Rochester Academy Charter School

Minutes

Board Meeting

Date and Time

Friday April 26, 2019 at 5:30 PM

Location

1757 Latta Road

Trustees Present

D. Calder, J. Santos, K. Crawford, M. Gedemenli, M. Guler, W. Middleton

Trustees Absent

Y. Bilgic

Guests Present

D. Wilkinson, M. Demirtas, M. Stevens, Z. Ercan

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Apr 26, 2019 at 5:38 PM.

C.

Approve Minutes

D. Calder made a motion to approve minutes from the Board Meeting on 03-15-19 Board Meeting on 03-15-19.
M. Guler seconded the motion.
The board VOTED to approve the motion.

II. PR Report

A.

PR report

D. Wilkinson arrived.
Zehra Ercan shared photos of different activities and informed the attendees what the activities were all about that the students were involved.    

III. Academic Excellence

A.

Director's Report

M. Demirtas shared enrollment applications and lottery results.  
The board discussed the enrollment and retention of students with disabilities and ELLs to hit targets. Z. Ercan documents when she visits different agencies and talks with different groups in the community to share information about RACS.  

B.

AEC Meeting Minutes

D. Wilkinson discussed the goals in the elementary classes and how they are doing in reaching these goals. D. Wilkinson and elementary school staff expect to meet their proficiency goals if the students continue to perform at their current levels. Elementary School is having a Family Engagement night for students to showcase their work where current parents can come as well as new prospective parents.  

M. Demirtas presented math and reading screening data for 6, 7, and 8 grades.  

 
Z. Ercan left.

IV. Finance, Facilities & Audit

A.

Financials

The income statement and balance sheet/cash flow were presented. The budget vs actual (year to date) was also presented.  

 

B.

Finance Committee Meeting Minutes

The committee shared what was discussed at the last committee meeting.  Board discussed the upcoming meeting that will be open to the neighbors of the Wegman's building.  The building options are kept open. 

C.

2019-2020 Draft Budget

D. Ozcan presented the budget for 2019-2020.  He also showed comparison to 2017-2018 and 2018-2019 school years.  The task will show up on the dashboard for board members to review for the May board meeting.  

Finance committee shared with the board the discussion from the last finance committee meeting about the ideas for the gym needed at the high school location.

V. Governance

A.

Strategic Plan

M. Gedemenli has been finalizing details of the strategic plan. B. Middleton and M. Stevens will begin entering in the goals of the Board on Boardontrack.

B.

Governance Committee Recommendations

B. Middleton shared how he is responding to the letter that was brought up at the last board meeting to address concerns presented.  He presented a draft to the board members for review so that they can present their input at the next meeting.  In the meantime we want the faculty members involved to know we are seriously considering and reviewing their concerns and working on a response.  

M. Gedemenli is leaving the board as of April 26, 2019. Board members presented him a thank you plaque for his volunteer service on RACS Board.

The board reminded that we follow the process to properly replace M. Gedemenli. RACS will implement its board member recruitment process to find a new board member.
 
M. Gedemenli made a motion to approve the CEO Succession Plan.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Community Outreach/Development Committee Report

A.

Community Outreach/Development Committee report

The committee continues to work on the key result areas indicated in the strategic plan. 

VII. Closing Items

A.

Board Meeting Evaluation

B.

Adjourn Meeting

D. Calder made a motion to adjourn the meeting.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:31 PM.

Respectfully Submitted,
M. Stevens