Rochester Academy Charter School

Minutes

Board Meeting

Date and Time

Friday May 20, 2016 at 6:00 PM

Location

Portland

Trustees Present

D. Calder, G. Aktas, J. Santos, M. Gedemenli, M. Guler, W. Middleton, Y. Bilgic

Trustees Absent

None

Trustees who arrived after the meeting opened

J. Santos

Guests Present

D. Ozcan, M. Demirtas

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

M. Gedemenli called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday May 20, 2016 at 6:05 PM.

C.

Approve Minutes

M. Guler made a motion to approve minutes from the Board Meeting on 04-15-16 Board Meeting on 04-15-16.
G. Aktas seconded the motion.
The board VOTED unanimously to approve the motion.

II. Academic Excellence

A.

AEC Recommendations

Discussion of AEC recommendations:
1) Elementary School extension will be added to our renewal application
2) What kind of metrics can we use for assessing performance and accomplishments in STEM education: enrollment and activities
J. Santos arrived.
Joann tells us that there aren't a lot of specific metrics aside from participation in the program

B.

Director's Report

343 Students; average will be 355 for the entire year, so we have maintained our metric
 

C.

Student Directory

Discussion of creating a student directory; Strong sentiment against creating such a directory, especially if it contains students' address and telephone numbers. The Board decided not to create a directory.

D.

New Daily Schedule

Staff will be working 1/2 hour less next year than they do this year:There will be 8 47 minute periods MTThF, * 33 minute periods on Wednesday, with meetings from 1:51 until 4:00.

Teachers will work from 8AM-4PM.
M. Guler made a motion to approve the new school schedule.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

III. Finance, Facilities & Audit

A.

Financials

We have received 92% of our budgeted income.
We have expended 82% of our budgeted expenses.
Currently we have $375,312 surplus.
By end of the year we will exceed our budget $137,941 (from account surplus).
We have spent $344,588 on technology improvements.
We will have $870,000 on hand at the end of the year.
$2,231,502 assets including $500k fixed assets.
Total liabilities of $344,456.
6/30 we will have $870,000 on hand.

B.

SUNY Research Program

RACS has a partnership with SUNY Oswego Summer High School research program; the program will continue. RACS pays $7500 dollars for six students staying for four weeks.

IV. Governance

A.

Board Member Renewal

Yusuf and Gungor's terms will expire at the end of this academic year.
M. Guler made a motion to renew for three years the appointments of Yusuf and Gungor to the board.
J. Santos seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Board Retreat 2016

First Saturday of August (6 Aug.) for retreat; venue will be determined

V. Other Business

A.

New Hire/Resignations

Spanish Teacher resigned and had to be replaced, hired a social media specialist
M. Guler made a motion to approve the new hires of substitute Spanish teacher and social media specialist.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:27 PM.

Respectfully Submitted,
W. Middleton