Contra Costa School of Performing Arts
Minutes
Regular Board Meeting
Date and Time
Monday December 7, 2020 at 5:30 PM
Location
Dial-in Information 513-816-0613; PIN: 835 260 196#
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Vice-chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda and two minutes for items not on the agenda. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at www.charthousepublicschools.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as 48 hours notice is provided via email (charthousepublicschools@gmail.com).
All Board agendas and minutes will be published at www.charthousepublicschools.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as 48 hours notice is provided via email (charthousepublicschools@gmail.com).
Directors Present
D. Padberg (remote), D. Wendt (remote), H. Vega (remote), J. Wilk (remote), M. Gil (remote), T. Gerlach (remote)
Directors Absent
K. Waller
Ex Officio Members Present
N. McChesney (remote)
Non Voting Members Present
N. McChesney (remote)
Guests Present
C. Caldwell (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
D. Padberg called a meeting of the board of directors of Contra Costa School of Performing Arts to order on Monday Dec 7, 2020 at 5:26 PM.
C.
Approve Minutes
D. Wendt made a motion to approve the minutes from Regular Board Meeting on 11-02-20.
J. Wilk seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| J. Wilk |
Aye
|
| D. Padberg |
Aye
|
| T. Gerlach |
Aye
|
| D. Wendt |
Aye
|
| K. Waller |
Absent
|
| M. Gil |
Aye
|
D.
Agenda Review and Adoption
M. Gil made a motion to adopt the agenda as presented.
D. Wendt seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Gil |
Aye
|
| D. Wendt |
Aye
|
| J. Wilk |
Aye
|
| T. Gerlach |
Aye
|
| K. Waller |
Absent
|
| D. Padberg |
Aye
|
| H. Vega |
Aye
|
II. Public Comment
A.
Items on the Agenda
No public comment about items on the agenda.
B.
Items Not on the Agenda
No public comment about items not on the agenda.
III. Standing Committees
A.
Academic Excellence
No report.
B.
Outreach and Enrollment Committee
No report.
C.
Governance Committee
Governance committee has updated their board member handbook which will now be an electronic document. The committee is currently working on creating an orientation process for new committee/board members in the handbook.
D.
Development Committee
No report.
E.
Renewal Committee
The renewal committee will be disbanding now that the charter renewal process is over and the school's charter has been renewed for the next five years.
F.
Finance Committee
The finance committee reports to the board that the school's financial future is looking good and will discuss further on in the meeting (see budget overview action item).
IV. Information Items
A.
Reopening Plans
Neil McChesney presented to the board a presentation on school reopening. With pandemic status in California (and the nation) trending upward, the reopening expansion has been paused until after winter break.
B.
Charter Renewal
Neil McChesney presented a final update on the charter renewal. The SPA Charter has been renewed for the next 5 years in a 4-1 vote. The next step is to execute a "memorandum of understanding" with the county board. The MOU will be brought to the SPA board for approval at the next meeting.
V. Action Items
A.
Interim Budget Report
D. Wendt made a motion to approve the First Interim Budget Report.
T. Gerlach seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Wendt |
Aye
|
| K. Waller |
Absent
|
| H. Vega |
Aye
|
| M. Gil |
Aye
|
| D. Padberg |
Aye
|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
B.
Budget Overview
D. Wendt made a motion to approve the Budget Overview for Parents.
M. Gil seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Padberg |
Aye
|
| H. Vega |
Aye
|
| M. Gil |
Aye
|
| D. Wendt |
Aye
|
| J. Wilk |
Aye
|
| T. Gerlach |
Aye
|
| K. Waller |
Absent
|
C.
Board Member Appointments
M. Gil made a motion to appoint trustee David Wendt to another board term.
T. Gerlach seconded the motion.
A few board member trustees term limits are expiring at the end of the month. Trustee Waller has submitted his resignation from the board.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Padberg |
Aye
|
| J. Wilk |
Aye
|
| K. Waller |
Absent
|
| D. Wendt |
Abstain
|
| M. Gil |
Aye
|
| T. Gerlach |
Aye
|
| H. Vega |
Aye
|
J. Wilk made a motion to appoint trustee Heather Vega to another board term.
T. Gerlach seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Wendt |
Aye
|
| D. Padberg |
Aye
|
| K. Waller |
Absent
|
| H. Vega |
Abstain
|
| J. Wilk |
Aye
|
| T. Gerlach |
Aye
|
| M. Gil |
Aye
|
D.
Renewal Committee
H. Vega made a motion to disband the renewal committee.
D. Wendt seconded the motion.
Neil McChesney expresses his gratitute to all Renewal Committee memebers who aided in the renewal process
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Gil |
Aye
|
| H. Vega |
Aye
|
| D. Padberg |
Aye
|
| D. Wendt |
Aye
|
| K. Waller |
Absent
|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
E.
New Committee Membership
D. Wendt made a motion to appoint Trustee Vega as the chair of the Governance Committee.
J. Wilk seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Padberg |
Aye
|
| T. Gerlach |
Aye
|
| M. Gil |
Aye
|
| H. Vega |
Abstain
|
| K. Waller |
Absent
|
| D. Wendt |
Aye
|
| J. Wilk |
Aye
|
VI. Staff Reports
A.
Executive Director
Neil McChesney reported to the board on general matters of the school. Director McChesney wishes to emphasize pushing outreach for new board and committee members for greater stakeholder involvement.
B.
EdTec
EdTec reported updated financials to the board during the respective budget action items.
VII. Reconvene Open Session
A.
Report Out
The Board approved employment contracts for the following employees:
- 683212
- 737133
VIII. Board Reports
A.
Trustee
Trustee Wendt comments on the renewal process, that there was not enough emphasis on the performing arts aspect of the school to the county board. How can we "quantify/measure" our performing arts for charter renewal in the future?
Trustee Gil expresses parents wishes to expand latino extracurricular offerings (ex/ mariachi club), more diverse music and performance to the school.
Trustee Gil expresses parents wishes to expand latino extracurricular offerings (ex/ mariachi club), more diverse music and performance to the school.
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:48 PM.
Respectfully Submitted,
D. Padberg
Documents used during the meeting
- CCSPA 20-21 1st Interim Report 11.30.20.xlsm
- 2020 BOP.pdf
- CCSPA October Financials.pdf
- CCSPA December Board Meeting.pdf