Rochester Academy Charter School
Minutes
Board Meeting
Trustees Present
C. Sampson (remote), D. Calder (remote), J. Santos (remote), K. Crawford (remote), M. Guler (remote)
Trustees Absent
W. Middleton, Y. Bilgic
Guests Present
D. Ozcan (remote), J. Doyle (remote), M. Demirtas (remote), Z. Ercan (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
J. Santos called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Feb 12, 2021 at 5:33 PM.
C.
Approve Minutes
K. Crawford made a motion to approve the minutes from Board Meeting on 01-15-21.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
II. Academic Excellence and Equity
A.
Updates re: Schooling During Pandemic
M. Demirtas notified us that there are no updates. The expectation of the new administration is to start in-person instruction for at least one day a week. We are ahead of the game; our schools are open for in-person instruction for four days a week as we started in-person instruction from the beginning of the 2020-21 school year.
B.
Monthly Topic
M. Demirtas shared Accountability-Benchmark 3 presentation. The school's accountability status remained as "Good Standing" for the 2020-21 school year.
Discipline and Restorative Mid-year check reports are showing that it is not possible to see the impact of the restorative practices on the number of referrals due to the change in the schooling modalities in the last two years.
C.
Committee Meeting Minutes
M. Demirtas shared i-Ready Reading and Math data to see the progress towards goals at the agreed-upon timeline. This is a new program. Pandemic made the implementation more challenging.
III. Community Outreach & Development
A.
Report
Z. Ercan presented a slide show highlighting many positive events going on at RACS.
B.
Committee Meeting Minutes
IV. Finance, Facilities & Audit
A.
Enrollment
M. Demirtas presented the enrollment data. Our enrollment number is still above the target.
B.
Financials
D. Ozcan presented the financial summary report from July 2020 to the end of January 2021.
C.
ESSER Grant Purchase
D. Ozcan informed the board about the ESSER and CSP Grants.
K. Crawford made a motion to spend $60,008.00 to purchase Chromebooks.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Architectural Proposal for the ES
M. Demirtas shared the Architectural Proposal for the new ES building. The proposed lump sum fee is $150.690.00.
M.Guler arrived late.
K. Crawford made a motion to approve the proposal and continue working with the Architect company, TYLIN.
C. Sampson seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Middle School Lease Renewal
F.
Emergency Paid Sick Leave Budget
M. Demirtas recommended that we internally continue to provide EPSL until the end of the school year, June 2021, in case the EPSL Act is not extended past March 2021.
M. Guler made a motion to continue to provide EPSL internally until the end of this school year, June 2021, for our staff if the EPSL Act is not extended by the government.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Uniform Orders
C. Sampson made a motion to spend $25,500.00 for purchasing school uniforms.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
H.
Committee Meeting Minutes
V. Governance
A.
Committee Meeting Minutes
C. Sampson shared the good news of our new volunteer committee member Ms. Wright.
VI. Other Business
A.
Employee Contract Decisions
M. Demirtas went over the new hires and resignations and the staffing changes.
K. Crawford made a motion to approve the staffing changes.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Closing Items
A.
Board Meeting Evaluation
Pluses
The monthly topics are presented meaningfully and effectively.
The meeting was efficient and we adhered to the agenda items.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:48 PM.
Respectfully Submitted,
Z. Ercan