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Rochester Academy Charter School

Minutes

Board Meeting

Date and Time

Friday December 20, 2024 at 5:00 PM

Location

Conference Room - Central Office

Trustees Present

C. Sampson, D. Calder, G. Tillery, J. Santos, W. Middleton

Trustees Absent

S. Al

Guests Present

D. Ozcan, G. Santiago, J. Doyle, M. Demirtas

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Dec 20, 2024 at 5:39 PM.

C.

Public Comment Session

D.

Approve Minutes

D. Calder made a motion to approve the minutes from Board Meeting on 11-15-24.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.

II. Academic Excellence

A.

Monthly Topic

Mrs. Doyle presented the WIG scoreboard for December. Mr. Demirtas requested to invite teachers who have met the WIG numbers to be acknowledged by the board.

B.

Review Revised Monthly Topics Calendar

G. Tillery made a motion to approved the revisions of the monthly topics calendar.
C. Sampson seconded the motion.
The board VOTED unanimously to approve the motion.

III. Community Outreach

A.

Presentation of Monthly School Activities Report

Mr. Demirtas went over the monthly school activities report.

B.

Presentation of Enrollment Efforts including ENLs and SWDs

Mr. Demirtas went over the admission office's enrollment efforts to enroll more ENLs and SWDs.

IV. Finance and Facilities

A.

Enrollment

Mr. Demirtas went over the enrollment overview for December. 

B.

Financials

Mr. Ozcan presented the budget and financial summary reports.

C.

Investment Policy Revision

Mr. Demirtas reviewed the revised investment policy.

C. Sampson made a motion to approve the investment policy revision.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Investment Management Proposal

Mr. Demirtas presented the investment management proposal.

C. Sampson made a motion to approve the investment proposal presented.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

E.

MS Heating System

C. Sampson made a motion to accept the quote from LMC to upgrade the middle school heating system.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.

F.

Online Tutoring Program

Mrs. Doyle introduced the online tutoring program.

G. Tillery made a motion to approve reading future futures quote for services for our students.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

G.

Annual 990 Non Profit Submission Review

Mr. Ozcan asked the board to review the 990 annual non-profit submission form.

H.

MS Lighting Proposal

Mr. Ozcan went over the cost and details for the MS lighting upgrade proposal. 

V. Development

A.

Review Revised Monthly Topics Calendar

D. Calder made a motion to approve revised monthly topics calendar for the development committee.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Governance

A.

Revision of Sick Time Policy

C. Sampson made a motion to approve the amendment to the part time paid sick leave policy.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Adding a New Board Member

C. Sampson made a motion to approve adding Thalia Wright to the RACS Board of Trustees.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Revision of the RACS Vehicle Use Policy

C. Sampson made a motion to approve the revisions to the vehicle policy.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

VII. Other Business

A.

Employee Changes Review

J. Santos made a motion to approve staffing changes.
G. Tillery seconded the motion.
The board VOTED unanimously to approve the motion.

VIII. Closing Items

A.

Board Meeting Evaluation

Dr. Middleton stated that it was a double plus meeting.

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:41 PM.

Respectfully Submitted,
G. Santiago