Contra Costa School of Performing Arts
Minutes
Board Meeting
Date and Time
Tuesday July 23, 2024 at 5:30 PM
Location
2730 Mitchell Drive, Walnut Creek, CA 94598
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Contra Costa School of Performing Arts
Board Meeting
Date and Time:
Tuesday, July 23, 2024 at 5:30 PM PDT
Location:
4229 20th Street
San Francisco, CA 94114
Zoom: https://us06web.zoom.us/j/82316354168
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.
Directors Present
G. Ponikvar, H. Vega, L. McPhatter-Harris (remote), M. Hennessy (remote), S. Kulak
Directors Absent
None
Ex Officio Members Present
C. Foster
Non Voting Members Present
C. Foster
Guests Present
C. Tirlia
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Establish a Quorum
Quorum established at 5:41 by Heather Vega
D.
Agenda Review and Adoption
Roll Call | |
---|---|
S. Kulak |
Aye
|
G. Ponikvar |
Aye
|
H. Vega |
Aye
|
M. Hennessy |
Aye
|
L. McPhatter-Harris |
Aye
|
II. Public Comments
A.
Items on the Agenda
No public comments were made during this time
B.
Items Not on the Agenda
No public comments were made during this time
III. Consent Agenda
A.
Consent Agenda Items
Roll Call | |
---|---|
G. Ponikvar |
Aye
|
H. Vega |
Aye
|
L. McPhatter-Harris |
Aye
|
M. Hennessy |
Aye
|
S. Kulak |
Abstain
|
Roll Call | |
---|---|
L. McPhatter-Harris |
Aye
|
H. Vega |
Aye
|
S. Kulak |
Abstain
|
M. Hennessy |
Aye
|
G. Ponikvar |
Aye
|
Roll Call | |
---|---|
H. Vega |
Aye
|
S. Kulak |
Abstain
|
G. Ponikvar |
Aye
|
L. McPhatter-Harris |
Aye
|
M. Hennessy |
Aye
|
IV. Finance
A.
Financial Report
Debbie began presenting the DMS monthly update actuals through June 30th, 2024.
V. Other Business
A.
Executive Summary
Catherine presented her Executive Summary to the board.
Total enrollment for 2024-2025 is 344 currently.
Catherine and Staff are attending various recruitment events.
The facility has undergone multiple updates for the 2024-2025 school year.
Catherine discussed her ED goals for the start of the year.
B.
Board Member Appointment
Heather began presenting Jenn Bridge as a potential board member candidate.
Jenn Bridge began introducing herself and her professional and personal background with the school.
Board members were each given the opportunity to ask Jenn Bridge various questions to evaluate her potential board member candidacy.
Roll Call | |
---|---|
L. McPhatter-Harris |
Aye
|
S. Kulak |
Aye
|
G. Ponikvar |
Aye
|
H. Vega |
Aye
|
M. Hennessy |
Aye
|
C.
Salary Schedule Revision for 24-25
Catherine presented some updates on the 2024-2025 Salary Schedule. The first revision is that each Teacher FTE Calc has been revised from .15 FTE per class to .20 FTE per class.
Catherine also presented a revision that allows employees on the Non-Teacher Salaried tab to become eligible for the yearly Master's Stipend.
Roll Call | |
---|---|
M. Hennessy |
Aye
|
S. Kulak |
Aye
|
G. Ponikvar |
Aye
|
L. McPhatter-Harris |
Aye
|
H. Vega |
Aye
|
D.
Board Committees
Pursuant to Article VII, section 23 of the ChartHouse Public School Bylaws, the board is required to set up board committees.
The five committees proposed with assignments are
- Financial - Heather
- Governance - Kenzie
- Fundraising - Sierra
- Recruitment/Enrollment/Retention - Lynnā
- Academic Excellence - Greg
Roll Call | |
---|---|
L. McPhatter-Harris |
Aye
|
S. Kulak |
Aye
|
G. Ponikvar |
Aye
|
H. Vega |
Aye
|
M. Hennessy |
Aye
|
E.
Nominating Policy for Non-Board Members to Serve on Committees
Roll Call | |
---|---|
H. Vega |
Aye
|
G. Ponikvar |
Aye
|
L. McPhatter-Harris |
Aye
|
M. Hennessy |
Aye
|
S. Kulak |
Aye
|
VI. Reconvene to Open Session
A.
Report out on Action Taken in Closed Session
The board approved the employee action with Dr. Lynna McPhatter-Harris excusing herself from the vote.
According to code AB2449 Dr. Lynna McPhatter-Harris is allowed to attend remotely with just cause.