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City Garden Montessori School

Minutes

Board of Directors

Date and Time

Wednesday May 1, 2019 at 6:30 PM

Conference Line Info
Phone number: (605)468-8013
Access code: 797536#

Directors Present

A. Beasley, A. Nickrent, C. Schell (remote), D. Smith, J. Sharp, L. Fathman, S. Deuanephenh, S. Williams, T. Harris

Directors Absent

A. Tillman, D. Desai-Ramirez

Directors who arrived after the meeting opened

A. Beasley

Directors who left before the meeting adjourned

J. Sharp

Guests Present

C. Huck, D. Blank, D. Fox, N. Evans, S. Sanchez

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

D. Smith called a meeting of the board of directors of City Garden Montessori School to order on Wednesday May 1, 2019 at 6:33 PM.

C.

Mission Statement

D.

Introductions and Public Comment

None

E.

Approval of Consent Agenda

A. Nickrent made a motion to approve the Consent Agenda.
L. Fathman seconded the motion.
The board VOTED unanimously to approve the motion.

F.

Adjourn to Closed Session - Requires Roll Call Vote

T. Harris made a motion to adjourn to Closed Session.
S. Deuanephenh seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
A. Nickrent
Aye
A. Beasley
Aye
S. Williams
Aye
D. Desai-Ramirez
Absent
C. Schell
Aye
J. Sharp
Aye
S. Deuanephenh
Aye
D. Smith
Aye
A. Tillman
Absent
L. Fathman
Aye
S. Sanchez arrived.
A. Beasley arrived.

G.

Convene Closed Session and Reconvene Open Meeting

S. Deuanephenh made a motion to convene Closed Session and reopen Public Session.
T. Harris seconded the motion.
The board VOTED unanimously to approve the motion.
J. Sharp left.

II. Action Items

A.

March 2019 Financials

A. Nickrent made a motion to approve the March 2019 Financials.
A. Beasley seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Update of FY20 Budget

There were no changes to the preliminary budget that was previously approved. The final budget will be presented to the board for approval during the June meeting.

C.

Approval of 2017-18 Form 990

A. Nickrent made a motion to approve the 2017-18 990 Form for filing after non-substantive revisions are incorporated into the document.
T. Harris seconded the motion.
The board VOTED unanimously to approve the motion.

III. Updates and Items for Discussion

A.

Development Update

  • The results of the Charidy Campaign, as well as the YTD totals were shared
  • The search to fill the new position of Chief Development Officer has begun

B.

Board on Track - Updates on Board Assessment and ED evaluation Process

C.

Discussion of Term Renewals for Board Members

Anthony Beasley, Sysco Deuanephenh, Terrence Harris and Donna Smith have indicated that they would like to serve new terms. The board will vote on this at the June meeting.

D.

August Board Retreat

  • Charter Board Partners will be the facilitator
  • The following topics will be addressed:
    • Board Evaluation
    • Recruitment and Succession Planning
    • 2019-20 Board Work Plan
    • More to follow once Donna and Christie have had a chance to plan with the facilitator 
  • Most board members who indicated that they would be available August 16-17 are willing to stay overnight at a location TBD

IV. Other Business

A.

Questions and Comments

None

B.

Reflection: Board Agreements

Reflections (of Closed Session work)
  • The group handled the arduous session well. There was a lot to take in, and many good questions were asked.
  • The board should be commended for staying committed to the mission of CGMS and it's strategic plan
  • Everyone was present and stayed on task
  • Room was created and encouraged for multiple voices
  • We pushed for clarity
  • We said what we meant and it was great to have that space
  • We asked good questions

C.

Included in Packet as Reading Materials

V. Closing Items

A.

Adjourn Meeting

T. Harris made a motion to adjourn the meeting.
L. Fathman seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:45 PM.

Respectfully Submitted,
D. Fox