Rochester Academy Charter School
Minutes
Board Meeting
Date and Time
Friday August 18, 2023 at 5:00 PM
Location
Elementary School Gym
Trustees Present
C. Sampson, D. Calder, S. Al, W. Middleton
Trustees Absent
J. Santos, M. Guler
Guests Present
D. Ozcan, Dr. Joe Polat, G. Santiago, J. Doyle, M. Demirtas, Tricia Snyder, Z. Ercan
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Aug 18, 2023 at 5:03 PM.
C.
Approve Minutes
S. Al made a motion to approve the minutes from Board Meeting on 07-21-23.
C. Sampson seconded the motion.
The board VOTED to approve the motion.
D.
Approve Board Retreat Minutes
S. Al made a motion to approve the minutes from Board Retreat on 08-05-23.
C. Sampson seconded the motion.
The board VOTED to approve the motion.
E.
Renew Board Member Terms
C. Sampson made a motion to renew Joann Santos' and Jean Calder's terms for another 3 years starting from their most recent term expiration date.
S. Al seconded the motion.
The board VOTED to approve the motion.
II. Academic Excellence and Equity
A.
Monthly Topic
B.
Committee Meeting Minutes
III. Community Outreach & Development
A.
Report
Ms. Zehra went over enrollment information using the Goodschoolsroc website.
B.
Committee Meeting Minutes
IV. Finance, Facilities & Audit
A.
Enrollment
B.
Financials
Mr. Demir presented the numbers on the income statement, budget vs. actual, and balance sheet.
C.
Middle School Building
D.
Committee Meeting Minutes
V. Governance
A.
Committee Meeting Minutes
B.
Districtwide Safety Plan 23-24
S. Al made a motion to approve the districtwide safety plan.
D. Calder seconded the motion.
The board VOTED to approve the motion.
C.
Revision of By-Laws
This agenda item was postponed to the September meeting.
D.
Restructuring of Community Outreach and Development Committee
D. Calder made a motion to approve the creation of the development committee and separate it from the community outreach committee.
C. Sampson seconded the motion.
The roles and responsibilities of the new committee will be presented at the September meeting.
E.
Adding a Board of Trustee Member
C. Sampson made a motion to add Mr. Gerald Tillery as a new board member for a term of 3 years.
D. Calder seconded the motion.
The board VOTED to approve the motion.
VI. Other Business
A.
Employee Contract Decisions
S. Al made a motion to approve staffing changes.
C. Sampson seconded the motion.
The board VOTED to approve the motion.
VII. Closing Items
A.
Board Meeting Evaluation
Dr. Middleton stated all plus and no delta as we spent a little more time on a certain topic but still caught up to end the meeting at the desired time.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:55 PM.
Respectfully Submitted,
G. Santiago
Dr. Joe Polat introduced BuffSci and RocSci Schools. He also went over some of the benefits and drawbacks of school mergers. The board members shared their opinions and questions publicly in regard to the merger. M. Demirtas informed the board members that a Q&A site will be shared with board members through which they can ask their questions.