Contra Costa School of Performing Arts
Minutes
Board Meeting
Date and Time
Tuesday November 19, 2024 at 5:30 PM
Location
2730 Mitchell Drive
Walnut Creek, CA 94598
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PUBLIC
Contra Costa School of Performing Arts
Board Meeting
Date and Time:
Tuesday, November 19, 2024 at 5:30 PM PDT
Location:
Google Meet Link: CCSPA/ChartHouse Board of Directors Meeting
Video call link: https://meet.google.com/nkf-yvbi-bxv
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.
Directors Present
G. Ponikvar, H. Vega, J. Bridge, L. McPhatter-Harris, S. Kulak (remote)
Directors Absent
M. Hennessy
Ex Officio Members Present
C. Foster
Non Voting Members Present
C. Foster
Guests Present
C. Tirlia
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Establish a Quorum
D.
Agenda Review and Adoption
| Roll Call | |
|---|---|
| G. Ponikvar |
Aye
|
| S. Kulak |
Aye
|
| M. Hennessy |
Absent
|
| L. McPhatter-Harris |
Aye
|
| J. Bridge |
Aye
|
| H. Vega |
Aye
|
II. Public Comments
A.
Items on the Agenda
No public comments about items on the agenda were made during this time.
B.
Items Not on the Agenda
No public comments about items not on the agenda were made during this time.
III. Consent Agenda
A.
Consent Agenda Items
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| G. Ponikvar |
Aye
|
| M. Hennessy |
Absent
|
| J. Bridge |
Aye
|
| S. Kulak |
Aye
|
| H. Vega |
Aye
|
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| M. Hennessy |
Absent
|
| J. Bridge |
Aye
|
| S. Kulak |
Aye
|
| G. Ponikvar |
Aye
|
| L. McPhatter-Harris |
Aye
|
IV. Other Business
A.
Executive Summary
Catherine presented the executive summary to the board, starting with student population sizes. Catherine is pushing to campaign for new students to recruit and enroll for January 2025. Catherine presented updates on the climate and culture of the school. Catherine also presented the upcoming testing dates and data for the students.
The board discussed strategies to increase enrollment in order to be more eligible for grants to benefit the school.
B.
National Dance Festival Presentation
Catherine presented the National Dance Festival to the board. This is a weeklong trip for the dance department to go and perform at a large dance competition in Pennsylvania. This trip will be funded by the dance department families.
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| M. Hennessy |
Absent
|
| S. Kulak |
Aye
|
| H. Vega |
Aye
|
| J. Bridge |
Aye
|
| G. Ponikvar |
Aye
|
C.
Committee Structure
Catherine is presenting her updates and changes to the committee structure and rolls.
Finance – Heather Vega
Achievement – Greg Ponikvar
Recruitment – Lynna McPhatter-Harris, Sierra Kulak
Fundraising – Jen Bridge
There was discussion among the board of whether the committee structure is needed across the board. Catherine explained that this is a clear way for families and audit reports to see who oversees what responsibilities while holding a membership on the board. Heather agreed that the structure gives a set explanation of rolls on the board. Catherine and Heather noted that the Governance committee is currently inactive due to not having an active board member leading the committee.
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| J. Bridge |
Aye
|
| H. Vega |
Aye
|
| G. Ponikvar |
Aye
|
| S. Kulak |
Aye
|
| M. Hennessy |
Absent
|
D.
25 - 26 Academic Calendar
Catherine presented the 25-26 Academic Calendar. It is aligned with the 24-25 Academic Calendar.
| Roll Call | |
|---|---|
| J. Bridge |
Aye
|
| S. Kulak |
Aye
|
| L. McPhatter-Harris |
Aye
|
| H. Vega |
Aye
|
| M. Hennessy |
Absent
|
| G. Ponikvar |
Aye
|
E.
Title IX Policy
Catherine presented the Title IX policy that has been updated to meet the current legal standards for Title IX.
| Roll Call | |
|---|---|
| M. Hennessy |
Absent
|
| S. Kulak |
Aye
|
| J. Bridge |
Aye
|
| L. McPhatter-Harris |
Aye
|
| G. Ponikvar |
Aye
|
| H. Vega |
Aye
|
V. Finance
A.
Financial Report
Debbie Howard began presenting the financial report for November 2024. The board discussed the current financial data as well as predicted cuts and costs to maintain financial stability.
VI. Board Updates
A.
Comments from Board Members
Jen Bridge has connected with multiple resources for financial help and guidance. Seirra Kulak is working on partnering up with schools who can feed into our school as well as get our name out into the community.
B.
Future Agenda Items
The board discussed strategies to help support the school moving forward.
VII. Reconvene to Open Session
A.
Report out on Action Taken in Closed Session
Reconvening to open session at 8:16 PM.
The board took action to approve the employee discipline/dismissal release.
Established Quorum at 5:32 PM by Heather Vega