Board of Directors Retreat - Part I Minutes

July 20, 2021, 4:00-6:00 PM

Yu Ming Charter School

Minutes

Board of Directors Retreat - Part I

Date and Time

Tuesday July 20, 2021 at 4:00 PM

This meeting will be by teleconference pursuant to Executive Orders N-25-20 and N-29-20.

The Board of Directors (“Board”) and employees of the Yu Ming Charter School shall meet via the Zoom meeting platform.
Members of the public who wish to access this Board meeting may do so at https://yumingschool.zoom.us/j/85928596991?pwd=NCtnYUF5NWxXbS90U2NzKy9yblRCUT09

Meeting ID: 859-2859-6991
Password: 9561

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Directors Present

B. Swartz (remote), C. Hatton (remote), J. Norman (remote), J. Schorr (remote), L. Hwang (remote), M. Florez Vasconcelos (remote), R. Lee (remote), R. Lewis (remote), Y. Yeh (remote)

Directors Absent

A. Mumby

Guests Present

E. Wood, G. Callaham, S. Park, X. Xu

I. Opening Items

A. Call the Meeting to Order

R. Lee called a meeting of the board of directors of Yu Ming Charter School to order on Tuesday Jul 20, 2021 at 4:00 PM.

B. Record Attendance and Guests

C. Approve Agenda

L. Hwang made a motion to approve the agenda.

R. Lee seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
R. Lewis	Aye
B. Swartz	Aye
L. Hwang	Aye
Y. Yeh	Aye
M. Florez Vasconcelos	Aye
C. Hatton	Aye
A. Mumby	Absent
R. Lee	Aye
J. Schorr	Aye
J. Norman	Aye

II. Consent Agenda

A. Approval of Consent Agenda

J. Schorr made a motion to approve the consent agenda, with the exception of the Document Retention and Destruction Policy.

L. Hwang seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
M. Florez Vasconcelos	Aye
L. Hwang	Aye
J. Schorr	Aye
A. Mumby	Absent
C. Hatton	Aye
B. Swartz	Aye
Y. Yeh	Aye
R. Lee	Aye
R. Lewis	Aye
J. Norman	Aye

B. June 17 Meeting Minutes

J. Schorr made a motion to approve the minutes from Regular Board Meeting on 06-17-21.

L. Hwang seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
B. Swartz	Aye
L. Hwang	Aye
R. Lewis	Aye
J. Schorr	Aye
R. Lee	Aye
A. Mumby	Absent
J. Norman	Aye
M. Florez Vasconcelos	Aye
C. Hatton	Aye
Y. Yeh	Aye

C. Document Retention and Destruction Policy

D. 2020 990 Tax Return

III. Governance Update

A. Brown Act Training & Legislative Update - Wayne K. Strumpfer, Of Counsel, Young Minney & Corr

W. Strumpfer, Young, Minney, and Corr, led a training on the Brown Act.

B. Note on Brown Act Requirements Under COVID Changing Oct 1, 2021

It was noted that starting October 1, the Brown Act requirements that were temporarily suspended under Executive Order N-29-20 due to the COVID-19 pandemic, will be reinstated.

C. Approval of Student Promotion and Retention Policy

L. Hwang made a motion to approve the Student Promotion and Retention Policy.

J. Schorr seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
B. Swartz	Aye
A. Mumby	Absent
M. Florez Vasconcelos	Aye
C. Hatton	Aye
R. Lee	Aye
L. Hwang	Aye
J. Schorr	Aye
Y. Yeh	Aye
R. Lewis	Aye
J. Norman	Aye

D. Approval of Independent Study Policy

J. Schorr made a motion to approve the Independent Study Policy.

R. Lee seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
J. Schorr	Aye
C. Hatton	Aye
M. Florez Vasconcelos	Aye
R. Lewis	Aye
Y. Yeh	Aye
R. Lee	Aye
B. Swartz	Aye
L. Hwang	Aye
A. Mumby	Absent
J. Norman	Aye

IV. Finance Update

A. 2021-2022 School Budget Update

J. Norman gave a brief 2021-22 school budget update.

B. Approval of EPA Resolution (1) and Spending Plan (2) for 2021-22

Tabled.

V. 2020-2021 Goals and 2021-2022 Goal-setting

A. Review 2020-2021 Progress on School Goals: Student Outcomes School Climate and Culture School Growth and Sustainability

Yu Ming staff (S. Park, E. Wood, G. Callaham, and X. Xu) went over the school's progress on the 2020-2021 goals, and took questions.

B. Set New 2021-2022 School Goals

Yu Ming staff (S. Park, E. Wood, G. Callaham, and X. Xu) went over the school's proposed goals for 2021-22. The group discussed.

C. Consultancy Protocol with School Goals: Student Achievement Outcomes School Climate and Culture School Growth & Sustainability

Yu Ming staff (S. Park, E. Wood, G. Callaham, and X. Xu) led small group discussions on student achievement outcomes, school climate and culture, and school growth and sustainability.

VI. Closing Items

A. Review of Action Items and Future Agenda Items

B. Note on Upcoming Revision of Board Meeting Schedule

It was noted that the dates for the February and/or March Board meetings will need to be revised.

C. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:00 PM.

Respectfully Submitted,

R. Lee

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
Members of the public are welcome to speak on any agenda or non-agenda items so long as the matter pertains to the domain and jurisdiction of the school board. Public testimony on non-agenda items will be heard at the opening of the meeting. Public testimony on agenda items will take place as each item is presented. The Board’s presiding officer reserves the right to impose reasonable time limits on public testimony.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Requests for disability-related modifications or accommodations to participate in this public meeting should be made 24 hours prior to the meeting by calling (510) 326-1048. All efforts will be made for reasonable accommodations. The agenda and public documents can be modified upon request as required by Section 202 of the Americans with Disabilities Act.
FOR MORE INFORMATION
A copy of the written materials which will be submitted to the Board may be reviewed by any interested persons on the Yu Ming Charter School’s website along with this agenda following the posting of the agenda at least 72 hours in advance of this meeting.

For more information concerning this agenda or to receive access to materials relating to this meeting, please contact Yu Ming Charter School at (510) 326-1048 or ymclosure@yumingschool.org.