Board members should be sure to respond to the Board Meeting RSVP.

Should we all be using our school email addresses for school business?

Demir will verify that all members have school emails and we will transition over the next two months.

Mahmut will be the official Board Spokesperson.

Letters on official school business will sometimes be written by Mahmut and Mehmet, if there isn't time to get a full board response.

Review effective Board Meeting Guide lines.

Demir reviewed options for expanding our facilities--new middle school and high school gym.
Over the next five years we will be saving 1.5 million.
We need to find a solution for our future growth and infrastructure needs.

We will need 100% financing for these two projects (banks require at least 20% down, which we do not have at the moment).

 

Adding a gym will expand our ability to offer athletics for our students.

American Charter Development and Charter Schools Development Corporation both offer 100% financing for charter schools.

Brief Conference Call with Robert Giordano, Senior VP of American Charter Development.

Provide both Financing and Building.
They provide all of the funding.
Very flexible financing options (e.g., terms of lease/buy).

Charter Schools Development Corporation provides similar services.

Brief Conversation with Mark Zezel, Assistant Vice President Charter Schools Development Corporation.

Has access to substantial funding resources and various offices around the country.
Provide loans for acquisition and construction.
Credit enhancing programs for loans (e.g., as guarantors).
Provide lease to own options.
Offer development options.
Do not provide their own building services but work with local builders and provide construction management services.

Water quality testing has been completed for the middle school but haven't been reported yet. Once we have the report we will come up with a mitigation plan for both buildings.

Copy machines have been problematic: current company (Ricoh) has offered a new plan (newer machines at higher cost).

We have three quotes; Xerox, Canon, and Ricoh.

Xerox has offered to buy out our current lease.
Xerox will replace machines for repeated failures.

Finance committee recommends the Xerox quote.

Closing will probably take place in June.

We have received 89% of our income and expended 70% of our budget.

The cafeteria construction has been delayed, and this is delaying the closing on the purchase of the building.

An architect who worked for us between Nov 2015 and March 2016 has claimed we owe him $20k, although he originally quoted us (in March 2016) $12k. Mehmet will discuss the issue with our attorney but the Board recommended that we pay no more than the original amount.

Dr. Crawford, as a new Board Member will need to take the Effective Financial Oversight training course.

Current Enrollment is 350 students.

Accepted 20- 6th graders, accepted 50- 7th graders, accepted 5- 8th graders (7 waiting), accepted 20- 9th graders (12 waiting), no 10th graders (16 waiting), no 11th graders (6 waiting), no 12th graders (4 waiting)

Goals: 55 6th, 65 7th, 65 8th, 70 9th, 70 10th, 60 11th, 44 12th.

We will have to do some work on the middle school for the new 6th grade class; Land lord has requested that we share costs.

We need to create a new position of High School Dean.
Proposal is to hire an internal candidate and pay their tuition costs for taking a leadership program and have a transitional phase during which they continue as a teacher with a reduced load.

We will need to review the organizational structure of RACS to determine how best to make the transition to K-12.

Board Members should familiarize themselves with the Board On Track Board Calendar.

We will be meeting for the Strategic Planning session next Saturday (6 May) all day.

SWOT analysis will be a part of the Strategic Planning Session.