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Rochester Academy Charter School

Minutes

Board Meeting

Date and Time

Friday December 15, 2023 at 5:00 PM

Location

310 Hinchey Rd - Central Office

Trustees Present

D. Calder, J. Santos, S. Al, W. Middleton

Trustees Absent

C. Sampson, G. Tillery, M. Guler

Guests Present

D. Ozcan, G. Santiago, M. Demirtas, Z. Ercan

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Dec 15, 2023 at 5:09 PM.

C.

Approve Minutes

D. Calder made a motion to approve the minutes from Board Meeting on 11-17-23.
S. Al seconded the motion.
The board VOTED unanimously to approve the motion.

II. Academic Excellence

A.

Monthly Topic

Mr. Demirtas went over the December scoreboard for all three buildings and shared the academic interventions being provided by our staff.

B.

Committee Meeting Minutes

III. Community Outreach

A.

Report

Ms. Zehra went over the recent events from all three buildings in a slideshow presentation.

B.

Committee Meeting Minutes

IV. Finance and Facilities

A.

Enrollment

Ms. Zehra went over the enrollment report.

B.

Financials

Mr. Demirtas reviewed the income statement and balance sheet.

C.

MS Building

The board decided to continue negotiations with the owner of the building.

J. Santos made a motion to approve the Finance Committee's recommendation to make an updated offer.
S. Al seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Form 990 Review-Return of Organization Exempt From Income Tax

Mr. Demir went over the 990 form. The Board members can review the form until the January board meeting for approval.

E.

Committee Meeting Minutes

V. Development

A.

Committee Meeting Minutes

Ms. Santos went over the suggested ideas for fundraising to meet the goal and requested the board members to help achieve the goal. 

VI. Governance

A.

Revision of Bylaws

Dr. Middleton presented the changes of the bylaws.

S. Al made a motion to approve the recommendation from the governance committee be approved.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Proposal for Two Floating Paid Holidays

D. Calder made a motion to Approve the floating paid holidays that can be used for any reason. Two floating holidays cannot be rolled over or bought back.
S. Al seconded the motion.
The board VOTED to approve the motion.

C.

Revised Monthly Topic Calendar for Board Meetings

D. Calder made a motion to approve the suggested revisions for the board meeting monthly topic calendar.
S. Al seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Committee Meeting Minutes

VII. Other Business

A.

Employee Contract Decisions

S. Al made a motion to approve employee contract decisions.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

VIII. Closing Items

A.

Board Meeting Evaluation

Dr. Middleton stated this meeting was all plus and no delta. We got some important things done and everyone was in good spirits. 

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:24 PM.

Respectfully Submitted,
G. Santiago