Voices for International Business and Education

VIBE Finance Committee Meeting

Date and Time

Monday September 26, 2022 at 5:30 PM CDT

Location

Community Room

727 Carondelet Street

New Orleans, LA 70130

Voices for International Business and Education http://public.boardontrack.com/VIBE_1

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
 
Opening Items
 
  A. Record Attendance and Guests   Karen Dwyer 1 m
  B. Call the Meeting to Order   Karen Dwyer 1 m
   

MISSION: To educate and nurture a diverse learning community through the International Baccalaureate Programme, world languages, and intercultural appreciation to succeed in the global economy.


 

 
  C. Approve Minutes - June 2022 Approve Minutes Karen Dwyer 2 m
    Minutes for Finance Committee Meeting on June 13, 2022  
  D. Discuss Committee Goals for 22-23 School Year Discuss Karen Dwyer 10 m
   

Last Years Goals were 

1 Ongoing Monitoring of the Schools Finance Activities

2 Increase Committee Efficiency

3 Prepare and Monitor a checklist of the Board's and Finance Committee's financial responsibilities and due dates

4 Educate Board Members on School Finances and Reporting

 

Proposed Goals for new Year

1 Review our current Strategic Plan as it relates to Finances - make recommendations to Strategic Plan Committee inclusive with our expansion grant goals and overall sustainability.

2. Review Financial Statements on a Bi-monthly basis to ensure they are aligned with our goals

3. Review Financial Policy Manual to ensure the policies and procedures currently in place are in agreement with our Financial Policy Manual

4. Discuss any additional Goals to consider

 
  E. Review and Confirm meeting dates and time for the Finance Committee Discuss Karen Dwyer 3 m
   

 

Finance Committee meeting

Sept 26     5:30pm

Nov. 14     5:30pm 

Jan. 23     5:30 pm

Mar.  13    5:30 pm 

May 15      5:30 pm

June 12     5:30 pm

 
  F. Vote to accept the committee goals & meeting dates for the School year 22-23 Vote Karen Dwyer 2 m
II. Finance 5:49 PM
 

Finance

 
  A. Review the June Unaudited Reports Discuss Jethro Celestin 20 m
     
  B. Recommend the acceptance of the June Unaudited reports to be followed up with a review of the Audited Reports when the Audit is Completed Vote Karen Dwyer 1 m
  C. Review Cumulative August 2022 Financial Statements and Reports Discuss Jethro Celestin 5 m
   

Review and Discuss Cumulative August Financial Statements and Reports

 

Reports for July and August will be distributed , we will focus on August since the P&L is presented fiscal year to date.

 
  D. Recommend acceptance of the July/August Financial Statements to the VIBE Board Vote Karen Dwyer 3 m
  E. Review items for oversight Jethro Celestin 4 m
   

1. Update on Audit Process - Confirm Customary Extension has been filed with a Dec. 31, Due date.

2. Confirm Extension Form 8868 was filed for our Form 990, Note: Last year IRS confirmation was received 11/1/2021

3. Update on Workman's Comp Audit for 2022-23 Note: last year audit was completed Oct. 14, 2021

4. Confirm that the Louisiana Compliance Questionnaire was completed and sent to the Auditors

 
  F. Review Grants Pipeline 5 m
     
III. Other Business 6:27 PM
  A. Next Meeting Agenda Items FYI Karen Dwyer 2 m
   

Next meeting November 14, 2022 5:30pm

 
IV. Closing Items 6:29 PM
  A. Adjourn Meeting Vote Karen Dwyer 1 m