Rochester Academy Charter School
Minutes
Board Meeting
Date and Time
Friday January 18, 2019 at 5:30 PM
Location
841 Genesee Street
Trustees Present
D. Calder, K. Crawford, M. Gedemenli, M. Guler, W. Middleton, Y. Bilgic
Trustees Absent
J. Santos
Guests Present
D. Ozcan, D. Wilkinson, J. Doyle, M. Demirtas, Z. Ercan
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Jan 18, 2019 at 5:37 PM.
C.
Approve Minutes
K. Crawford made a motion to approve minutes from the Board Meeting on 12-21-18 Board Meeting on 12-21-18.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
II. PR Report
A.
PR report
Z. Ercan presented the monthly PR report.
III. Academic Excellence
A.
Director's Report
M. Demirtas presented the monthly report. J. Doyle presented the SRI and STAR test results for middle school students. D. Wilkinson informed the board about the American Reading Company and IRLA programs and how the elementary school staff uses these programs to determine the students' reading levels and goals. She also informed the board about iReady program along with the diagnostic test results and how it is being used to determine the students' levels. The board was informed about the RtI process and its impact on the student performance.
B.
AEC Meeting Minutes
M. Demirtas presented the academic excellence committee meeting minutes.
IV. Finance, Facilities & Audit
A.
Financials
D. Ozcan presented the monthly financial summary. The board decided to start working on the next year's budget. M. Guler presented the finance committee meeting minutes and discussions.
B.
Finance Committee Meeting Minutes
Bryan Hickman from E3 group shared information about the school building that is currently being used by ROC Achieve. The board had a discussion about this building which could be an option for our future elementary school building. There is a pending offer on the building with many contingencies. The board will review this building option if it becomes available in the future.
Jennifer Aronson-Jovcevski, informed the board about the zoning-board requirements for the approval of special use permit for the former Daycare building near Wegmans. She also discussed the details of her conversation with the town's attorney. She recommends to conduct a traffic impact analysis study. RACS will take actions to conduct this traffic impact study. Jennifer Aronson-Jovcevski will continue to communicate with the town of Greece and inform the board members about the progress.
Jennifer Aronson-Jovcevski, informed the board about the zoning-board requirements for the approval of special use permit for the former Daycare building near Wegmans. She also discussed the details of her conversation with the town's attorney. She recommends to conduct a traffic impact analysis study. RACS will take actions to conduct this traffic impact study. Jennifer Aronson-Jovcevski will continue to communicate with the town of Greece and inform the board members about the progress.
M. Guler made a motion to pursue negotiations with Wegmans and Town of Greece to purchase the Wegmans Daycare building.
Y. Bilgic seconded the motion.
The board VOTED unanimously to approve the motion.
V. Governance
A.
Strategic Plan
B. Middleton reminded the committees to share the updates regarding the Strategic Plan.
B.
Governance Committee Recommendations
M. Gedemenli shared the governance committee recommendations with the board. RACS Board will continue to evaluate its performance to increase the effectiveness of the board.
C.
Open Meeting Law Review
The board reviewed Open Meeting Law. J.Calder, the board secretary, will review open meeting law compliance quarterly.
D.
BoardOnTrack Member Advisory Council
M. Gedemenli will be serving as a member at the Member advisory council. BoardOnTrack’s Member Advisory Council is a team of volunteer education leaders and influencers across the U.S., dedicated to providing children access to quality education, and helping boards reach a higher bar in serving those children.
VI. Community Outreach/Development Committee Report
A.
Community Outreach/Development Committee report
J. Calder is in the process of scheduling the committee meetings.
VII. Other Business
A.
Staff Hire/Termination Approvals
Y. Bilgic made a motion to approve the hiring and resignations of the employees.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
M. Demirtas