The Anchor School
Minutes
TAS General Board Meeting
Date and Time
Wednesday September 21, 2022 at 7:00 PM
Location
Topic: TAS - General Board Meeting
Time: This is a recurring meeting
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Meeting ID: 817 5472 0093
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Meeting ID: 817 5472 0093
Find your local number: https://us02web.zoom.us/u/kzbNFmGmJ
BOARD APPROVED
Directors Present
J. Burton, J. Whittington, L. Stephens, M. Sutton, T. Ramsey
Directors Absent
D. Gregory, G. Matteson
Ex Officio Members Present
J. Pinto Taylor
Non Voting Members Present
J. Pinto Taylor
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
Roll Call | |
---|---|
L. Stephens |
Aye
|
J. Whittington |
Aye
|
G. Matteson |
Absent
|
D. Gregory |
Absent
|
M. Sutton |
Aye
|
T. Ramsey |
Aye
|
Roll Call | |
---|---|
D. Gregory |
Absent
|
G. Matteson |
Absent
|
T. Ramsey |
Aye
|
J. Whittington |
Aye
|
J. Burton |
Absent
|
M. Sutton |
Aye
|
L. Stephens |
Aye
|
D.
Public Comment
II. Academic Committee
A.
Academic Committee Brief
Taylor Ramsey updated the Board on the scope of the committee in enrollment efforts and that further updates are forthcoming.
B.
Family Handbook
Taylor Ramsey presented on the purpose of the Family Handbook as a set of procedures and policies to be followed as members of the The Anchor School community. The recommended policy will be presented to the Board for approval at the next possible opportunity.
Roll Call | |
---|---|
J. Whittington |
Aye
|
M. Sutton |
Aye
|
L. Stephens |
Aye
|
D. Gregory |
Absent
|
J. Burton |
Absent
|
T. Ramsey |
Aye
|
G. Matteson |
Absent
|
III. Community Engagement Committee
A.
Community Engagement Brief
Jasmine Burton updated the Board on the vendor selection process for the critical marketing services needed for community engagement and student enrollment. Webinars have been held with solid attendance, with upcoming webinars scheduled for next week. Positive outcomes from the New School Venture Fund and Hi-Tech High fellowships were also reported.
B.
Enrollment Policy
Roll Call | |
---|---|
D. Gregory |
Absent
|
J. Burton |
Aye
|
T. Ramsey |
Aye
|
J. Whittington |
Aye
|
M. Sutton |
Aye
|
L. Stephens |
Aye
|
G. Matteson |
Absent
|
C.
Admissions Application
Roll Call | |
---|---|
G. Matteson |
Absent
|
D. Gregory |
Absent
|
J. Burton |
Aye
|
T. Ramsey |
Aye
|
M. Sutton |
Aye
|
J. Whittington |
Aye
|
L. Stephens |
Aye
|
IV. Development
A.
Development Committee Brief
Maureen Sutton presented the committee updates that further exploration of adding online payment capacity on the website was underway and that a recommendation to the Board would occur by next meeting. The committee has requested that Board Members individually contact Josh or Gillian regarding their financial contribution of a personally meaningful amount. Discussions would ideally be held during the next month with confirmation by the November 2022 Board Meeting so that budget assessment and recalibration could occur by year end.
V. Facility
A.
Facility Committee Brief
Laura Stephens updated the Board of the continuing negotiations with the owner and team of the primary identified site and that parallel efforts to identify alternative sites are ongoing. Laura reviewed the ideal location would be within the authorized counties and at least 15,000 to 20,000 sq feet.
B.
Design-Build Services
Roll Call | |
---|---|
J. Burton |
Absent
|
G. Matteson |
Absent
|
T. Ramsey |
Aye
|
D. Gregory |
Absent
|
J. Whittington |
Aye
|
L. Stephens |
Aye
|
M. Sutton |
Aye
|
VI. Finance
A.
Finance Committee Brief
Jaamal Whittington updated the Board on the current financial health of The Anchor School and noted that TAS remained in strong financial position. No material changes are reported.
B.
Financial Health Report
See the above Committee brief discussion
C.
Fiscal Policies
Roll Call | |
---|---|
J. Whittington |
Aye
|
D. Gregory |
Absent
|
T. Ramsey |
Aye
|
L. Stephens |
Aye
|
M. Sutton |
Aye
|
G. Matteson |
Absent
|
VII. Governance
A.
Governance Committee Brief
Maureen Sutton updated the Board on the committee's work in considering additional advisory members, onboarding new Board members, the transition from founding status to actively performing in a fiduciary capacity, and discussions around the Head of School selection.
B.
Vendor Selection
Roll Call | |
---|---|
T. Ramsey |
Aye
|
J. Burton |
Aye
|
G. Matteson |
Absent
|
D. Gregory |
Absent
|
L. Stephens |
Aye
|
M. Sutton |
Aye
|
J. Whittington |
Aye
|
C.
Meeting Schedule
Roll Call | |
---|---|
L. Stephens |
Aye
|
T. Ramsey |
Aye
|
D. Gregory |
Absent
|
M. Sutton |
Aye
|
G. Matteson |
Absent
|
J. Whittington |
Aye
|
J. Burton |
Absent
|
VIII. Head of School Support And Evaluation Taskforce
A.
Head of School Taskforce Brief
Taylor Ramsey updated the Board that the Taskforce had conducted the necessary due diligence and identified Dr. Josh Pinto Taylor as the most qualified candidate for the Head of School of The Anchor School.
B.
Head of School Vote
Roll Call | |
---|---|
G. Matteson |
Absent
|
L. Stephens |
Aye
|
M. Sutton |
Aye
|
T. Ramsey |
Aye
|
J. Whittington |
Aye
|
J. Burton |
Aye
|
D. Gregory |
Absent
|
IX. Other Business
A.
Public Comment
Maureen Sutton called for public comment and seeing none proceeded with the meeting.
X. Closing Items
A.
Summary of Actions
Maureen Sutton summarized the Board's actions during this meeting:
1) adopted 9.21.22 Meeting Agenda
2) approved 8.17.22 Meeting Minutes
3) deferred Board approval of Family Handbook until completion of legal review
4) approved the Enrollment Policy/Admissions Application (legally reviewed version) subject to the Engagement/Academic committee's discussion and clarification of certain items
5) requested individual Board Members to articulate personally meaningful financial contribution by October 2022 Board meeting for confirmation by November 2022 in order to assessment budget needs/calibration by year end
6) approved Facility Committee recommendation of Carroll Daniel Construction and Goode Van Slyke Architects as design-build vendors
7) deferred Board approval of Fiscal policy to allow further Board review and consideration
8) approved the scheduling of a Board Meeting in the next two weeks to review and approve certain vendors critical to meeting authorizer deadlines and operational milestones
9) approved Board Chair and Committee Chairs to recommend meeting cadence which balances public accountability, board availability, and work stream achievement needed in planning year
10) approved Head of School Taskforce recommendation of Dr. Josh Pinto Taylor as the Head of School for The Anchor School and authorized the Taskforce to prepare a compensation package and key performance indicators for Board approval
Maureen Sutton called for public comment and upon seeing none proceeded with the meeting.