Contra Costa School of Performing Arts
Minutes
Regular Board Meeting
Date and Time
Monday April 13, 2020 at 5:30 PM
Location
Dial In Information: 540-883-0132, PIN: 853 733 536#
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Vice-chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda and two minutes for items not on the agenda. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at www.charthousepublicschools.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as 48 hours notice is provided via email (charthousepublicschools@gmail.com).
All Board agendas and minutes will be published at www.charthousepublicschools.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as 48 hours notice is provided via email (charthousepublicschools@gmail.com).
Directors Present
D. Padberg (remote), D. Wendt (remote), H. Vega (remote), J. Wilk (remote), T. Gerlach (remote)
Directors Absent
M. Gil
Directors who left before the meeting adjourned
J. Wilk
Ex Officio Members Present
N. McChesney (remote)
Non Voting Members Present
N. McChesney (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
D. Padberg called a meeting of the board of directors of Contra Costa School of Performing Arts to order on Monday Apr 13, 2020 at 5:32 PM.
C.
Approve Minutes
T. Gerlach made a motion to approve the minutes from Regular Board Meeting on 03-02-20.
H. Vega seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Wilk |
Aye
|
| M. Gil |
Absent
|
| T. Gerlach |
Aye
|
| D. Wendt |
Aye
|
| D. Padberg |
Aye
|
| H. Vega |
Aye
|
D.
Approve Minutes
T. Gerlach made a motion to approve the minutes from Special Board Meeting on 03-13-20.
H. Vega seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Padberg |
Aye
|
| M. Gil |
Absent
|
| H. Vega |
Aye
|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
| D. Wendt |
Aye
|
E.
Approve Minutes
T. Gerlach made a motion to approve the minutes from Special Board Meeting on 03-26-20.
H. Vega seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Wendt |
Aye
|
| T. Gerlach |
Aye
|
| D. Padberg |
Aye
|
| H. Vega |
Aye
|
| M. Gil |
Absent
|
| J. Wilk |
Aye
|
F.
Approve Minutes
T. Gerlach made a motion to approve the minutes from Special Board Meeting on 04-02-20.
H. Vega seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
| D. Padberg |
Aye
|
| D. Wendt |
Aye
|
| H. Vega |
Aye
|
| M. Gil |
Absent
|
G.
Agenda Review and Adoption
H. Vega made a motion to adopt the agenda as presented.
J. Wilk seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
| D. Padberg |
Aye
|
| H. Vega |
Aye
|
| M. Gil |
Absent
|
| D. Wendt |
Aye
|
II. Public Comment
A.
Items on the Agenda
No comments.
B.
Items Not on the Agenda
No comments.
III. Standing Committees
A.
Academic Excellence
No report.
B.
Outreach and Enrollment Committee
No report.
C.
Governance Committee
No report.
D.
Development Committee
No report.
E.
Renewal Committee
The Renewal Committee met and discussed the impacts of the pandemic on our plans for renewal.
F.
Finance Committee
The Finance Committee met to discuss the prospective Bond deal.
IV. Information Items
A.
Choice Advisors Presentation
The Board heard a presentation from Choice Advisors regarding the services they would provide as a financial advisor during our prospective negotiations and transaction as well as some initial thoughts on the proposed terms.
B.
Staff Recognition and Community Celebration
The Board discussed ways to recognize the efforts of staff in facilitating our distance learning program as well as celebrating the community return to campus when it happens.
C.
New Principal Presentation
The Board heard a presentation from the new Principal regarding his background and transition plans.
D.
Distance Learning Presentation
The Board heard a presentation from the administration on the school's current distance learning plans.
E.
Form 700
The Board was reminded to file their annual Form 700.
V. Action Items
A.
Board Resolution for Bond Deal
D. Wendt made a motion to adopt the resolution as presented.
J. Wilk seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Wilk |
Aye
|
| T. Gerlach |
Aye
|
| D. Padberg |
Aye
|
| M. Gil |
Absent
|
| D. Wendt |
Aye
|
| H. Vega |
Aye
|
B.
Financial Advisory Agreement
D. Wendt made a motion to approve the financial advisory services agreement as presented.
H. Vega seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| D. Wendt |
Aye
|
| D. Padberg |
Aye
|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
| M. Gil |
Absent
|
C.
Telework Policy
J. Wilk made a motion to approve the Telework Policy as amended.
T. Gerlach seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| T. Gerlach |
Aye
|
| J. Wilk |
Aye
|
| M. Gil |
Absent
|
| D. Wendt |
Aye
|
| D. Padberg |
Aye
|
VI. Staff Reports
A.
Executive Director
J. Wilk left.
The Board heard a presentation from the Executive Director on the month's school business.
B.
CSMC
The Board heard a presentation from CSMC on the previous month's financial business.
VII. Board Reports
A.
Trustee
No reports.
VIII. Reconvene Open Session
A.
Report Out
The Board approved the contract for employee #168920.
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:33 PM.
Respectfully Submitted,
D. Padberg