can stay within specific cost parameters
  • Leadership Continuity and Concession