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Contra Costa School of Performing Arts

Minutes

Board Meeting

Date and Time

Tuesday July 23, 2024 at 5:30 PM

Location

2730 Mitchell Drive, Walnut Creek, CA 94598

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PUBLIC

 

Contra Costa School of Performing Arts

Board Meeting

 

Date and Time:

 

Tuesday, July 23, 2024 at 5:30 PM PDT

 

Location:

 

4229 20th Street

San Francisco, CA 94114

 

Zoom: https://us06web.zoom.us/j/82316354168

 

The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.

 

All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection. 

 

The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.

 

Directors Present

G. Ponikvar, H. Vega, L. McPhatter-Harris (remote), M. Hennessy (remote), S. Kulak

Directors Absent

None

Ex Officio Members Present

C. Foster

Non Voting Members Present

C. Foster

Guests Present

C. Tirlia

I. Opening Items

A.

Call the Meeting to Order

H. Vega called a meeting of the board of directors of Contra Costa School of Performing Arts to order on Tuesday Jul 23, 2024 at 5:39 PM.

B.

Record Attendance

According to code AB2449 Dr. Lynna McPhatter-Harris is allowed to attend remotely with just cause.

C.

Establish a Quorum

Quorum established at 5:41 by Heather Vega

D.

Agenda Review and Adoption

G. Ponikvar made a motion to Approve the agenda as submitted.
S. Kulak seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
H. Vega
Aye
M. Hennessy
Aye
G. Ponikvar
Aye
L. McPhatter-Harris
Aye
S. Kulak
Aye

II. Public Comments

A.

Items on the Agenda

No public comments were made during this time

B.

Items Not on the Agenda

No public comments were made during this time

III. Consent Agenda

A.

Consent Agenda Items

G. Ponikvar made a motion to approve the minutes from Special Board Meeting on 04-25-24.
L. McPhatter-Harris seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. McPhatter-Harris
Aye
G. Ponikvar
Aye
M. Hennessy
Aye
H. Vega
Aye
S. Kulak
Abstain
G. Ponikvar made a motion to approve the minutes from Board Meeting on 06-25-24.
L. McPhatter-Harris seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Kulak
Abstain
M. Hennessy
Aye
H. Vega
Aye
L. McPhatter-Harris
Aye
G. Ponikvar
Aye
G. Ponikvar made a motion to approve the minutes from Special Board Meeting on 07-08-24.
L. McPhatter-Harris seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Hennessy
Aye
G. Ponikvar
Aye
S. Kulak
Abstain
H. Vega
Aye
L. McPhatter-Harris
Aye

IV. Finance

A.

Financial Report

Debbie began presenting the DMS monthly update actuals through June 30th, 2024.

V. Other Business

A.

Executive Summary

Catherine presented her Executive Summary to the board.  

 

Total enrollment for 2024-2025 is 344 currently.

 

Catherine and Staff are attending various recruitment events.

 

The facility has undergone multiple updates for the 2024-2025 school year.

 

Catherine discussed her ED goals for the start of the year.

B.

Board Member Appointment

Heather began presenting Jenn Bridge as a potential board member candidate.

 

Jenn Bridge began introducing herself and her professional and personal background with the school.

 

Board members were each given the opportunity to ask Jenn Bridge various questions to evaluate her potential board member candidacy.

S. Kulak made a motion to Appoint Jenn Bridge as a board member for a two year term.
G. Ponikvar seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Kulak
Aye
G. Ponikvar
Aye
L. McPhatter-Harris
Aye
H. Vega
Aye
M. Hennessy
Aye

C.

Salary Schedule Revision for 24-25

Catherine presented some updates on the 2024-2025 Salary Schedule. The first revision is that each Teacher FTE Calc has been revised from .15 FTE per class to .20 FTE per class.

 

Catherine also presented a revision that allows employees on the Non-Teacher Salaried tab to become eligible for the yearly Master's Stipend.

M. Hennessy made a motion to Approve the revisions to the Salary Schedule.
G. Ponikvar seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Hennessy
Aye
H. Vega
Aye
S. Kulak
Aye
G. Ponikvar
Aye
L. McPhatter-Harris
Aye

D.

Board Committees

Pursuant to Article VII, section 23 of the ChartHouse Public School Bylaws, the board is required to set up board committees. 

 

The five committees proposed with assignments are

  • Financial - Heather 
  • Governance - Kenzie 
  • Fundraising - Sierra 
  • Recruitment/Enrollment/Retention - Lynnā  
  • Academic Excellence - Greg

 

S. Kulak made a motion to establish the board committees as assigned.
M. Hennessy seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
M. Hennessy
Aye
L. McPhatter-Harris
Aye
G. Ponikvar
Aye
S. Kulak
Aye
H. Vega
Aye

E.

Nominating Policy for Non-Board Members to Serve on Committees

S. Kulak made a motion to Approve the nominating policy for non-board members to serve on committees.
L. McPhatter-Harris seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Kulak
Aye
H. Vega
Aye
G. Ponikvar
Aye
M. Hennessy
Aye
L. McPhatter-Harris
Aye

VI. Reconvene to Open Session

A.

Report out on Action Taken in Closed Session

The board approved the employee action with Dr. Lynna McPhatter-Harris excusing herself from the vote.

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:44 PM.

Respectfully Submitted,
H. Vega