Rochester Academy Charter School
Minutes
Board Meeting
Trustees Present
C. Sampson (remote), K. Crawford (remote), M. Guler (remote), W. Middleton (remote)
Trustees Absent
D. Calder, J. Santos, Y. Bilgic
Guests Present
D. Ozcan (remote), D. Wilkinson (remote), M. Demirtas (remote), T. Manchester (remote), Z. Ercan (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Apr 16, 2021 at 5:33 PM.
C.
Approve Minutes
M. Guler made a motion to approve the minutes from Board Meeting on 03-19-21.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
M. Guler made a motion to approve the minutes from Special Meeting on 04-01-21.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
II. Special Agenda Item
A.
Elementary School Construction Project
Architects Andrew Gartley and Tim Skrypnik from TYLIN shared the outcomes from the Base Bid Totals with Alternates for the RACS St.Helen's Renevation Project.
C. Sampson made a motion to award the UDN General Contractor for RACS Elementary School Renovation Project.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
III. Academic Excellence and Equity
A.
Updates re: Schooling During Pandemic
M. Demirtas shared information on how the new guidelines from CDC will change our schooling. The middle school and the high school will start four-day in-person instruction. The middle school will start on April 19th and the high school on April 26th. The elementary school will stay the same due to lack of spacing which is required for 6 feet distancing during breakfast and lunch.
B.
Monthly Topic
M. Demirtas presented Instructional Plan for the year ahead including staffing needs.
C.
Committee Meeting Minutes
T. Manchester shared a presentation showing the January Regents Data.
IV. Community Outreach & Development
A.
Report
Z. Ercan presented a slideshow highlighting many positive events taking place at RACS.
B.
Committee Meeting Minutes
V. Finance, Facilities & Audit
A.
Enrollment
M. Demirtas shared the enrollment numbers and the lottery results.
B.
Financials
C.
21-22 Draft Budget
D. Ozcan presented the budget for the 2021-2022 school year. The task will show up on the dashboard for members to review for a month.
D.
21-22 ES iPads Order Request
D. Ozcan explained that we will be ordering 77 IPads for our kindergarten and 1st grade students for 2021-2022 school year.
M. Guler made a motion to purchase 77 IPads for the elementary school.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Rent Calculation MS
D. Ozcan presented the impact of the middle school rent payment that will stay the same for two more years.
F.
Committee Meeting Minutes
VI. Governance
A.
2021-22 School Calendar Review and Approval
M. Demirtas presented proposed Calendar for 2021-2022 school year.
C. Sampson made a motion to approve the school calendar.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Data Privacy and Security Policies
M. Demirtas shared the Data Privacy and Security Policies. The document will be available for members to review for a month.
C.
Committee Meeting Minutes
VII. Other Business
A.
Employee Contract Decisions
K. Crawford made a motion to approve the staffing changes.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Closing Items
A.
Board Meeting Evaluation
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:31 PM.
Respectfully Submitted,
Z. Ercan