Contra Costa School of Performing Arts
Minutes
Regular Board Meeting
Date and Time
Monday June 1, 2020 at 5:30 PM
Location
Dial-in Information: 252-404-1258; PIN: 198 099 673#
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Vice-chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda and two minutes for items not on the agenda. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at www.charthousepublicschools.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as 48 hours notice is provided via email (charthousepublicschools@gmail.com).
All Board agendas and minutes will be published at www.charthousepublicschools.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as 48 hours notice is provided via email (charthousepublicschools@gmail.com).
Directors Present
D. Padberg (remote), D. Wendt (remote), H. Vega (remote), J. Wilk (remote), T. Gerlach (remote)
Directors Absent
M. Gil
Ex Officio Members Present
N. McChesney (remote)
Non Voting Members Present
N. McChesney (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
D. Padberg called a meeting of the board of directors of Contra Costa School of Performing Arts to order on Monday Jun 1, 2020 at 5:33 PM.
C.
Approve Minutes
H. Vega made a motion to approve the minutes from Regular Board Meeting on 05-04-20.
D. Wendt seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Wendt |
Aye
|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
| D. Padberg |
Aye
|
| M. Gil |
Absent
|
| H. Vega |
Aye
|
D.
Agenda Review and Adoption
D. Wendt made a motion to to adopt the agenda as presented.
T. Gerlach seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| J. Wilk |
Aye
|
| D. Wendt |
Aye
|
| T. Gerlach |
Aye
|
| M. Gil |
Absent
|
| D. Padberg |
Aye
|
II. Public Comment
A.
Items on the Agenda
No comments.
B.
Items Not on the Agenda
No comments.
III. Standing Committees
A.
Academic Excellence
The Committee Chair shared updates on the progress of the committee including plans for an oversight calendar in alignment with the Charter and the WASC action plan.
B.
Outreach and Enrollment Committee
No report.
C.
Governance Committee
The Committee discussed the annual Governance calendar as well as Board recruiting strategies and efforts to support the build out of a diverse and inclusive Board and Board Committees.
D.
Development Committee
No report.
E.
Renewal Committee
The Renewal Committee Chair shared the progress on working towards the charter renewal.
F.
Finance Committee
The Finance Committee Chair shared the work the Committee did at their last meeting including a budget study that analyzed the Governor's May Revise and other related fiscal information in order to finalize budget projections in advance of the June Board meeting.
IV. Information Items
A.
Staff Recognition and Community Celebration
The Executive Director provided an update on efforts related to the recognition and celebration plans.
B.
Distance Learning Presentation
The Board heard a presentation from the Director of Curriculum and Integration on the SPA Distance Learning program. This represents the third and final regular report on the school's work during the campus closure.
C.
20-21 School Relaunch Plans
The Board heard a presentation from the new Principal on the 20-21 SPA relaunch plans including guidance that will direct decision-making and the methodology for ensuring the process includes all stakeholders.
D.
CEO Evaluation Process Overview
The Board Chair discussed the annual evaluation process for the Executive Director.
V. Action Items
A.
Operations Written Report
J. Wilk made a motion to approve the Operations Written Report as presented.
T. Gerlach seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Wendt |
Aye
|
| H. Vega |
Aye
|
| M. Gil |
Absent
|
| T. Gerlach |
Aye
|
| D. Padberg |
Aye
|
| J. Wilk |
Aye
|
B.
Annual Budget
D. Wendt made a motion to approve the 20-21 Budget as presented.
T. Gerlach seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Gil |
Absent
|
| T. Gerlach |
Aye
|
| H. Vega |
Aye
|
| D. Wendt |
Aye
|
| J. Wilk |
Aye
|
| D. Padberg |
Aye
|
C.
Establish CEO Evaluation Committee
J. Wilk made a motion to establish the ad-hoc CEO Evaluation Committee with Deborah Padberg serving as Chair and Jill Wilk as the second member.
D. Wendt seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| T. Gerlach |
Aye
|
| M. Gil |
Absent
|
| J. Wilk |
Aye
|
| D. Padberg |
Aye
|
| H. Vega |
Aye
|
| D. Wendt |
Aye
|
D.
Declaration of Need for Fully Qualified Educators
H. Vega made a motion to approve the Declaration of Need for Fully Qualified Educators as presented.
D. Wendt seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| J. Wilk |
Aye
|
| T. Gerlach |
Aye
|
| D. Padberg |
Aye
|
| D. Wendt |
Aye
|
| M. Gil |
Absent
|
VI. Staff Reports
A.
Executive Director
The Executive Director shared a report on the previous month's business and upcoming activities and plans.
B.
CSMC
No additional reports (covered in Budget approval).
VII. Board Reports
A.
Trustee
Trustee Padberg shared that she participated in a peaceful protest earlier in the day related to the national climate around social injustice and inequality.
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:07 PM.
Respectfully Submitted,
D. Padberg