Rochester Academy Charter School
Minutes
Board Meeting
Trustees Present
C. Sampson (remote), D. Calder (remote), K. Crawford (remote), W. Middleton (remote)
Trustees Absent
J. Santos, M. Guler, Y. Bilgic
Guests Present
D. Ozcan (remote), D. Wilkinson (remote), J. Doyle (remote), M. Demirtas (remote), T. Manchester (remote), Z. Ercan (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Mar 19, 2021 at 5:39 PM.
C.
Approve Minutes
C. Sampson made a motion to approve the minutes from Board Meeting on 02-12-21.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
II. Academic Excellence and Equity
A.
Updates re: Schooling During Pandemic
M.Demirtas informed us that only Session 1 of the Grades 3-8 ELA and Math test will be required.
Also, the high school students may be taking fewer Regents exams this year. They might only take ELA, Math, and Science exams.
The CDC guidelines have changed as of today; the six feet social distancing requirement is now reduced to three feet.
We might be making some changes due to these new guidelines.
B.
Monthly Topic
M.Demirtas presented the 2021-2022 Professional Development Plan for the next school year.
C.
Committee Meeting Minutes
T.Manchester shared a presentation showing the Cohort Regents and Graduation Data.
III. Community Outreach & Development
A.
Report
Z.Ercan presented a slideshow highlighting many positive events taking place at RACS.
B.
Committee Meeting Minutes
IV. Finance, Facilities & Audit
A.
Enrollment
M.Demirtas presented the enrollment data. Our enrollment numbers are still above the target.
B.
Financials
D. Ozcan presented the financial summary report as of 2/28/21.
C.
Board Designation
D.Ozcan shared the Rochester Academy Cash Receivables as of 2/28/21.
C. Sampson made a motion to designate funds in the amount of 1 million dollars to be used for the construction of the High School Gym.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Committee Meeting Minutes
E.
RACS 21-22 Budget Timeline
D.Ozcan presented the 2021-2022 Budget Timeline. The Finance committee will prepare the budget for the April meeting. The draft budget will be presented to the board in May for approval.
F.
Middle School Lease Agreement Extension
M.Demirtas informed us that the middle school rent will stay the same for the next two school years.
C. Sampson made a motion to sign the lease agreement extension for middle school.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
V. Governance
A.
Enrollment Policy Revision
M. Demirtas presented the proposed change to the RACS enrollment policy to increase the probability of enrolling ELL and SPED students.
C. Sampson made a motion to approve the proposed changes to the enrollment policy.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Committee Meeting Minutes
VI. Other Business
A.
Employee Contract Decisions
M.Demirtas went over the new hires and resignations and the staffing changes.
C. Sampson made a motion to approve the staffing update.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Closing Items
A.
Board Meeting Evaluation
Pluses
Great meeting
Delta
More positive energy
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:49 PM.
Respectfully Submitted,
Z. Ercan