East Bay Innovation Academy
Minutes
Board Meeting
Date and Time
Tuesday May 21, 2019 at 8:00 PM
Location
3400 Malcolm Avenue, Oakland, CA 94605
Hello! Our regular meetings are held at EBIA, 3400 Malcolm Ave. Regular meetings are generally held in the months of Jan, Feb, Mar, April, May, June, August, Sept, Oct and Nov and typically start at 8PM.
We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.
PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!
We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.
PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!
Directors Present
Kelly Garcia, Laurie Jacobson Jones, Rochelle Benning
Directors Absent
Ken Berrick, Saamra Mekuria-Grillo
Guests Present
Michelle Cho
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Rochelle Benning called a meeting of the board of directors of East Bay Innovation Academy to order on Tuesday May 21, 2019 at 8:08 PM.
C.
Approve Minutes - Prior Month's Board Meeting
Kelly Garcia made a motion to approve minutes from the Board Meeting on 04-17-19 Board Meeting on 04-17-19.
Laurie Jacobson Jones seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Public Comment
E.
Adjourn Open Session
II. Closed Session
A.
Open Closed Session and Record Attendance
The team opened the closed session and recorded attendance.
B.
Conference - Anticipated Litigation per 54956.9
Laurie Jacobson Jones made a motion to approve the settlement agreement.
Rochelle Benning seconded the motion.
The board VOTED unanimously to approve the motion.
The team discussed the pending litigation.
C.
Conference - Provide Student Services, NPS Placement
The team discussed the placement of two students to a non-public placement.
D.
Adjourn Closed Session
Rochelle Benning made a motion to close the closed session.
Laurie Jacobson Jones seconded the motion.
The board VOTED unanimously to approve the motion.
III. Open Session
A.
Record Attendance
Shelley re-opened the public session.
There has been no change to attendance.
There has been no change to attendance.
B.
Report on Closed Session
Shelley reported on the closed session:
- pending litigation
- NPS student placements
C.
Public Comment
none
IV. Governance
A.
Consent Agenda
Shelley shared the content of the consent agenda. For specific details please see the board details.
Laurie Jacobson Jones made a motion to approve the consent agenda.
Kelly Garcia seconded the motion.
The board VOTED unanimously to approve the motion.
V. Academic Excellence
A.
SAT & College Readiness Report Out
Alix C, Director of College Readiness, shared a SAT and College Readiness Report Out. For specific details see the board packet.
B.
End of Year and Summer Activities Update
Devin, Head of School, shared End of Year and Summer Activities. For specific details please see board packet.
C.
LCAP Update
Michelle, Chief Financial Officer, shared our LCAP update. For specific details please see board packet.
D.
2019 - 2020 Staffing Update
Shelley, Board President, shared an update for the search for a Head of School.
Devin, Head of School, shared a staffing update.
Devin, Head of School, shared a staffing update.
E.
2019 - 2020 Student Recruitment Update
Michelle, Chief Financial Officer, shared an update regarding student recruitment and enrollment.
F.
Proposal to Limit Student Use of Personal Cell Phones
The board discussed the possibility of restricting cell phone use within the school. It was the beginning of a discussion that will continue. For specific details and resources for more information please see the board packet.
VI. Finance and Development
A.
Year to Date Finance Update
Michelle, Chief Financial Officer, shared a financial update. For specific details please see board packet.
VII. Facility
A.
Facility Use Agreements
Michelle, Chief Financial Officer, shared a facility update which includes agreements multiple Facility Use Agreements. For specific details please see board packet.
B.
Update on Facilities
Michelle, Chief Financial Officer, shared a facility update. For specific details please see board packet.
VIII. Other Business
A.
Key Activities and Events
Shelley, Board President, shared a report on upcoming key events. For specific details please see board packet.
B.
Public Comment
None
IX. Closing Items
A.
Adjourn Meeting
Laurie Jacobson Jones made a motion to adjourn the meeting.
Kelly Garcia seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:00 PM.
Respectfully Submitted,
Kelly Garcia
Parents introduced themselves and shared purpose for attending.
ETA President thanked the school leadership for a collaborative bargaining process and shared excitement to move forward.
A teacher thanked school leadership for the positive bargaining process and shared some feedback with the board to consider as they move forward with future planning.